2019-08-06 CC Minutes VICITY OF
SOUTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 6, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tern Shawn McCaskill, Deputy
Mayor Pro Tern John Huffman, and Councilmembers Shahid Shafi, Ronell Smith and
Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Chad Patton
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Deputy Director of Economic Development Daniel Cortez, Police Chief
James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black,
Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and
Development Services Ken Baker, Director of Public Works Rob Cohen, Assistant City
Attorney Cara White, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:39pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT— !CODE
Deputy Director of Economic Development Daniel Cortez introduced Saniya Kashif,
Director of iCode-Southlkae, Southlake's Business Spotlight. iCode is a computer science
education company specializing in Critical Thinking, Project-Based Learning (PBL),
Presentation Skills, Collaboration and Teamwork.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 1 of 6
4. FY 2020 BUDGET: GUIDING PRINCIPLES
Chief Financial Officer Sharen Jackson provided City Council with an overview of the
guiding principles for the FY 2020 Budget.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:22pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney; Section 551.072 deliberation regarding real property; and Section
551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:23pm. Executive Session began at 6:35pm and
concluded at 7:40pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:48pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
3B1. NATIONAL PARKS & RECREATION MONTH
City Manager Shana Yelverton introduced Director of Community Services Chris Tribble
who recapped the activities of July's National Parks and Recreation Month and
highlighted specific accomplishments of the team.
3B2. BACK TO SCHOOL MOBILITY UPDATE
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 2 of 6
City Manager Shana Yelverton introduced Director of Public Works Rob Cohen who
discussed mobility efforts to make back-to-school easier and safer with current ongoing
projects at CISD campuses, as well as the White Chapel Road widening project.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE JUNE 18, 2019 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE MINUTES FROM THE JUNE 26, 2019 CITY COUNCIL SUMMER
WORKSHOP.
4C. APPROVE RESOLUTION NO. 19-027, ADOPTING AN AMENDED AND
RESTATED 380 AGREEMENT BETWEEN THE CITY OF SOUTHLAKE AND
SRH HOSPITALITY SOUTHLAKE INVESTMENTS, LLC, A TEXAS LIMITED
LIABILITY CORPORATION.
4D. APPROVE RESOLUTION NO. 19-025, APPOINTING THE SOUTHLAKE 2035
PARKS, RECREATION & OPEN SPACE MASTER PLAN COMMITTEE.
4E. APPROVE A CONTRACT RENEWAL AND CHANGE ORDER WITH AETNA TO
PROVIDE EMPLOYEE HEALTH INSURANCE, DENTAL INSURANCE, AND
VISION INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2019
THROUGH SEPTEMBER 30, 2020.
4F. APPROVE A CONTRACT WITH STANDARD INSURANCE COMPANY TO
PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE INSURANCE, AND
ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE FOR THE PLAN
YEAR OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020.
4G. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KRONOS TO
UPGRADE THE CURRENT KRONOS EMPLOYEE TIMEKEEPING SYSTEM
INCLUDING PURCHASING SOFTWARE, HARDWARE, AND MAINTENANCE
IN AN AMOUNT NOT TO EXCEED $86,369.
4H. APPROVE AN ENCROACHMENT AND JOINT USE AGREEMENT FOR
MOXIE'S SOUTHLAKE OUTDOOR DINING AREA WITHIN THE CITY RIGHT
OF WAY AT 1460 MAIN STREET AND CENTRAL AVENUE.
41. AWARD THE CONTRACT FOR THE REPAINTING OF THE MIRON 1.5
MILLION GALLON (MG) SINGLE PEDESTAL COMPOSITE ELEVATED
STORAGE TANK TO VIKING INDUSTRIAL PAINTING IN AN AMOUNT NOT TO
EXCEED $623,000.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 3 of 6
4J. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE ENGINEERING SERVICES FOR THE
KIRKWOOD BRANCH WATERSHED STUDY PROJECT IN AMOUNT NOT TO
EXCEED $163,800.
4K. APPROVE AN ENGINEERING SERVICES AGREEMENT (ESA) WITH HALFF
ASSOCIATES, INC. TO PROVIDE SURVEY AND ENGINEERING SERVICES
FOR STORM DRAIN AND SIDEWALK IMPROVEMENTS NEAR THE
INTERSECTION OF NORTH PEYTONVILLE AVENUE AND RAVEN BEND
COURT IN AMOUNT NOT TO EXCEED $59,500.
4L. APPROVE AN AGREEMENT FOR PROFESSIONAL SERVICES WITH
SCHRICKEL ROLLINS PSC FOR THE DESIGN OF KIRKWOOD BOULEVARD
ENHANCEMENTS IN AN AMOUNT NOT TO EXCEED $190,000.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4L.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Smith, Huffman, Archer
Approved: 5-0
Absent: Patton
(Mayor Hill's vote was not cast due to the use of the new voting system. Had she casted
her vote, she would have voted in favor)
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 8:07pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 8:07pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ZA19-0032, SITE PLAN FOR IL CALABRESE ON PROPERTY DESCRIBED AS
LOT 3, GREENWAY-CARROLL ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1281 EAST
STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "C-3"
GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 4 of 6
Mayor Hill opened the public hearing at 8:15pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 8:15pm.
Motion was made to approve Item 6A, ZA19-0032, Site Plan for iL Calabrese on property
described as Lot 3, Greenway-Carroll Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 1281 East State Highway 114, Southlake, Texas.
Current Zoning: "C-3" General Commercial District. SPIN Neighborhood #8, subject to
the Staff Report dated July 30, 2019, and Revised Site Plan Review Summary No. 2,
dated July 30, 2019, granting the following:
- A 10% parking reduction in the off-street parking requirements to allow 71 spaces
to accommodate maximum seating requirements (233 total seating capacity).
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Huffman, Smith and Archer
Approved: 6-0
Absent: Patton
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS
7A. ORDINANCE NO. 480-313B, (ZA19-0029), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR SABRE GROUP CAMPUS ON PROPERTY BEING
DESCRIBED AS LOTS 1 R1 R1 R, 1 R1 R2, 1R2, 2R, 3, 4R1-4R3, BLOCK 1,
SABRE GROUP CAMPUS ADDITION, AND LOT 4, BLOCK A, MTP-IBM #1
ADDITIONS, ALL BEING ADDITIONS TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS LOCATED AT 1001, 1050, 1051, 1400, 1600, 1750,
1901, W. KIRKWOOD BLVD., 3415 T. W. KING RD. AND 3110, 3112, 3120,
3140, 3150 SABRE DRIVE, SOUTHLAKE TEXAS. "NR-PUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED
ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT
DISTRICT. SPIN NEIGHBORHOOD#1. (IF APPROVED AT THE 1ST READING,
A PUBLIC HEARING WILL BE HELD AT THE AUGUST 20, 2019 CITY
COUNCIL MEETING).
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-313B, (ZA19-0029), 1st
Reading, Zoning Change and Concept Plan for Sabre Group Campus on property being
described as Lots 1 R1 R1 R, 1 R1 R2, 1 R2, 2R, 3, 4R1-4R3, Block 1, Sabre Group Campus
Addition, and Lot 4, Block A, MTP-IBM #1 Additions, all being additions to the City of
Southlake, Tarrant County, Texas located at 1001, 1050, 1051, 1400, 1600, 1750, 1901,
W. Kirkwood Blvd., 3415 T. W. King Rd. and 3110, 3112, 3120, 3140, 3150 Sabre Drive,
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 5 of 6
South lake Texas. "NR-PUD" Non-Residential Planned Unit Development District.
Proposed Zoning: "NR-PUD" Non-Residential Planned Unit Development District. SPIN
Neighborhood #1, subject to the Staff Report dated July 30, 2019 and Concept Plan
Review Summary No. 2 dated May 31, 2019, also noting the following:
- The "properties" as described in the zoning case can continue to develop under
Ordinance No. 480-313 incorporating all uses, regulations and vested rights.
- Ordinance No. 480-313 will be amended to allow Outdoor Sales and Services to
be allowed with approval of a Specific Use permit, subject to the requirements of
Section 45.11 of the Southlake Zoning ordinance, as amended and the application
of this provision will be limited to Lot 1 R2, Block 1, Sabre Group Campus Addition.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Huffman, Smith and Archer
Approved: 6-0
Absent: Patton
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 20TH DAY OF AUGUST 2019.
J '
``���►�rrrrii,KE ,� Laura I
oJ,r..AMayor
ATTEST:
o
4116. ` i
S J *
Am telley, C ����rrrri��* ‘```
City Secretary
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 6, 2019
Page 6 of 6