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Item 4B - Memo - CARS City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M September 10, 2019 TO: Shana Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve Community Services Agreement with Call A Ride Southlake, Inc. Action Requested: City Council approval of the Community Services Agreement with Call A Ride Southlake, Inc. (CARS) for October 1, 2019 - September 30, 2022. Background Information: The City’s present Community Services Agreement with CARS, to provide transportation services to eligible Southlake citizens, will expire September 30, 2019. The City’s proposed allocation amount of $15,000/year to the organization for services for Southlake citizens is the same amount as last year. During the past year, CARS supported Southlake citizens by:  Providing approximately 1,608 one-way trips;  Serving about 480 seniors;  Using 24 volunteer drivers The proposed agreement is for three years, October 1, 2019 through September 30, 2022. A copy of the proposed CARS agreement detailing the organization’s scope of services and the City’s obligations is attached. The Senior Advisory Commission recommended approval at their meeting held August 13, 2019. Financial Considerations: As mentioned above, CARS will receive $15,000/year for the term of the Agreement. $15,000 is included in the proposed FY 2020 Shana Yelverton, City Manager Meeting Date – September 17, 2019 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork annual budget and will also be included in subsequent budget proposals as required by the term for each agreement. Payment by the City to CARS is dependent upon annual approval of the proposed budget. Strategic Link: Approval of the Agreement is linked to the City’s Strategy Map Focus Areas of Performance Management and Service Delivery and Partnerships & Volunteerism. Citizen Input/ Board Review: Senior Advisory Commission recommended approval August 13, 2019 City Council consideration September 17, 2019 Legal Review: The Agreement was modeled after the standard Community Services Agreement used previously and that has been reviewed by the City Attorney. Alternatives: Alternatives may include the following:  Approve proposed CARS Community Services Agreement as presented  Approve proposed CARS Community Services Agreement with input as desired  Decision not to renew the proposed CARS Community Services Agreement Supporting Documents:  Call A Ride Southlake Community Services Agreement Staff Recommendation: City Council approval of the Community Services Agreement with Call A Ride Southlake