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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 1 of 11 REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 17, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Chad Patton, Ronell Smith and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Economic Development Daniel Cortez, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:35pm. 2. INVOCATION: CLAYTON REED Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY RYAN PEABODY Chairman of the Board of the Southlake Chamber of Commerce provided an update on Chamber activities and upcoming events. 4. CARILLON PARC UPDATE John Terrell provided an update on the Carillon Parc project. Councilmember Patton was not present during this discussion. Item 4A REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 2 of 11 The following persons did not wish to speak, but wished to record their support: Justin & Nicole Hirsch, 912 Giverny Lane Cheryl Fairbanks, 1403 Whispering Dell Court Hector Gutierrez, 909 Giverny Lane Michael & Marissa Briseno, 708 Lake Carillon Lane Jane Flury, 1809 Riviera Lane Jane Gordon, 801 Pyrenees Drive Gary & Karen Smith, 713 Orleans Drive Heath Omar, 1501 LeMans – (please keep original plan to have entrance & exit from Parc not through neighborhood – Riviera & Carrillon) Leander Matos, 801 Giverny Lane Kathryn Salvati, 808 Lake Carillon Lane Katie Walker, 213 St. Tropez Drive Emma Johnson, 800 Lake Carillon Lane 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 6:37pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney; and, Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:45pm. Executive Session began at 6:05pm and concluded at 7:40pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:49pm. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill had nothing to report. 3B. CITY MANAGER’S REPORT 3B1. MOBILITY UPDATE REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 3 of 11 City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who provided an update regarding mobility projects. 3B2. CERTIFICATE OF ACHIEVEMENT IN PERFORMANCE MANAGEMENT City Manager Shana Yelverton introduced Deputy Director of Public Relations Pilar Schank who highlighted the City for receiving a Certificate of Achievement in Performance Management from the International City/County Management Association (ICMA). 3B3. FINANCIAL REPOR T (WRITTEN) This report is provided to Council in written format and was not discussed. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. 4A. APPROVE MINUTES FROM THE SEPTEMBER 3, 2019 REGULAR CITY COUNCIL MEETING. 4B. RENEW COMMUNITY SERVICES AGREEMENT WITH CALL-A-RIDE SOUTHLAKE. 4C. RENEW COMMUNITY SERVICES AGREEMENT WITH METROPORT MEALS ON WHEELS. 4D. RENEW COMMUNITY SERVICES AGREEMENT WITH GRACE. 4E. RENEW COMMUNITY SERVICES AGREEMENT WITH SAFEHAVEN. 4F. RENEW COMMUNITY SERVICES AGREEMENT WITH SOUTHLAKE COMMUNITY BAND. 4G. RESOLUTION NO. 19-034, ANNUAL REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES. 4H. RESOLUTION NO. 19-037, AMENDING FEE SCHEDULE. 4I. APPROVE PARTNERING WITH SLALOM, LLC TO PROVIDE TECHNOLOGY CONSULTING SERVICES IN AN AMOUNT NOT TO EXCEED $73,000. 4J. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH CURTCO, INC. FOR STREET JOINT AND CRACK SEALING THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF GRAND PRAIRIE IN AMOUNT NOT TO EXCEED $75,000. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 4 of 11 4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH BAIRD, HAMPTON & BROWN TO PROVIDE DESIGN SERVICES FOR WATER LINE IMPROVEMENTS LOCATED AT WESTPARK CIRCLE, T.W. KING ROAD, AND SH 114 IN AMOUNT NOT TO EXCEED $75,320. 4L. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH KIMLEY- HORN AND ASSOCIATES, INC. TO PROVIDE DESIGN SERVICES FOR VARIOUS MOBILITY IMPROVEMENTS ALONG NORTH CARROLL AVENUE AND STATE STREET IN AMOUNT NOT TO EXCEED $133,000. 4M. TABLE: ORDINANCE NO. 480-762 (ZA19-0008), 1ST READING, ZONING CHANGE AND DEVELOPMENT PLAN FOR MARANATHA RESIDENTIAL ON PROPERTY DESCRIBED AS TRACTS 2A03, 2A03A1, 2A03B, 2A05 AND 2A03A, WILLIAM H. MARTIN SURVEY, ABSTRACT NO. 1068, SOUTHLAKE, TEXAS AND ADDRESSED AS 1719 AND 1825 MARANATHA WAY AND 208 RANDOL MILL AVE., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1B” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #5. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE OCTOBER 1, 2019 MEETING. IF APPROVED AT 1ST READING ON OCTOBER 1, 2019, THE PUBLIC HEARING WILL BE HELD AT THE OCTOBER 15, 2019 CITY COUNCIL MEETING.) APPROVED Motion was made to approve the Consent Agenda Items 4A-4M, including Tabling Item 4M to the October 1, 2019 City Council meeting. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 8:00pm. There being no one wishing to speak, Mayor Hill closed the public forum at 8:00pm. At the Mayor’s discretion, some agenda items may have been rearranged. These minutes reflect the actual time the public hearings items were held. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 5 of 11 6A. ORDINANCE NO. 1223, 2ND READING, TAX LEVY ORDINANCE. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6A and answered questions from Council. Mayor Hill opened the public hearing at 8:14pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:14pm. Motion was made to approve Item 6A, Ordinance No. 1223, 2nd Reading, Tax Levy Ordinance, subject to the Staff Report dated September 17, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1223 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED, AT THE RATE OF $0.41 PER ONE HUNDRED DOLLARS ($100.00) ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF JANUARY 1, 2019, TO PROVIDE REVENUES FOR THE PAYMENT OF CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 1224, 2ND READING, APPROVING AND ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2020 AND APPROVING THE REVISED BUDGET FIGURES FOR FISCAL YEAR 2019 AND MULTI-YEAR CAPIT AL IMPROVEMENT. PUBLIC HEARING APPROVED Chief Financial Officer Sharen Jackson presented Item 6B and answered questions from Council. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 6 of 11 Mayor Hill opened the public hearing at 8:14pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:14pm. Motion was made to approve Item 6B, Ordinance No. 1224, 2nd Reading, Approving and adopting the Annual Budget for Fiscal Year 2020 and approving the revised budget figures for Fiscal Year 2019 and Multi-year capital improvement, subject to the Staff Report dated September 17, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1224 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2019; APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019, AND TERMINATING SEPTEMBER 30, 2020, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. 6C. ORDINANCE NO. 480-744A (ZA19-0042), 2ND READING, ZONING CHANGE AND SITE PLAN FOR SOUTHLAKE COMMONS ON PROPERTY DESCRIBED AS LOTS 20-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 171 - 211 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: “S- P-1” DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6C and answered questions from Council. Mayor Hill opened the public hearing at 8:19pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:19pm. Motion was made to approve Item 6G, Ordinance No. 480-744A (ZA19-0042), 2nd Reading, Zoning Change and Site Plan for Southlake Commons on property described as Lots 20-23, H. Granberry No. 581 Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 171 - 211 W. Southlake Blvd., subject to the Staff Report REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 7 of 11 dated September 10, 2019, and Revised Site Plan Review Summary No. 2 dated September 10, 2019, and noting the following: • Accepting the SP-1 regulations presented in the staff report and noting that: - Beauty Shop with Salon and Spa Services with a suite-based concept, subject to a limitation of such use will be located only within Building 2 and a maximum of 6,000 square feet, - Fence Height: The required replacement of the existing wood fence on the southern boundary shall be allowed to exceed 8’ in height, to match the height of the existing fence. - That unless noted in the staff report or part of this motion all previous SP-1 regulations and variances will remain. - The proposed hours of operation are Monday – Saturday, 9am-6pm Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Smith, Huffman, Archer Nays: Shafi Approved: 6-1 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-744A AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS 20-23, H. GRANBERRY NO. 581 ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 171 - 211 W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS, BEING APPROXIMATELY 7.501 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S-P-1” DETAILED SITE PLAN DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 8 of 11 6D. ZA19-0043, SITE PLAN FOR ROCKENBAUGH ELEMENTARY SCHOOL ON PROPERTY DESCRIBED AS LOT 1, BLOCK 60, TIMARRON ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 301 BYRON NELSON PARKWAY, SOUTHLAKE, TEXAS. CURRENT ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT. SPIN NEIGHBORHOOD #9. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6D and answered questions from Council. Mayor Hill opened the public hearing at 8:10pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:10pm. Motion was made to approve Item 6D, ZA19-0043, Site Plan for Rockenbaugh Elementary School on property described as Lot 1, Block 60, Timarron Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 301 Byron Nelson Parkway, subject to the Staff Report dated September 10, 2019, and Revised Site Plan Review Summary No. 2 dated September 5, 2019, granting the following: - Building Articulation – variance to requirements in Zoning Ordinance No. 480, as amended, for horizontal and vertical articulation, allowing building addition as shown on the proposed elevations. The building elevations are in alignment with the existing buildings on campus. Also noting an HB 2439 exemption to articulation requirements. - Landscaping – variance to Landscape Ordinance No. 544-B, Sections 3.3 and 3.4, requesting relief from additional interior landscape requirements and additional landscape requirements relating to the increase in building and parking. - Bufferyards – variance to Zoning Ordinance No. 480, as amended, Section 42, to allow existing bufferyards to remain. Where bufferyards are impacted by new site parking, requesting that any trees removed not be mitigated. Also noting the following: - The improvements to the site plan are approved as presented. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 6E. ORDINANCE NO. 788A, 2ND READING, AMENDING THE ALARM SYSTEM ORDINANCE. PUBLIC HEARING APPROVED Police Chief James Brandon presented Item 6E and answered questions from Council. Mayor Hill opened the public hearing at 8:34pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:34pm. REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 9 of 11 Motion was made to approve Item 6E, Ordinance No. 788A, 2nd Reading, Amending the Alarm System Ordinance, subject to the Staff Report dated September 17, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 788A AN ORDINANCE AMENDING MULTIPLE SECTIONS OF CHAPTER 15 OF THE SOUTHLAKE CODE OF ORDINANCES RELATING TO ALARM PERMITTING AND FALSE ALARM FEES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6F. APPROVAL OF CONTRACT WITH PMAM FOR ADMINISTRATION OF RESIDENTIAL & BUSINESS ALARM PERMITTING AND FALSE ALARM RESPONSE. APPROVED Police Chief James Brandon presented Item 6F and answered questions from Council. Mayor Hill opened the public hearing at 8:34pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:34pm. Motion was made to approve Item 6F, Approval of Contract with PMAM for Administration of Residential & Business Alarm Permitting and False Alarm Response, subject to the Staff Report dated September 17, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 10 of 11 9A. THIS ITEM INTENTIONALLY LEFT BLANK. 9B. SV19-0010, VARIANCES TO THE SOUTHLAKE TOWN SQUARE PHASE I MASTER SIGN PLAN FOR TRAVIS MATHEW LOCATED AT 1402 MAIN STREET, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9B and answered questions from Council. Motion was made to approve Item 9B, SV19-0010, Variances to the Southlake Town Square Phase I Master Sign Plan for Travis Mathew located at 1402 Main Street, subject to the Staff Report dated September 10, 2019, and noting the following: - Adopting the recommendations of the Sign Board relative to Signs A1, A2 and B. - Adopting the recommendations of the Sign Board relative to Signs C1 and C2, and allowing the GOGO projections, which are static, not moving, or animated. - Adopting the recommendations of the Sign Board relative to Sign E with channel lite illumination. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 9C. CONSIDER REQUEST FOR RESIDENTIAL RECYCLING RATE ADJUSTMENT IN ACCORDANCE WITH REPUBLIC WASTE SERVICES OF TEXAS, LTD. CONTRACT FOR THE PROVISION OF COMMERCIAL AND RESIDENTIAL SOLID WASTE AND RECYCLING SERVICES. APPROVED City Manager Shana Yelverton presented Item 9C and answered questions from Council. Motion was made to approve Item 9C, Request for residential recycling rate adjustment in accordance with Republic Waste Services of Texas, Ltd. contract for the provision of commercial and residential solid waste and recycling services, subject to the Staff Report dated September 17, 2019. Motion: McCaskill Second: Huffman Ayes: McCaskill, Shafi, Patton, Hill, Smith, Huffman, Archer Approved: 7-0 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 17, 2019 Page 11 of 11 11. ADJOURNMENT Mayor Hill adjourned the meeting at 8:55pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 1ST DAY OF OCTOBER 2019. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary