2019-09-17 CC agendaCITY OF
SOUTHLAI4CE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA SEPTEMBER 17, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
Southlake Chamber of Commerce Updates by Ryan Peabody
4. Carillon Parc Update
Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Reaular Session or at
any time durina the meeting that a need arises for the City Council to
seek advice from the citv attornev as to the posted subiect matter of
this City Council meetin
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
2. Section 551.087: Deliberation regarding economic development
negotiations.
a. Discuss the terms and conditions of an economic development
incentive program - Project No. 2017-03
b. Discuss the terms and conditions of an economic development
incentive program — Project No. 2014-01
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Mobility Update
2. Certificate of Achievement in Performance Management
3. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 3, 2019 regular City Council
meeting.
B. Renew Community Services Agreement with Call -a -Ride Southlake.
C. Renew Community Services Agreement with Metroport Meals on Wheels.
D. Renew Community Services Agreement with GRACE.
E. Renew Community Services Agreement with SafeHaven.
F. Renew Community Services Agreement with Southlake Community Band.
G. Resolution No. 19-034, Annual Review of investment policy and
investment strategies.
H. Resolution No. 19-037, Amending Fee Schedule.
Approve partnering with Slalom, LLC to provide technology consulting
services in an amount not to exceed $73,000.
J. Approve an annual purchase agreement with Curtco, Inc. for street joint
and crack sealing through an Interlocal Agreement (ILA) with the City of
Grand Prairie in amount not to exceed $75,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 3 of 7
K. Approve an Engineering Services Agreement (ESA) with Baird, Hampton
& Brown to provide design services for water line improvements located at
Westpark Circle, T.W. King Road, and SH 114 in amount not to exceed
$75,320.
L. Approve an Engineering Services Agreement (ESA) with Kimley-Horn and
Associates, Inc. to provide design services for various mobility
improvements along North Carroll Avenue and State Street in amount not
to exceed $133,000.
M. TABLE: Ordinance No. 480-762 (ZA19-0008), 1st Reading, Zoning
Change and Development Plan for Maranatha Residential on property
described as Tracts 2A03, 2A03A1, 2A03B, 2A05 and 2A03A, William H.
Martin Survey, Abstract No. 1068, Southlake, Texas and addressed as
1719 and 1825 Maranatha Way and 208 Randol Mill Ave., Southlake,
Texas. Current Zoning: "AG" Agricultural District and "SF -113" Single
Family Residential District. Proposed Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood #5. (The applicant
has requested to table this item to the October 1, 2019 meeting. If
approved at 1St reading on October 1, 2019, the public hearing will be held
at the October 15, 2019 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1223, 2nd Reading, Tax Levy Ordinance. PUBLIC
HEARING
B. Ordinance No. 1224, 2nd Reading, Approving and adopting the Annual
Budget for Fiscal Year 2020 and approving the revised budget figures for
Fiscal Year 2019 and Multi-year capital improvement. PUBLIC HEARING
C. Ordinance No. 480-744A (ZA19-0042), 2nd Reading, Zoning Change and
Site Plan for Southlake Commons on property described as Lots 20-23, H.
Granberry No. 581 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 171 - 211 W. Southlake Blvd., Southlake,
Texas. Current Zoning: "S -P-1" Detailed Site Plan District. Proposed
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 4 of 7
Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #10.
PUBLIC HEARING
D. ZA19-0043, Site Plan for Rockenbaugh Elementary School on property
described as Lot 1, Block 60, Timarron Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 301 Byron Nelson
Parkway, Southlake, Texas. Current Zoning: "R -PUD" Residential Planned
Unit Development. SPIN Neighborhood #9. PUBLIC HEARING
E. Ordinance No. 788A, 2nd Reading, Amending the Alarm System
Ordinance. PUBLIC HEARING
F. Approval of Contract with PMAM for Administration of Residential &
Business Alarm Permitting and False Alarm Response.
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. This item intentionally left blank.
B. SV19-0010, Variances to the Southlake Town Square Phase I Master
Sign Plan for Travis Mathew located at 1402 Main Street, Southlake,
Texas.
C. Consider request for residential recycling rate adjustment in accordance
with Republic Waste Services of Texas, Ltd. contract for the provision of
commercial and residential solid waste and recycling services.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Sgytt lgVe, Texas, on Friday, September 13, 2019, by 5:00 p.m.,
pursuant to the Texa r9 fnity egrStojgode, Chapter 551.
Veronica Lomas, -84—wAr m =
Deputy City SecrefVl�? , 'a
...........' co
C`f�oDf Southlake values:
Integrity ♦ Innovatioii14#Au&16 N tability ♦ Commitment to Excellence Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 5 of 7
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
September 17, 2019
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork