2019-10-01 CC AgendaCITY OF
SOUTHLAKEEx
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 1 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — Chelsea Hall
4. Tarrant County College Bond Election Update
5. Miracle League Update
6. Southlake Diwali Fest 2019
7. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at the end of the Regular Session or at any
time during the meeting that a need arises for the City Council to seek
advice from the city attorney as to the posted subiect matter of this
City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding legal issues related to
residential uses within the "DT" Downtown District zoning category
and Town Center land use designation.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 2 of 7
2. Section 551.074: Deliberation regarding personnel matters.
a. Deliberate the appointment of City board and commission members.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. National Fire Prevention Week
2. Citizen Satisfaction Survey Kickoff
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 17, 2019 regular City Council
meeting.
B. Authorize Annual Fuel Purchases from Martin Eagle Oil for City Vehicles
and Equipment in an amount not to exceed $348,800.
C. Approve purchase of replacement vehicles from Silsbee Ford in an amount
not to exceed $281,000.
D. Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in the amount of $109,915.
E. Approve purchase of replacement fire truck and fire brush truck from
Siddons-Martin Emergency Group in an amount not to exceed $1,840,000.
F. Approve purchase of replacement vacuum excavator truck from EKA Inc.,
in an amount not to exceed the amount of $200,000.
G. Approve purchase of replacement vacuum excavator truck from Houston
Freightliner in an amount not to exceed $400,000.
H. Approve purchase of replacement mini excavator from RDO Equipment Co.
in the amount of $42,521.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 3 of 7
Approve replacement police vehicle outfitting from Cap Fleet Upfitters in the
amount of $64,539.
J. Approve the proposal from Ford Audio -Video Systems, LLC designed to
address audio -video issues at Department of Public Safety Headquarters
Community Room, Municipal Courtroom, and Department of Public Safety
North in an amount not to exceed $460,000.
K. ZA19-0050, Plat Revision for Lots 12R1 and 12R2, S. Freeman No. 525
Addition on property described as Lot 12, S. Freeman No. 525 Addition, an
addition to the City of Southlake, Tarrant County, Texas and Tract 5D01,
Samuel Freeman Survey, Abstract No. 525, City of Southlake, Tarrant
County Texas and located at 616 and 712 Shady Ln., Southlake, Texas.
Current Zoning: "SF -1A" Single Family Residential District. SPIN
Neighborhood #4.
L. Consider for funding the renewal of a professional consultant agreement
with Jerry Hodge and Associates for project management services for the
SH 114 Improvements Project in an amount not to exceed $120,000.
M. Authorize expenditures with Weatherproofing Services for providing
preventative and corrective maintenance on all City facilities as needed, in
an amount not to exceed $220,000.
N. Authorize expenditures with Davidson Reconstruction, Inc. for various
projects in City facilities in an amount not to exceed $220,000.
REGULAR AGENDA:
5. Public Forum. (The Public Forum wilt notbegin priorto 7:00 p.m. This is the public's
opportunity to address the City Council about non -agenda items. During this
proceeding, the City Council will not discuss, consider or take action on any item
presented. We respectfully ask that anyone stepping forward to speak during
Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 19-035 (ZA19-0049), Site Plan and Specific Use Permit for
accessory buildings for the Bicentennial Park Elevated Storage Tank facility
located on a portion of Tract 1, L.G. Hall Survey, Abstract No. 686, City of
Southlake, Tarrant County, Texas and located at 400 N. White Chapel
Blvd., Southlake, Texas. Current Zoning: "CS" Community Service District.
SPIN Neighborhood #7. PUBLIC HEARING
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 4 of 7
7. Ordinances, first readings, and related items
A. Ordinance No. 480-762 (ZA19-0008), 1st Reading, Zoning Change and
Development Plan for Maranatha Residential on property described as
Tracts 2A03, 2A03A1, 2A03B, 2A05 and 2A03A, William H. Martin Survey,
Abstract No. 1068, Southlake, Texas and addressed as 1719 and 1825
Maranatha Way and 208 Randol Mill Ave., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF -1 B" Single Family Residential
District. Proposed Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #5.
B. Ordinance No. 480-594B (ZA19-0059, also known as ZA19-0048), 1st
Reading, Zoning Change and Site Plan for Walnut Grove Elementary on
property described as Lot 1R, Stanford Place Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 2520 N. White
Chapel Blvd., Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan
District. Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN
Neighborhood #1.
8. Resolutions:
A. Resolution No. 19-038, Appointing members to various positions on the
Community Engagement Committee, Community Enhancement
Development Corporation, Crime Control & Prevention District, Library
Board, Metroport Teen Court, Senior Advisory Commission, and Southlake
Arts Council.
9. Other items for consideration:
A. SV19-0011, Variance to the Master Sign Plan for Gateway Plaza Phase II
and Sign Ordinance No. 704-J for The Christmas Shoppe located at 2960
E. Southlake Blvd., Suite 100, Southlake, Texas.
B. MSP18-0006, Master Sign Plan for Chapel Crossing located at 245 W.
State Highway 114, Southlake, Texas.
C. SV19-0012, Variance to Sign Ordinance No. 704, as amended, for Simply
Self Storage located at 950 S. Kimball Ave., Southlake, Texas.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 5 of 7
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 27, 2019, by 5:00 p.m.,
pursuant to the Texas q00 'ft,,Qode, Chapter 551.
Amy Niley, TR t:;* ' CO
City Siecretary
�i Al*.
If you plan to attend this Aq, A y(j&ng and have a disability that requires special needs,
please advise the City Secre ary's Office 48 hours in advance at 817-748-8016 and
reasonable accommodations will be made to assist you.
City of Southlake values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council under
the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly
conflicts with Chapter 551. This includes the following pending and/or contemplated
litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of
Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or
donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security personnel
or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received
from a business prospect that the city seeks to have locate, stay, or expand in or near the
city and which the City is conducting economic development negotiations; or to deliberate
the offer of a financial or other incentive to a business prospect as described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 1, 2019
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of
an explosive weapon, the location of a material that may be used in a chemical, biological
or radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism -related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a tape
recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regardinq pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when those
plans or discussions contain such sensitive information.
City of Southlake values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork