Item 4AREGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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REGULAR CITY COUNCIL MEETING MINUTES JUNE 18, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Ronell Smith and
Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Chad Patton
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank,
Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Strategic Operations Manager Cassie
Tucker, Assistant to the Community Services Director Cordie Hatch, Deputy Director of
Economic Development Daniel Cortez, Police Chief James Brandon, Deputy Fire Chief
Kurt Hall, Director of Human Resources Stacey Black, Deputy Director of Information
Technology Jerry Weitzel, Senior Director of Planning and Development Services Ken
Baker, Policy & Strategic Initiative Principal Planner Jerod Potts, Director of Public Works
Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:33pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT – REV19
Assistant City Manager and Director of Economic Development & Tourism Alison
Ortowski introduced Corey Young, Managing Partner, CEO of Rev19, Southlake’s
Business Spotlight. REV19 is a credit card processing company.
4. ANNUAL SISTER CITIES REPORT
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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Assistant to the Community Services Director Cordie Hatch introduced Barbara Walker,
Vice President of Southlake Sister Cities. Ms. Walker provided a report on the 2019 trips
to Suzhou Wuzhong, China and Toma, Japan.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:19pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney; 551.074 deliberation regarding personnel matters; and,
Section 551.087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:19pm. Executive Session began at 6:20pm and
concluded at 7:40pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:47pm.
As a result of Executive Session, a motion was made to direct the City Manager to
negotiate a memorandum of understanding as discussed in the Executive Session.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Patton
3. REPORTS:
3A. MAYOR’S REPORT
3B. CITY MANAGER’S REPORT
3B1. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE JUNE 4, 2019 REGULAR CITY COUNCIL
MEETING.
4B. CANCEL THE JULY 2, 2019 AND THE JULY 16, 2019 CITY COUNCIL
MEETINGS.
4C. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR PROVIDING ODOR
CONTROL TREATMENT AT CITY WASTEWATER LIFT STATIONS WITH
PREMIER MAGNESIA, LLC. IN AN AMOUNT NOT TO EXCEED $140,000 FOR
A 12-MONTH PERIOD.
4D. APPROVE RESOLUTION NO. 19-002, REQUEST THE REALIGNMENT OF
UNITED STATES POSTAL SERVICE ZIP CODE BOUNDARIES TO INCLUDE
THE WEST SIDE OF THE CITY FOR ADDRESSES LOCATED IN SOUTHLAKE
BUT RECEIVING MAIL DELIVERY FROM KELLER.
4E. APPROVE RESOLUTION NO. 19-024, AMENDING THE BYLAWS OF THE
SOUTHLAKE TAX INCREMENT REINVESTMENT ZONE NUMBER ONE.
4F. TABLE: ZA19-0032, SITE PLAN FOR IL CALABRESE ON PROPERTY
DESCRIBED AS LOT 3, GREENWAY-CARROLL ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
1281 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING:
“C-3” GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #8. (THIS
ITEM AND THE PUBLIC HEARING ARE BEING TABLED TO THE AUGUST 6,
2019 CITY COUNCIL MEETING, AWAITING THE RECOMMENDATION OF THE
PLANNING AND ZONING COMMISSION.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4F; including Tabling Item
4F.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Patton
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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REGULAR AGENDA:
5. PUBLIC FORUM
5A. HOUSE OF REPRESENTATIVE GIOVANNI CAPRIGLIONE.
House of Representative Giovanni Capriglione provided the City Council an 86th
Legislature Session Summary.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 1219, (CP19-0001), 2ND READING, ADOPTING THE CITY
OF SOUTHLAKE HEALTH & WELLNESS MASTER PLAN, AN ELEMENT OF
THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:31pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:31pm.
Motion was made to approve Item 6A, Ordinance No. 1219, (CP19-0001), 2nd reading,
adopting the City of Southlake Health & Wellness Master Plan, an element of the
Southlake 2035 Comprehensive Plan, subject to the Staff Report dated June 11, 2019.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Patton
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1219
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
ADOPTING THE HEALTH & WELLNESS MASTER PLAN AS AN ELEMENT OF THE
SOUTHLAKE 2035 COMPREHENSIVE PLAN AND PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-ZZZZ, 2ND READING, AN AMENDMENT TO THE CITY
OF SOUTHLAKE ZONING ORDINANCE, NO. 480, AS AMENDED, TO
PROVIDE FLEXIBILITY FOR RESIDENTIAL ACCESSORY BUILDINGS AND
FAMILY/DOMESTIC EMPLOYEE QUARTERS. PUBLIC HEARING
APPROVED
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Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 8:31pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 8:31pm.
Motion was made to approve Item 6B, Ordinance No. 480-ZZZZ, 2nd Reading, an
amendment to the City of Southlake Zoning Ordinance, No. 480, as amended, to provide
flexibility for residential accessory buildings and family/domestic employee quarters,
subject to the Staff Report dated June 11, 2019.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Patton
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-ZZZZ
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
AMENDING SECTION 4 (DEFINITIONS), SECTION 34 (ACCESSORY USES),
SECTION 44 (BOARD OF ADJUSTMENTS), AND SECTION 45 (SPECIFIC USE
PERMITS) TO PROVIDE FLEXIBILITY FOR RESIDENTIAL ACCESSORY BUILDING
COVERAGES, AND FAMILY/DOMESTIC EMPLOYEE QUARTERS; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET
FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 19-008, APPOINTING MEMBERS TO VARIOUS POSITIONS
ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION
BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT.
APPROVED
Motion was made to approve Item 8A, Resolution No. 19-008, appointing members to
various positions on the Building Board of Appeals, Parks and Recreation Board,
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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Planning and Zoning Commission, Southlake Parks Development Corporation, and
Zoning Board of Adjustment. [as listed below] to serve a one-year term, ending June
2020, and noting the appointment of Jeff Medici as Chair of the Zoning Board of
Adjustment and David Treichler as Vice Chair of the Zoning Board of Adjustment, as
follows:
BUILDING BOARD OF APPEALS
Name Place Term Expiring
Clinton Snead Place 1 June 2020
Cynthia Bishop Place 3 June 2020
William Kanewske Place 5 June 2020
Vandana Tannera Alternate No. 1 June 2020
Somesh Nayana Alternate No. 2 June 2020
PARKS AND RECREATION BOARD
Name Place Term Expiring
Kevin Craddock Place 1 June 2020
Jeffery Ng Place 2 June 2020
Frances Scharli Place 3 June 2020
Stacy Driscoll Place 5 June 2020
PLANNING AND ZONING COMMISSION
Name Place Term Expiring
Amy Torres-Lepp n/a June 2020
Michael Springer n/a June 2020
Chris Greer n/a June 2020
Craig Rothmeier n/a June 2020
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
Name Place Term Expiring
Jonathan Young Citizen Representative June 2020
Frances Scharli Parks and Recreation Board June 2020
Tamara McMillan Citizen Representative June 2020
Chad Patton City Council Representative June 2020
ZONING BOARD OF ADJUSTMENT
Name Place Term Expiring
David Treichler Place 2 June 2020
Sabreena Hakemy Place 3 June 2020
Jeff Medici Place 5 June 2020
Akash Shah Alternate No. 1 June 2020
Austin Reynolds Alternate No. 3 June 2020
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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Absent: Patton
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF
APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING
COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING
BOARD OF ADJUSTMENT, PROVIDING AN EFFECTIVE DATE.
8B. RESOLUTION NO. 19-009, APPOINTING CITY COUNCIL REPRESENTATIVES
TO POSITIONS ON THE AUDIT COMMITTEE.
APPROVED
Motion was made to approve Item 8B, Resolution No. 19-009, Appointing City Council
representatives to positions on the Audit Committee to serve a one-year term, ending
June 2020, as follows:
Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and Deputy Mayor Pro Tem John
Huffman
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer
Approved: 6-0
Absent: Patton
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING CITY COUNCIL REPRESENATIVES TO POSTIONS ON THE AUDIT
COMMITTEEE AND PROVIDING AN EFFECTIVE DATE.
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:39pm.
REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019
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*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 6TH DAY OF AUGUST 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary