Item 4C MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4C Approve Purchase of Replacement Vehicles from Silsbee Ford
in an amount not to exceed $281,000
Action
Requested: Approve the purchase of replacement vehicles from Silsbee Ford for
Public Works in an amount not to exceed $281,000.
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled or recommended for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing
Goodbuy cooperative purchasing contracts.
Department Unit # Vehicle Type Cost
Unit # 760 2020 Ford F150 Pickup $36,196
Unit #’s 953, 968 2020 Ford F150 Pickup 4x4 $80,133
Unit # 735 2020 Ford F550 Service Body $164,671
TOTAL $281,000
The City’s Vehicle Replacement Committee in June 2019 reviewed
and discussed vehicles scheduled for replacement per the Policy and
to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2020 Vehicle Replacement
Fund.
Strategic Link: C1 – Achieve the highest standards of safety and security.
B2 – Collaborate with select partners to implement service
solutions.
F2 – Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: Goodbuy Cooperative Pricing Worksheets.
Staff
Recommendation: Approve the purchase of these vehicles from Silsbee Ford.
Prepared by:
Phone:
Email:
Date:
A.6 20,378.00$
B.Factory Options
Code Bid Price Code Bid Price
X1C 3,480.00$ 67T 270.00$
YZ -$ -$
AG -$
995 1,995.00$ PRO 2,280.00$
XL3 420.00$
101A 1,730.00$
85A -$
50S -$
52P -$
53A 995.00$
11,170.00$
(384.50)$
C.Additional Options [not to exceed 25%]$=14.3 %
Bid Price Bid Price
150.00$
350.00$
325.00$
2,895.00$
200.00$
195.00$
395.00$
4,510.00$
D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$
E.Lot Insurance (for in-stock and/or equipped vehicles):-$
F.Contract Price Adjustment:-$
G.Additional Delivery Charge:299 miles 523.25$
H.Subtotal:36,196.75$
I.Quantity Ordered 1 x K =36,196.75$
J.Trade in:-$
K.
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE 36,196.75$
GOODBUY Administrative Fee ($300 per purchase order)
SYNC (BLUETOOTH)
CRUISE
POWER EQUIPMENT GROUP #760
Options
Total of C. Unpublished Options:
TINT WINDOWS
WHELEN AMBER/BLUE REAR LEDS X2 BUMPER
SPRAY IN BEDLINER
TUBULAR CAB STEPS
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
2020 FORD F150
4 KEYS
101A MID LEVEL PKG
TRAILER TOW PKG
Options
Options
F150 SUPER CAB 4X2 6.5' BED
3.31 ELECTRONIC LOCKING AXLE
PRODUCT PRICING SUMMARY
A. Base Price:
REAR VIEW CAMERA
6/100K PREMIUM $100 DED
Options
Bid Item:
EXTERIOR WHITE
INTERIOR GRAY VINYL 40/20/40
TRAILER BRAKE CONTROLLER
GOODBUY 19 8F000 VEHICLES www.purschasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
August 20, 2019
TSLIFKA@CI.SOUTHLAKE.TX.US
INSTALLATION
TIM SLIFKA 817.748.8312
5.0L V8 GAS FLEX FUEL
Product Description:
Published Option Discount (5%)
Total of B. Published Options:
Prepared by:
Phone:
Email:
Date:
A.6 20,378.00$
B.Factory Options
Code Bid Price Code Bid Price
X1E 7,010.00$ 67T 270.00$
YZ -$ -$
AG -$ -$
995 1,995.00$ PRO 2,480.00$
XL3 420.00$
101A 1,730.00$
85A -$
50S -$
52P -$
53A 995.00$
14,900.00$
(394.50)$
C.Additional Options [not to exceed 25%]$=12.8 %
Bid Price Bid Price
150.00$
350.00$
325.00$
2,895.00$
200.00$
195.00$
395.00$
4,510.00$
D.Floor Plan Interest (for in-stock and/or equipped vehicles):-$
E.Lot Insurance (for in-stock and/or equipped vehicles):-$
F.Contract Price Adjustment:-$
G.Additional Delivery Charge:299 miles 523.25$
H.Subtotal:39,916.75$
I.Quantity Ordered 2 x K =79,833.50$
J.Trade in:-$
K.300.00$
L.TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE 80,133.50$
GOODBUY Administrative Fee ($300 per purchase order)
SYNC (BLUETOOTH)
CRUISE #953
POWER EQUIPMENT GROUP
Options
Total of C. Unpublished Options:
TINT WINDOWS
WHELEN AMBER/BLUE REAR LEDS X2 BUMPER
SPRAY IN BEDLINER
TUBULAR CAB STEPS
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
2020 FORD F150
4 KEYS
#968
101A MID LEVEL PKG
TRAILER TOW PKG
Options
Options
F150 SUPER CAB 4X4 6.5' BED
3.31 ELECTRONIC LOCKING AXLE
PRODUCT PRICING SUMMARY
A. Base Price:
REAR VIEW CAMERA
ELECTRONIC SHIFT ON THE FLY
6/100K PREMIUM $100 DED
Options
Bid Item:
EXTERIOR WHITE
INTERIOR GRAY VINYL 40/20/40
TRAILER BRAKE CONTROLLER
GOODBUY 19 8F000 VEHICLES www.purschasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
August 20, 2019
TSLIFKA@CI.SOUTHLAKE.TX.US
INSTALLATION
TIM SLIFKA 817.748.8312
5.0L V8 GAS FLEX FUEL
Product Description:
Published Option Discount (5%)
Total of B. Published Options:
Prepared by:
Phone:
Email:
Date:
A.10.6
B. Factory Options
Code Bid Price Code Bid Price
W5H 213
99T HIT
Z1
512
90L
52B 525
67A
43C
66S
X4N
-$
-$
C. Additional Options [not to exceed 25%] $=#DIV/0!%
Bid Price Bid Price
TUBULAR CAB STEPS
WHELEN AMBER/BLUE LIGHTBAR TO SPEC
WHELEN 700 LIGHTS AMBER/RED REAR X2
-$
D. Floor Plan Interest (for in-stock and/or equipped vehicles):
E. Lot Insurance (for in-stock and/or equipped vehicles):
F. Contract Price Adjustment:
G. Additional Delivery Charge:299 miles
H. Subtotal:-$
I. Quantity Ordered 1 x K = -$
J. Trade in:-$
K.
L. Total Purchase Price Including GOODBUY Fee
Not to
Exceed 164,671.00$
Bid Item:
EXTERIOR WHITE
ELECTRONIC SHIFT ON THE FLY
2020 FORD F550
GOODBUY 18-18 8F000 VEHICLES www.purchasing.esc2.net
VENDOR--Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
CITY OF SOUTHLAKEEnd User:
Contact:
Email:
TIM SLIFKA 817.748.8312
TSLIFKA@CI.SOUTHLAKE.TX.US
Product Description:
Options
F550 CREW CAB 4X4 84"CA
POWER EQUIPMENT GROUP MILLER ENPAK POWER UNIT
Total of B. Published Options:
4.10 LIMITED SLIP AXLE
SPARE TIRE AND WHEEL
Options
PRODUCT PRICING SUMMARY
A. Base Price:
KNAPHEIDE 6132DLR-44K CRANE
BODY, STELLAR7651 HYDRAULIC
CRANE W/ HYDRAULIC OUTRIGGERS,
6.7L V8 DIESEL
rhyder.cowboyfleet@gmail.com
RICHARD HYDER
(409) 300-1385
DUAL ALTERNATORS Unit # 735
TINTED WINDOWS
CRUISE
110V/400W OUTLET
TRAILER BRAKE CONTROLLER
Options
DISCOUNT
Total of C. Unpublished Options:
GOODBUY Administrative Fee ($300 per purchase order)
UPFITTER SWITCHES
4 KEYS
Options
Published Option Discount (5%)