Item 4C - Memo - MMOW
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
September 10, 2019
TO: Shana Yelverton, City Manager
FROM: Chris Tribble, Director of Community Services
SUBJECT: Approve Community Services Agreement with Metroport
Meals On Wheels
Action
Requested: City Council approval of the Community Services Agreement with
Metroport Meals on Wheels.
Background
Information: The current Community Services Agreement Metroport Meals on
Wheels (MMOW) to provide congregate and home-delivered meals
in Southlake will expire September 30, 2019.
The proposed MMOW agreement is a standard agreement and is
the same agreement entered into previously with MMOW. The
Agreement provides MMOW a payment of $22,000 per year for the
term of the agreement, pending City Council annual approval of the
budget. This is an increase of $2,000 from previous agreements.
Additional payments of up to $3,750 per quarter may be dispersed
to MMOW per the performance measures outlined in Appendix,
Section B. The total annual payment to MMOW shall not exceed
$37,000.
The proposed agreement is for three years, October 1, 2019
through September 30, 2022.
During FY2018, MMOW provided 5,095 meals at the Southlake
Senior Activity Center; approximately 29% of attendees were
Southlake residents. MMOW provided 2,818 meals delivered to
eleven (11) Southlake residents. The total approximate cost of the
meal programs during 2018 was $97,156.
A copy of the proposed MMOW agreement detailing the
organization’s scope of services and the City’s obligations is
attached.
Shana Yelverton, City Manager
Meeting Date – September 17, 2019
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
The Senior Advisory Commission recommended approval of the
agreement at the meeting on August 13, 2019.
Financial
Considerations: The City’s funding for MMOW ($22,000/base per year, plus the
eligible $8,000/yr for meeting performance measures) is included in
the proposed FY2020 annual budget, and will also be included in
subsequent budget proposals as required by the term for each
agreement. Payment by the City to MMOW is dependent upon
annual approval of the proposed budget.
Strategic Link: Approval of the Agreement is linked to the City’s Strategy Map
Focus Areas of Performance Management and Service Delivery
and Partnerships & Volunteerism.
Citizen Input/
Board Review: Senior Advisory Commission recommended approval August 13,
2019.
City Council consideration September 17, 2019
Legal Review: The Agreement was modeled after the standard Community
Services Agreement used previously and that has been reviewed
by the City Attorney.
Alternatives: Alternatives may include the following:
Approve proposed MMOW Community Services Agreement
as presented
Approve proposed MMOW Community Services Agreement
with input as desired
Decision not to renew the proposed MMOW Community
Services Agreement
Supporting
Documents:
Metroport Meals on Wheels Community Services Agreement
Staff
Recommendation: City Council approval of the Community Services Agreement with
Metroport Meals on Wheels