Item 9C Checklist
CITY COUNCIL AGENDA ITEM
SUBMISSION CHECKLIST
Date: __________ Item No. ___________
The completed checklist and packet materials must be posted on the shared drive in the appropriate meeting folder no
later than noon on Tuesday the week before the City Council meeting. This checklist is required for your materials to be
considered adequate for inclusion in the City Council packet. If materials are determined to be inadequate, they will not
be accepted and will be returned to the submitting department. Items not deemed final by noon on the Wednesday before
the City Council meeting will be removed from the agenda and their consideration rescheduled.
Yes No N/A Item
Item wording included on the agenda accurately and fully describes the action City Council
is being requested to take.
Posted executive-session items have been discussed with the City Manager’s Office/City
Attorney’s Office, as appropriate, and meet the requirements of State-authorized
exemptions.
Packet memo subject wording matches agenda wording.
Packet memo fully describes desired action, alternatives, financial implications, legal
issues, and contains no typographical errors.
The memo clearly describes the point of view of stakeholders/interested parties, as we
understand it, anticipating the information that will be wanted or needed by the City
Council.
Memo content matches information found in backup documents (e.g., contract amounts,
budget information, etc.)
Back up documents are referenced in the packet memo and are provided as described.
Packet materials contain no inaccurate information.
Packet materials demonstrate alignment with the City’s strategic goals and the
recommendations included in Southlake 2030, and/or how the item addresses City Council
direction otherwise provided.
The packet materials demonstrate how proposed expenditures are within budget, or the
packet materials clearly justify the variance and the Finance department has been
consulted.
Recommendation(s) included with packet materials demonstrate how the Council’s
approval of the item results in good public policy and supports the highest quality of life for
Southlake residents, businesses and visitors.
The audio power point prepared for the item (Consent Agenda only) provides complete
information, designed to answer all Council questions about the item. (Note: Above
criteria should be applied to audio power points, as appropriate.)
The quality of the audio recording is good, easily heard and understood.
Audio power point slides are visually appealing and not overly reliant on text.
Agenda item blurb should provide council members with a high-level overview. It should
answer who, what, where, when, why and how. This would include cost, within budget,
staff recommendation, 2030 alignment, council directive, P&Z vote etc.
______________________________
Department Director