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Item 4E MemoM E M O R A N D U M October 1, 2019 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4E Approve Purchase of Replacement Fire Truck and Fire Brush Truck from Siddons-Martin Emergency Group in an amount not to exceed $1,840,000 Action Requested: Approve the purchase of replacement fire truck and brush truck from Siddons-Martin Emergency Group for Fire Services in an amount not to exceed $1,840,000. Background Information: Per the Southlake Vehicle Replacement Policy the requested vehicles are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing HGAC Cooperative Purchasing. Unit # Vehicle Type Cost Unit # 305 2020 Pierce 100’ Aerial Ladder $1,600,000 Unit # 308 2020 Ford F550 Brush Truck $240,000 TOTAL $1,840,000 The City’s Vehicle Replacement Committee in June 2019 reviewed and discussed vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2020 Vehicle Replacement Fund. Strategic Link: C1 – Achieve the highest standards of safety and security. B2 – Collaborate with select partners to implement service solutions. F2 – Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle maintenance cost. Supporting Documents: HGAC cooperative purchasing contract Information. Staff Recommendation: Approve the purchase of the vehicles from Siddons-Martin Emergency Group.