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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 1 of 8 REGULAR CITY COUNCIL MEETING MINUTES JUNE 18, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy Mayor Pro Tem John Huffman, and Councilmembers Shahid Shafi, Ronell Smith and Christopher Archer. CITY COUNCIL ABSENT: Councilmember Chad Patton STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Public Relations Pilar Schank, Communications Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Strategic Operations Manager Cassie Tucker, Assistant to the Community Services Director Cordie Hatch, Deputy Director of Economic Development Daniel Cortez, Police Chief James Brandon, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey Black, Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and Development Services Ken Baker, Policy & Strategic Initiative Principal Planner Jerod Potts, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:33pm. 2. INVOCATION: CLAYTON REED Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT – REV19 Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski introduced Corey Young, Managing Partner, CEO of Rev19, Southlake’s Business Spotlight. REV19 is a credit card processing company. 4. ANNUAL SISTER CITIES REPORT Item 4A REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 2 of 8 Assistant to the Community Services Director Cordie Hatch introduced Barbara Walker, Vice President of Southlake Sister Cities. Ms. Walker provided a report on the 2019 trips to Suzhou Wuzhong, China and Toma, Japan. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 6:19pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071 consultation with city attorney; 551.074 deliberation regarding personnel matters; and, Section 551.087 deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:19pm. Executive Session began at 6:20pm and concluded at 7:40pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:47pm. As a result of Executive Session, a motion was made to direct the City Manager to negotiate a memorandum of understanding as discussed in the Executive Session. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 Absent: Patton 3. REPORTS: 3A. MAYOR’S REPORT 3B. CITY MANAGER’S REPORT 3B1. FINANCIAL REPORT (WRITTEN) This report is provided to Council in written format and was not discussed. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 3 of 8 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. 4A. APPROVE MINUTES FROM THE JUNE 4, 2019 REGULAR CITY COUNCIL MEETING. 4B. CANCEL THE JULY 2, 2019 AND THE JULY 16, 2019 CITY COUNCIL MEETINGS. 4C. APPROVE AN ANNUAL PURCHASE AGREEMENT FOR PROVIDING ODOR CONTROL TREATMENT AT CITY WASTEWATER LIFT STATIONS WITH PREMIER MAGNESIA, LLC. IN AN AMOUNT NOT TO EXCEED $140,000 FOR A 12-MONTH PERIOD. 4D. APPROVE RESOLUTION NO. 19-002, REQUEST THE REALIGNMENT OF UNITED STATES POSTAL SERVICE ZIP CODE BOUNDARIES TO INCLUDE THE WEST SIDE OF THE CITY FOR ADDRESSES LOCATED IN SOUTHLAKE BUT RECEIVING MAIL DELIVERY FROM KELLER. 4E. APPROVE RESOLUTION NO. 19-024, AMENDING THE BYLAWS OF THE SOUTHLAKE TAX INCREMENT REINVESTMENT ZONE NUMBER ONE. 4F. TABLE: ZA19-0032, SITE PLAN FOR IL CALABRESE ON PROPERTY DESCRIBED AS LOT 3, GREENWAY-CARROLL ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1281 EAST STATE HIGHWAY 114, SOUTHLAKE, TEXAS. CURRENT ZONING: “C-3” GENERAL COMMERCIAL DISTRICT. SPIN NEIGHBORHOOD #8. (THIS ITEM AND THE PUBLIC HEARING ARE BEING TABLED TO THE AUGUST 6, 2019 CITY COUNCIL MEETING, AWAITING THE RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION.) APPROVED Motion was made to approve the Consent Agenda Items 4A-4F; including Tabling Item 4F. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 Absent: Patton REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 4 of 8 REGULAR AGENDA: 5. PUBLIC FORUM 5A. HOUSE OF REPRESENTATIVE GIOVANNI CAPRIGLIONE. House of Representative Giovanni Capriglione provided the City Council an 86th Legislature Session Summary. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ORDINANCE NO. 1219, (CP19-0001), 2ND READING, ADOPTING THE CITY OF SOUTHLAKE HEALTH & WELLNESS MASTER PLAN, AN ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Mayor Hill opened the public hearing at 8:31pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:31pm. Motion was made to approve Item 6A, Ordinance No. 1219, (CP19-0001), 2nd reading, adopting the City of Southlake Health & Wellness Master Plan, an element of the Southlake 2035 Comprehensive Plan, subject to the Staff Report dated June 11, 2019. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 Absent: Patton In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 1219 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, ADOPTING THE HEALTH & WELLNESS MASTER PLAN AS AN ELEMENT OF THE SOUTHLAKE 2035 COMPREHENSIVE PLAN AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO. 480-ZZZZ, 2ND READING, AN AMENDMENT TO THE CITY OF SOUTHLAKE ZONING ORDINANCE, NO. 480, AS AMENDED, TO PROVIDE FLEXIBILITY FOR RESIDENTIAL ACCESSORY BUILDINGS AND FAMILY/DOMESTIC EMPLOYEE QUARTERS. PUBLIC HEARING APPROVED REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 5 of 8 Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. Mayor Hill opened the public hearing at 8:31pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 8:31pm. Motion was made to approve Item 6B, Ordinance No. 480-ZZZZ, 2nd Reading, an amendment to the City of Southlake Zoning Ordinance, No. 480, as amended, to provide flexibility for residential accessory buildings and family/domestic employee quarters, subject to the Staff Report dated June 11, 2019. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 Absent: Patton In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-ZZZZ AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; AMENDING SECTION 4 (DEFINITIONS), SECTION 34 (ACCESSORY USES), SECTION 44 (BOARD OF ADJUSTMENTS), AND SECTION 45 (SPECIFIC USE PERMITS) TO PROVIDE FLEXIBILITY FOR RESIDENTIAL ACCESSORY BUILDING COVERAGES, AND FAMILY/DOMESTIC EMPLOYEE QUARTERS; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: 8A. RESOLUTION NO. 19-008, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT. APPROVED Motion was made to approve Item 8A, Resolution No. 19-008, appointing members to various positions on the Building Board of Appeals, Parks and Recreation Board, REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 6 of 8 Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment. [as listed below] to serve a one-year term, ending June 2020, and noting the appointment of Jeff Medici as Chair of the Zoning Board of Adjustment and David Treichler as Vice Chair of the Zoning Board of Adjustment, as follows: BUILDING BOARD OF APPEALS Name Place Term Expiring Clinton Snead Place 1 June 2020 Cynthia Bishop Place 3 June 2020 William Kanewske Place 5 June 2020 Vandana Tannera Alternate No. 1 June 2020 Somesh Nayana Alternate No. 2 June 2020 PARKS AND RECREATION BOARD Name Place Term Expiring Kevin Craddock Place 1 June 2020 Jeffery Ng Place 2 June 2020 Frances Scharli Place 3 June 2020 Stacy Driscoll Place 5 June 2020 PLANNING AND ZONING COMMISSION Name Place Term Expiring Amy Torres-Lepp n/a June 2020 Michael Springer n/a June 2020 Chris Greer n/a June 2020 Craig Rothmeier n/a June 2020 SOUTHLAKE PARKS DEVELOPMENT CORPORATION Name Place Term Expiring Jonathan Young Citizen Representative June 2020 Frances Scharli Parks and Recreation Board June 2020 Tamara McMillan Citizen Representative June 2020 Chad Patton City Council Representative June 2020 ZONING BOARD OF ADJUSTMENT Name Place Term Expiring David Treichler Place 2 June 2020 Sabreena Hakemy Place 3 June 2020 Jeff Medici Place 5 June 2020 Akash Shah Alternate No. 1 June 2020 Austin Reynolds Alternate No. 3 June 2020 Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 7 of 8 Absent: Patton In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 19-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT, PROVIDING AN EFFECTIVE DATE. 8B. RESOLUTION NO. 19-009, APPOINTING CITY COUNCIL REPRESENTATIVES TO POSITIONS ON THE AUDIT COMMITTEE. APPROVED Motion was made to approve Item 8B, Resolution No. 19-009, Appointing City Council representatives to positions on the Audit Committee to serve a one-year term, ending June 2020, as follows: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, and Deputy Mayor Pro Tem John Huffman Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Hill, Smith, Huffman, Archer Approved: 6-0 Absent: Patton In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: RESOLUTION NO. 19-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING CITY COUNCIL REPRESENATIVES TO POSTIONS ON THE AUDIT COMMITTEEE AND PROVIDING AN EFFECTIVE DATE. 9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Hill adjourned the meeting at 8:39pm. REGULAR CITY COUNCIL MEETING MINUTES, JUNE 18, 2019 Page 8 of 8 *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 6TH DAY OF AUGUST 2019. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary