Item 6A
M E M O R A N D U M
August 27, 2019
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2019 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2020
Operating Budget and Multi-Year Capital Improvement Plan
________________________________________________________________________
Action Requested: Approval of amended Fiscal Year 2019 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2020
Operating Budget and Multi-Year Capital Improvement Plan.
Background
Information: Your packet contains the operating budget adopted by the Crime Control
and Prevention District Board of Directors on July 30, 2019. The
proposed operating budget provides for the continuation of the SRO
funding (including the additional SROs recommended by the School
Safety Task Force) and Town Square security initiative. New request for
FY 2020 includes the following:
• CAD/RMS Software replacement $210,000
Southlake, Keller, and Colleyville all
currently use the same CAD/RMS system
in partnership. The system no longer
fulfills the needs of the three cities, so we
are planning to fully replace the system in
order to provide needed capacity and to
ensure NIBRS compliance. The selection
process with take several months and it
is anticipated the implementation will
start later in Fiscal Year 2020 and final
implementation will not occur until Fiscal
Year 2021. FY 2021 budget also include
cost for the project.)
• Laptop replacements $ 26,000
(The purchase of these laptops will allow
SRO’s to access the PD’s systems
remotely. This means that the SRO’s will
not have to leave their assigned schools
to complete police reports. The new
computers will also increase the
Detective’s ability to digitally upload
cases and evidence to the District
Attorney’s office.)
• Tasers and Associated Equipment $ 20,296
(The request is for the replacement of 23
existing Tasers and purchase additional
Item 6A
cartridges for duty use and training.
Tasers are required to be replaced every
5 years. A percentage of the Tasers will
be replaced each year to minimize the
budget impact.)
• Additional Body Cameras for CID $ 14,795
(The request is to purchase additional
body cameras for CID detectives and
SWAT officers. This purchase will cover
body cameras and associated equipment
so that detectives can utilize body
cameras for field interviews without
depleting patrol’s camera inventory. In
addition, we will be able to equip SWAT
officers with body cams for use during
high risk operations.)
• Vigilant Solutions system $ 7,750
(This request is for access to license
plate reader data and statewide jail
photos. This purchase will aid detectives
in follow up investigations. It is important
to note that we are not purchase license
plate readers, but we will have access to
a wide network of data gathered by other
agencies.)
• Laser Radars $ 5,190
(The request is for the replacement of 2
laser radars. The department’s laser
radars are utilized by traffic officers to
provide very specific readings on vehicle
speeds. The current set of laser radars
are aging and beginning to require repair.
Staff plans to replace the laser radars a
few at a time to avoid a large budgetary
impact.)
• Audio/Video upgrade $300,419
(The request is to update the audio and
video equipment at DPS North and DPS
Headquarters. The replacement of the
equipment would ensure reliability and
eliminate the issues, staff and community
members are currently experiencing with
the overall functionality of the spaces.)
Total funding requested for FY 2020 CCPD operating fund for operations
is $1,904,171 and an operating transfer out of $479,040 for indirect
charges ($79,040) and CIP ($400,000).
The proposed Capital Improvement Plan includes EOC relocation
project. The current EOC would relocate to the first level of DPS
Headquarters. The proposed budget includes initial funding of $400,000.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest
income of $1,976,000. $1,904,171 for operating expenditures, transfers
out of $479,040 with an ending fund balance of $3,801,831.
Strategic Link: C1: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 3, 2019.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
CIP Project Status Form
Staff
Recommendation: Approval of the amended FY 2019 and adoption of the proposed FY
2020 operating budget and Multi-Year Capital Improvement Plan
AND PREVENTION DISTRICT - OPERATING FUND
04:02 PM
07/26/19
$ Increase/$ Increase/
2018 2019 2019 (Decrease)% Increase/2020 (Decrease)% Increase/
Actual Adopted Amended Adopted -Decrease Proposed Adopted -Decrease
REVENUES
Sales Tax $1,923,567 $1,955,000 $1,881,000 ($74,000)-3.8%$1,881,000 ($74,000)-3.8%
Miscellaneous Income 0 0 0 $0 0.0%$0 ($0)0.0%
Interest Income $119,444 $20,000 95,000 $75,000 375.0%$95,000 $75,000 375.0%
Total Revenues $2,043,011 $1,975,000 $1,976,000 $1,000 0.1%$1,976,000 $1,000 0.1%
EXPENDITURES
Personnel $687,840 $820,956 $1,030,556 $209,600 25.5%$1,161,249 $340,293 41.5%
Operations $320,079 $256,211 $488,745 232,534 90.8%$232,503 (23,708)-9.3%
Capital $0 $640,412 $198,278 (442,134)-69.0%$510,419 (129,993)-20.3%
Total Expenditures $1,007,919 $1,717,579 $1,717,579 $0 0.0%$1,904,171 $186,592 10.9%
Net Revenues $1,035,092 $257,421 $258,421 $1,000 $71,829 ($185,592)
Transfers In-SPDC $0 $0 $0 $0
Transfers Out-General Fund (74,510)(79,000)(79,000)(79,040)
Transfers Out-Crime Control Project Fun 0 0 0 (400,000)
Total Other Sources (Uses)(74,510)(79,000)(79,000)(479,040)
Beginning Fund Balance $3,069,039 $4,029,621 $4,029,621 $4,209,042
Ending Fund Balance $4,029,621 $4,208,042 $4,209,042 $3,801,831
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $4,209,042 in the Operating Fund estimated to be on hand as of the beginning of FY 2020
3. An estimated $1,881,000 is expected to be received by the District during FY2020 in sales tax revenues.
4. Total revenue is estimated at $1,976,000 consisting of sales tax and interest income.
5. Total money requested to fund programs is $1,904,171 for personnel, equipment and technology.
6. Operating transfer of $79,040 requested for indirect charge.
7. The sales tax rate is .125%.
8. There is $4,209,042 in the Operating Fund estimated to be on hand as of the end of FY2019
9. Total revenues available to cover the proposed budget are $1,976,000.
SOUTHLAKE CRIME CONTROL
FY2020 Proposed Budget
October 1, 2019 through September 30, 2020
City of Southlake FY 2020 CIP Project Status Form
DEPARTMENT:
PROJECT
LOCATION:
PROJECT TIMELINE: to
DESCRIPTION:
New Request Continuation Project Joint Use
JUSTIFICATION: Mandated /
Public Health /
Safety
Replacement / Major
Rehab or Protection
of Capital Stock
Community
Need / Service
Enhancement
Compliant with 2030/2035 Comprehensive Plan Element?
List (incl ref #):
ALTERNATIVES / IMPACTS IF PROJECT IS NOT FUNDED: COMPANION PROJECT? If yes, please explain:
REVENUE GENERATING? If yes, please explain:
STRATEGIC FOCUS AREA:
FUND:
EXPENDITURE SCHEDULE
PROJECT ELEMENT TOTAL PRIOR 2020 2021 2022 2023 2024 UNFUNDED TOTAL
PLANNING / FEASIBILITY STUDY
ENGINEERING & DESIGN
LAND
TESTING
CONSTRUCTION
OTHER
TOTAL
OPERATIONAL IMPACT
PROJECT ELEMENT TOTAL PRIOR 2020 2021 2022 2023 2024 UNFUNDED TOTAL
MAINTENANCE COSTS
PERSONNEL COSTS
TOTAL
FUNDING SCHEDULE
FUNDING SOURCE TOTAL PRIOR 2020 2021 2022 2023 2024 UNFUNDED TOTAL
GENERAL FUND
CCPD
CEDC
HOTEL OCCUPANCY TAX FUND
PARK DEDICATION FEE FUND
PUBLIC ART FUND
ROADWAY IMPACT FEE FUND
SANITARY SEWER IMPACT FEE
SPDC
SWUS
UTILITY FUND
WATER IMPACT FEE FUND
TOTAL
CCPD: CRIME CONTROL & PREVENTION DISTRICT
CEDC: COMMUNITY ENHANCEMENT & DEVELOPMENT CORPORATION
SPDC: SOUTHLAKE PARKS DEVELOPMENT CORPORATION
SWUS: STORMWATER UTILITY SYSTEM FUND