Item 4D - Memo - GRACE
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
September 10, 2019
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Community Services Agreement with Grapevine
Relief and Community Exchange
Action
Requested: City Council approval of the Community Services Agreement with
Grapevine Relief and Community Exchange (GRACE) for October
1, 2019 - September 30, 2022.
Background
Information: The City’s present community services agreement with GRACE to
provide short term emergency assistance for those in direct need of
food, clothing, medicine, and other necessities will expire
September 30, 2019. They serve the northeast Tarrant area
including Southlake.
The proposed Community Services Agreement with GRACE is a
standard agreement and is the same agreement entered into
previously with GRACE. The agreement is for three years, October
1, 2019 through September 30, 2022.
GRACE has received City funding for services rendered to the
community since 1994. Since FY 2002-03, the funding amount
GRACE has received is $5,000 annually. The same funding
amount is proposed for the new community services agreement.
GRACE provides services not offered by the City. City provision of
these services would require additional personnel, capital
investment for facilities and equipment and operational expenses.
In FY2018, GRACE had 1,391 service units distributed to
Southlake residents at an approximate value of $44,429. Service
units include food, clothing, rent assistance, utility payments, other
financial assistance, furniture, medical services and agency
information. GRACE provided $16,014 in rental assistance, utility
payments and food for Southlake citizens.
Shana Yelverton, City Manager
Meeting Date – September 17, 2019
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A copy of the proposed GRACE agreement detailing the
organization’s scope of services and the City’s obligations is
attached.
Financial
Considerations: The proposed FY2020 Community Services budget has funding
allocated for community services agreements and the $10,000 for
GRACE is within the budgeted amount to be approved by City
Council. Subsequent budget proposals will include the funding
allocation as required by the term of the agreement. Payment to
GRACE is dependent upon annual approval of the proposed
budget.
Strategic Link: Approval of the Agreement is linked to the City’s Strategy Map
Focus Areas of Performance Management and Service Delivery
and Partnerships & Volunteerism.
Citizen Input/
Board Review: No citizen input has been received; approval not subject to any
board review.
City Council consideration September 17, 2019
Legal Review: The Agreement was modeled after the standard community
services agreement used previously and that has been reviewed by
the City Attorney.
Alternatives: Alternatives may include the following:
Approve proposed GRACE Community Services Agreement
as presented
Approve proposed GRACE Community Services Agreement
with input as desired
Decision not to renew the proposed GRACE Community
Services Agreement
Supporting
Documents:
Shana Yelverton, City Manager
Meeting Date – September 17, 2019
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Grapevine Relief and Community Exchange Community
Services Agreement
Staff
Recommendation: City Council approval of the Community Services Agreement with
Grapevine Relief and Community Exchange (GRACE) for October
1, 2019-September 30, 2022.