Item 4B MemoM E M O R A N D U M
October 1, 2019
To: Shana Yelverton
From: Sharen Jackson, Chief Financial Officer
Tim Slifka, Purchasing Manager
Subject: Item 4B Authorize Annual Fuel Purchases from Martin Eagle Oil for
City Vehicles and Equipment in an Amount Not to Exceed $348,800
Action
Requested: Approve annual City fuel purchases through a cooperative
purchasing agreement with OMNIA/National Intergovernmental
Purchasing Alliance (National IPA) and City of Fort Worth from
Martin Eagle Oil.
Background
Information: The City purchases fuel from Martin Eagle Oil utilizing a
cooperative purchasing agreement with OMNIA/National IPA and
the City of Fort Worth. This agreement is based on a nationally
awarded cooperative purchasing fuel contract. The contract
provides the City with the best overall pricing for fuel. The
estimated fuel cost for FY 2019 is approximately $238,000.
Fiscal Year Budgeted Actual
FY 2017 $377,482 $241,143
FY 2018 $351,500 $265,400
FY 2019 $351,500 238,000 (est)
FY 2020 $348,800 N/A
Financial
Considerations: Maintain lowest available fuel cost for the City. Fuel purchases will
be funded through department budgets for FY 2020.
Strategic Link: B2 – Collaborate with select partners to implement service
solutions.
Citizen Input/
Board Review: None
Legal Review: Interlocal purchasing is allowed through Local Government Code
271.102. City Attorney’s have reviewed interlocal agreements.
Alternatives: Deny, City release local fuel bids for fuel or purchase fuel retail.
Supporting
Documents: Interlocal Agreements with OMNIA/National IPA and City of Fort
Worth
Staff
Recommendation: Approve purchasing City fuel through OMNIA/National IPA and
City of Fort Worth national fuel contract from Martin Eagle Oil.
Martin EagleMartin Eagle
Motor and Aviation Fuels
U.S. Communities and National IPA, both wholly-owned subsidiaries of OMNIA Partners, have come together as OMNIA
Partners, Public Sector. All public sector participants already registered with National IPA or U.S. Communities continue to have
access to all contracts, with certain exceptions, in the portfolio and do not need to re-register to use a legacy National IPA,
legacy U.S. Communities, or new OMNIA Partners contract. U.S. Communities and National IPA remain separate legal entities
and lead agency contracts completed under each brand are effective and available for use through the contract’s approved
term. In the event we believe re-registration is necessary for any reason, OMNIA Partners will let you know.
City of Fort Worth, TX Contract: 14-0121 - Motor and
Aviation Fuels
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Motor and Aviation Fuels Contract
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Jan 1, 2015 to Dec 31, 2019
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Contact Information
Phillip Childers III (Corky)
Email: p.childers@martineagle.com
Phone: 800-316-6148, ext. 233
First name*Last name*
Company name*Agency Type *
SUPPLIER WEBSITE
Get in Touch
840 Crescent Centre Drive
Suite 600
Franklin, TN 37067
866-875-3299
info@omniapartners.com
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Martin EagleMartin Eagle
Motor and Aviation Fuels
Competitively Solicited and Awarded By: City of Fort Worth, TX
Contract #: 14-0121
Martin Eagle award available to Texas agencies only
Bulk fuel purchases only
Award includes:
DEF (Diesel Exhaust Fluid)
Unleaded (all octane levels)
Ethanol Blends
Overview
Contract Documentation
Motor and Aviation Fuels Contract
(866 )875-3299 | Contact Us
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Diesel (all grades)
Bio-Diesel Blends
Aviation Fuel
Contact Information
Phillip Childers III (Corky)
Email: p.childers@martineagle.com
Phone: 800-316-6148, ext. 233
SUPPLIER WEBSITE
Get in Touch
840 Crescent Centre Drive
Suite 600
Franklin, TN 37067
866-875-3299
info@omniapartners.com
First name*Last name*
Company name*Agency Type *
Sign up to receive email updates from OMNIA Partners, Public Sector
Email*
SIGN UP FOR EMAIL UPDATES
Events
Contact Us
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Contracts
Solicitations
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What We Do
Who We Serve
Resources
Fort Worth City of Southlake
Cooperative Purchasing Interlocal Agreement
OFfiCIAL RECORD
CITY SECRETAR t
CONTRACT NO
COOPERATIVE PURCHASING INTERLOCAL AGREEMENT
This Cooperative Purchasing Interlocal Agreement Agreement is made and entered
into as of the date written below between the City of Southlake Texas Southlake and
the City of Fort Worth Texas Fort Worth
WHEREAS both City of Southlake and Fort Worth have each determined a need for a
cooperative agreement to purchase like goods and services to avoid duplicate
procurement efforts and obtain the benefits of volume purchasing and
WHEREAS City of Southlake and the Fort Worth are authorized by Section 271 102 of
the Local Government Code to pursue mutually beneficial and cooperative purchasing
programs
NOW THEREFORE for and in consideration of the mutual obligations and benefits
contained herein City of Southlake and City of Fort Worth agree as follows
SECTION 1 The purpose of this Agreement is to provide City of Southlake and Fort
Worth with additional purchasing options by satisfying the provisions of Section 271 102
of the Local Government Code
SECTION 2 The parties agree that each of the parties shall respectively designate a
person to act under the direction of and on behalf of the designating party the
Designated Representative
SECTION 3 At the request of the other party a party that enters into a contract with a
vendor for goods or services the First Purchasing Party shall attempt to obtain the
vendor s agreement to offer those goods and services to the other party the Second
Purchasing Party for the same price and on the same terms and conditions as have been
offered to the First Purchasing Party If the vendor so agrees and if the Second
Purchasing Party is agreeable to such terms and conditions the Second Purchasing Party
may enter into its own separate contract with the vendor for the purchase of such goods
or servIces
SECTION 4 Unless otherwise agreed between the Designated Representatives
payments for a purchase made by the Second Purchasing Party shall be paid directly to
the vendor and not to the First Purchasing Party The Second Purchasing Party shall have
the responsibility of determining whether the vendor has complied with any provisions in
its contract with the vendor including but not limited to those relating to the quality of
items and terms of delivery and shall be responsible for enforcement of its contract
against the vendor including all cost of enforcement
Page 1 of3
Fort Worth City of Southlake
Cooperative Purchasing Interlocal Agreement
SECTION 5 This Agreement will be subject to all applicable federal state and local
laws ordinances rules and regulations
SECTION 6 This Agreement may be terminated by either party without cause or
penalty upon not less than thirty days written notice to the other party
SECTION 7 The parties acknowledge that each party and if it so chooses its counsel
have reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto
SECTION 8 If any action whether real or asserted at law or in equity arises on the
basis of any provision of this Agreement venue for such action shall lie in state courts
located in Tarrant County Texas or the United States District Court for the Northern
District of Texas Fort Worth Division This Agreement shall be construed in
accordance with the laws of the State of Texas
SECTION 9 If any term or provision of this Agreement is held to be illegal invalid or
unenforceable the legality validity or enforceability of the remaining terms or provisions
of this Agreement shall not be affected thereby and in lieu of each such illegal invalid or
unenforceable term or provision the parties shall endeavor to agree to a legal valid or
enforceable term or provision as similar as possible to the term or provision declared
illegal invalid or unenforceable
SECTION 10 Execution of this Agreement does not obligate City of Southlake or Fort
Worth to make any purchase to pay any membership fee or to otherwise or in any
manner incur any cost or obligation
SECTION 11 This Agreement may be executed in multiple counterparts each of which
shall be deemed an original and all of which shall constitute but one and the same
instrument
SECTION 12 The undersigned officers andor agents are properly authorized to
execute this Agreement on behalf of the parties hereto and each party hereby certifies to
the other that any necessary actions extending such authority have been duly passed and
are now in full force and effect
SECTION 13 All notices requests demands and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been duly given upon the delivery or receipt thereof as the case may be
if delivered personally or sent by registered or certified mail return receipt requested
postage prepaid to the respective city representative set out below or hisher designee
Page 2 of3
Fort Worth City of Southlake
Cooperative Purchasing lnterlocal Agreement
EXECUTED this day of Dr 2007
CITY OF FORT WORTH
1000 Throckmorton
Fort Worth Texas 76102
CITY OF SOUTHLAKE
1400 Main Street Suite 440
Southlake Texas 76092
aren L Montgome
ssistant City Ma
Ji
Assistant City
Ci Lp
Marty Hendrix
City Secretary
DATE nrltH 2i dE07
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Date
DATE 1 0 07
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Approved as to Form and Legality
Page 3 of3