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2019-08-06 Joint SPDC and PB packetCITY OF . SOUTHLAKE MEMORANDUM July 31, 2019 TO: Southlake Parks Development Corporation Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Joint Southlake Parks Development Corporation and Parks & Recreation Board Meeting — Tuesday, August 6 2019 at 4:30p.m. Agenda Item No. 2A. Consent: SPDC Approval of the minutes from the June 4, 2019 SPDC meeting — Please make any corrections to the minutes part of the motion for consideration. Agenda Item No. 3. Public Forum - Public Forum is the public's opportunity to address SPDC about non -agenda items. During Public Forum, SPDC will not discuss or take action on any item brought up at this time. Agenda Item No. 4A. Consider: SPDC Election of Officers — The purpose of this item is for the SPDC to elect its officers for 2019-20. 4. Aaenda Item No. 4B. Consider: SPDC recommendation for approval of additional matching funds in the amount of $16,872.50 for the previously approved SPDC Matching Funds turf improvements project for Field 9 at Bicentennial Park — The purpose of this item is to consider approval of additional funding towards a previously approved SPDC Matching Funds project with Dragon Youth Baseball for turf improvements on Field 9 at Bicentennial Park. Staff will present the item for consideration by the SPDC at the meeting. Agenda Item No 4C. Consider: SPDC recommendation for approval of a revised contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park throuah a TIPS Cooperative Purchasina Contract for an amount not to exceed $183,745 — The purpose of this item is to consider approval of a revised contract for the construction of synthetic turf on Field #9 at Bicentennial Park. Agenda Item No. 4D. Consider: SPDC recommendation on proposed FY 2020 SPDC Operating Budget — Public Hearing — Staff will present the proposed FY 2020 SPDC Operating Budget. The proposed Operating Budget includes operational and capital line item expenditures. Agenda Item No 4E. Consider: SPDC and Park Board recommendation on proposed FY 2020-2024 SPDC Capital Improvement Program and FY 2020 Capital Budget — City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Parks and Recreation Board Meeting Date — August 6, 2019 at 4:30 pm Page 2 of 2 Public Hearing — A copy of the Proposed FY 2020-2024 CIP is included within your packet, and staff will provide a detailed presentation. 8. Agenda Item No. 5A. Discussion: SPDC Sales Tax Report — The Sales Tax report is included in your packet. Chief Financial Officer Jackson is available if you have any questions. As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748- 8021. CST STAFF CONTACT INFORMATION: Chris Tribble, Director of Community Services (817) 748-8021 Sharen Jackson, Chief Financial Officer, (817) 748-8042 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND PARKS AND RECREATION BOARD JOINT MEETING August 6, 2019 4:30 p.m. LOCATION: Southlake Town Hall (3`d Floor Meeting Rooms) 1400 Main Street Southlake, Texas 76092 REGULAR AGENDA: 1. Call to order 2. Consent A. Approval of the minutes from the June 4, 2019 Southlake Parks Development Corporation meeting 3. Public Forum (This is the Public's opportunity to address SPDC about non -agenda items. During Public Forum, SPDC will not discuss, consider or take action on any items presented. SPDC respectfully ask anyone speaking during Public Forum to limit remarks to three minutes or less.) 4. Consider A. Election of Officers (SPDC only) B. Recommendation for approval of additional matching funds in the amount of $16,872.50 for the previously approved SPDC Matching Funds turf improvements project for Field 9 at Bicentennial Park (SPDC only) C. Recommendation for approval of a revised contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through at TIPS Cooperative Purchasing Contract for an amount not to exceed $183,745. D. Recommendation on the proposed FY 2020 SPDC Operating Budget (SPDC only) E. Recommendation on the proposed FY 2020 SPDC CIP and Capital Budget (Park Board and SPDC action item) 5. Discussion City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting August 62019 Page 2 of 2 A. Sales Tax Report 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, May 31, 2019, by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Amy Shelley, TRMC City Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES JUNE 4, 2019 LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas MEMBERS .PRESENT: Vice President John Huffman, and members, Shawn McCaskill, Tamara McMillan and Shahid Shafi ABSENT: President Randy Williamson, Secretary Sherry Berman, and Tina Wasserman STAFF PRESENT: Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, and City Secretary Amy Shelley REGULAR AGENDA: 1. CALL TO ORDER Vice President John Huffman called the meeting to order at 4:57 p.m. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE MARCH 5, 2019, SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING Vice President John Huffman presented Item 2A, and there were no questions from the board. APPROVED A motion was made to approve the minutes from the March 5, 2019, Southlake Parks Development Corporation meeting. Motion: McMillan Second: Shafi Ayes: Shafi, McCaskill, Huffman and McMillan Approved: 4-0 Absent: Williamson, Berman, and Wasserman 3. PUBLIC FORUM Vice President John Huffman opened the public forum. There being no one wishing to speak, Vice President John Huffman closed the public forum. 4. CONSIDER Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 1 of 3 4A. RECOMMENDATION ON CONTRACT WITH GEO SURFACES, INC. FOR THE PURCHASE AND INSTALLATION OF SYNTHETIC TURF ON FIELD #9 AT BICENTENNIAL PARK THROUGH A TIPS COOPERATIVE PURCHASING CONTRACT FOR AN AMOUNT NOT TO EXCEED $150,000. Director of Community Services Chris Tribble presented Item 4A and answered questions from the Board. A motion was made to approve Item 4A, recommendation on the contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not to exceed $150,000. Motion: McMillan Second: Shafi Ayes: Shafi, McCaskill, Huffman and McMillan Approved: 4-0 Absent: Williamson, Berman, and Wasserman 4B. CANCELLATION OF THE JULY SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING. Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board. APPROVED A motion was made to approve Item 4B, cancellation of the July SPDC meeting. Motion: McMillan Second: Shafi Ayes: Shafi, McCaskill, Huffman and McMillan Approved: 4-0 Absent: Williamson, Berman, and Wasserman 5. DISCUSSION 5A. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 5B. SPDC ATTENDANCE REPORT There was no discussion on this item. 6. ADJOURNMENT Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 2 of 3 Meeting was adjourned by Vice President John Huffman at 5:09 p.m. MINUTES APPROVED ON THIS, THE 6T" DAY OF AUGUST, 2019. John Huffman, Vice President Southlake Parks Development Corporation ATTEST: Amy Shelley, City Secretary Southlake Parks Development Corporation Liaison Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 3 of 3 CITY OF . SOUTHLAKE MEMORANDUM July 31, 2019 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: Election of Officers for Southlake Parks Development Corporation Action Requested: Election of President, Vice President, and Secretary for Southlake Parks Development Corporation (SPDC). Background Information: The SPDC Bylaws address the process for election of officers for Southlake Parks Development Corporation. Annually, following the City Council appointments of new SPDC members, the Corporation shall select officers, including a President, Vice President and Secretary, to serve until the next annual election. Section 3.1(a) of the SPDC by-laws states: "... terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon expiration of the terms each officer shall have the right to be reappointed or reelected." The Treasurer position is held by the Chief Financial Officer of the City of Southlake and is not subject to annual election. City Council made appointments to SPDC at their recent meeting in June, As such, any sitting member of the current Corporation may be considered for the officer positions. The current members are: • Shahid Shafi • John Huffman (Current Vice President) • Shawn McCaskill • Chad Patton • Jonathan Young • Tamara A. McMillan ■ Frances Scharli City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-1 Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 2 of 4 The attached Bylaws provide a list of duties performed by each officer for your consideration. Financial Considerations: N/A Financial Impact: N/A Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: N/A Supporting Documents: Article 3, Bylaws of Southlake Parks Development Corporation. Staff Recommendation: SPDC election of officers City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 3 of 4 ARTICLE III OFFICERS Section 3.1 Titles and Terms of Office. (a) The officers of the Corporation shall be a president, a vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Initial officers, appointed or elected in January 1994, will serve through May 31, 1995. Thereafter, terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon the expiration of the terms each officer shall have the right to be reappointed or reelected. (b) All officers shall be subject to removal from office at any time by a vote of a majority of the City Council. (c) A vacancy in the office of any elected officer shall be filled by a vote of a majority of the directors. Section 3.2 Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The President shall preside over the meetings of the Corporation. Section 3.3 Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be conclusive evidence of the absence or inability to act of the president at the time such action was taken. Section 3.4 Treasurer. The Treasurer shall be the Chief Fiscal Officer of the Corporation, and shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. When necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes, and other obligations in or drawn upon such bank, banks or depositories as shall be designated by the Board consistent with these bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City of Southlake shall serve as the Treasurer of the Corporation. All check writing authority will follow all applicable City policies concerning authorizations, signatures and disbursements. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 4 of 4 Section 3.5 Secretary. The secretary shall keep the minutes of all meetings of the Board and books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments, except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. Section 3.6 Executive Director. The City Manager of the City of Southlake will serve as the Executive Director of the Corporation to provide administrative support services for the corporation, and perform duties as prescribed by Board and City Council. Section 3.7 The president, vice president, and the secretary shall be named from among the members of the Board. The treasurer shall be the Director of Finance for the City. Any assistant secretary may, at the option of the Board, be employees of the City. The legal counsel shall be the attorney for the City and he/she shall designate any other attorney needed by the Corporation. Section 3.8 Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for the actual expenses incurred in the performance of their official duties as officers. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-4 �CITY OF SOUTHLAKE MEMORANDUM August 1, 2019 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: Recommendation for approval of additional matching funds in the amount of $16,872.50 for the previously approved SPDC Matching Funds turf improvements project for Field 9 at Bicentennial Park (SPDC only) Action Requested: SPDC recommendation for approval of additional matching funds towards the turf improvements project for Field 9 at Bicentennial Park Background Information: In October 2018, a SPDC matching funds project with Dragon Youth Baseball (DYB) was approved in the amount $75,000 (half of total project cost) for installation of synthetic turf on the Field 9 infield at Bicentennial Park. The total cost for the proposed project was estimated to be $150,000. The estimate from the contractor was based on the current infield size that accommodates base settings of 65', 70' and 80' distances. These base setting distances are what the Parks Division understood was being requested from their discussions with DYB. However, the SPDC Matching Funds application form that was submitted by DYB requested 90' base settings, requiring a larger infield size. I did not share the application form with the Parks Division, and did not catch that the application form differed from the estimate from the contractor. The additional $33,745 is the cost to expand the scope to accommodate 90' base settings. DYB approved the additional matching funds for their half totaling $16,872.50 at their Board meeting on July 28, 2019. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 2 of 3 A copy of the SPDC Matching Funds application from DYB, showing the request for a 90' base distance, is included with the memo for your review. Financial Considerations: Funding for the project is available in the FY 2019 SPDC Matching Funds budget. The total anticipated project cost is estimated to be $183,745 to be split 50/50 ($91,872.50 each) between DYB and SPDC. If the additional SPDC Matching Funds are approved, an unencumbered balance of approximately $308,323 will remain in the matching funds budget. Strategic Link: The matching funds request is linked to the City's Strategy Map related to the focus areas of Quality Development and Partnerships and Volunteerism and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests, collaborate with select partners to implement service solutions, and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: Dragon Youth Baseball proposed to commit funds in the amount of $75,000 towards the proposed project. Parks & Recreation Board recommendation to approve (6-0) September 10, 2018 SPDC recommended $75,000 match October 2, 2018 City Council approved $75,000 match October 16, 2018 Dragon Youth Baseball authorized an additional $16,872.50 at their board meeting on July 28, 2019 SPDC to consider additional $16,872.50 match on August 6, 2019 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 3 of 3 City Council to consider additional $16,872.50 match on August 20, 2019 Legal Review: N/A Alternatives: N/A Supporting Documents: ■ SPDC Matching Funds Application from Dragon Youth Baseball Staff Recommendation: SPDC recommendation for approval of additional matching funds in the amount of $16,872.50 for the previously approved SPDC Matching Funds turf improvements project for Field 9 at Bicentennial Park. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Revised 03.08.12 PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION Project Name: Turf Infield Project Location: Bicentennial Park Field 9 Contact Person: Nick Smith Organization: Dragon Youth Baseball (formerly Southlake Baseball Association) Mailing Address: P.O. Box 92671 City: Southlake State: Tx ZIP: 76092 Phone: Cell: 817-675-0762 Fax: Additional Contact Person: Mike Odell Phone: (903) 335-0641 Project Description: Add baseball infield turf to BCP Field 9. Turf and necessary drainage, to cover from the fencing behind home plate, dugout to dugout reaching to the outer edge of the dirt infield or just beyond for a 90' baseball field dimension. Project Justification: We would like to offer open "skills night" practices to all players from 7U -18U at all ability levels. In order to ensure we are property training our players we need a consistent surface so players can trust they will get a "true hop" when the ball is hit to them. Turf ensures we can teach proper fundamentals as well as avoid weather related closures thus keeping a consistent schedule. Proposed Start Date: ASAP Proposed Completion Date: ASAP �rw� A �j equal to project cost less DYB match Projected Cost: `p t `��r�� �+�. 17�inds Requested: Check One: Standard Match 100% OR In -Kind Match %Match Proposed: $5,000 Does the individual/organization currently have its portion of the requested funds match? yes If not, when does the individual/organization anticipate having its portion of the match? `C 56 -3 1 CITY OF SOUTHLAKE MEMORANDUM August 1, 2019 To: Southlake Parks Development Corporation From: Chris Tribble, Director of Community Services Subject: Recommendation for approval of a revised contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not to exceed of $183,745 Action Requested: SPDC recommendation to City Council of a revised contract with Geo Surfaces, Inc., for the purchase and installation of synthetic turf on Field #9 in Bicentennial Park for an amount not to exceed $183,745 Background Information: In October 2018, a SPDC matching funds project with Dragon Youth Baseball (DYB) was approved in the amount $75,000 (half of total project cost) for installation of synthetic turf on the Field 9 infield at Bicentennial Park. The total cost for the proposed project was estimated to be $150,000. The estimate from the contractor was based on the current infield size that accommodates base settings of 65', 70' and 80' distances. These base setting distances are what the Parks Division understood was being requested from their discussions with DYB. However, the SPDC Matching Funds application form that was submitted by DYB requested 90' base settings, requiring a larger infield size. I did not share the application form with the Parks Division, and did not catch that the application form differed from the estimate from the contractor. The additional $33,745 is the cost to expand the scope to accommodate 90' base settings. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 2 of 3 DYB approved the additional matching funds for their half totaling $16,872.50 at their Board meeting on July 28, 2019. Geo Surfaces, Inc. submitted a revised cost estimate to the City to expand the scope of the project to include 90' base distances. The revised proposal is for an amount not to exceed $183,745, and will be distributed at the meeting. Geo Surfaces, Inc. is a TIPS contractor and meets the City and State bidding requirements by utilizing the TIPS cooperative purchasing group contract. A copy of the proposal is included with this memo. Financial Consideration: Funding for the project is available in the FY 2019 SPDC Matching Funds budget. The total anticipated project cost is estimated to be $183,745 to be split 50/50 ($91,872.50 each) between DYB and SPDC. If the additional SPDC Matching Funds are approved, an unencumbered balance of approximately $308,323 will remain in the matching funds budget. Strategic Link: Approval of the purchase and installation of synthetic turf for Field #9 is linked to the City's Strategy Map related to the focus area of Infrastructure and Quality Development and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC to consider August 6, 2019 City Council to consider August 20, 2019 Legal Review: N/A Alternatives: Alternatives may include: Approve as presented City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — August 6, 2019 Page 3 of 3 • Approve with modifications • Deny approval Supporting Documents: A copy of the revised proposal from Geo Surface, Inc. will be distributed at the meeting. Staff Recommendation: SPDC recommendation for approval of a revised contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf on Field #9 at Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not to exceed of $183,745 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF © SOUTHLAKE MEMORANDUM July 31, 2019 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: SPDC Recommendation on the proposed FY 2020 SPDC Operating Budget - PUBLIC HEARING Action Requested: SPDC recommendation for approval of proposed FY 2020 SPDC Operating Budget Background Information: The SPDC Operating fund accounts for revenues received through sales tax and interest earnings. The proposed Operating Budget includes operational and capital line item expenditures. Capital expenditures are permissible within the SPDC fund as authorized by Texas Revised Civil Statutes Article 5190.6, Section 4B. The highlights of the Proposed FY 2020 SPDC Operating Budget include the following: • Contract Services ($520,000) • Park Operations ($172,000) • Utilities — Water & Sewer ($220,000) • Utilities — Sewer ($3,000) • Utilities — Water Wells ($12,000) • Utilities — Electric ($200,000) • Capital Equipment ($42,000) • Annual Joint Use Improvements/Maintenance ($20,000) • Non -Capital Annual Park Improvements ($125,000) • STC Annual Court Resurfacing ($25,200) Staff will provide a presentation on the proposed SPDC Operating Budget at your upcoming meeting. Financial Considerations: The SPDC Operating Fund projects an ending fund balance of approximately $9,759,525 after accounting for revenues ($7,948,824), proposed expenditures ($1,571,364), and transfers to the SPDC Debt Service Fund ($2,818,269), City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Southlake Parks Development Corporation Meeting Date — August 6, 2019 @ 4:30 p.m. Page 2 of 2 General Fund indirect charge ($317,953) and Capital Projects Fund ($4,000,000). Strategic Link: This item is linked to the City's Strategy Map related to the focus areas of Quality Development, Infrastructure, and Performance Management and Service Delivery and meets the corporate objectives to Invest to Provide and Maintain High -Quality Public Assets, Provide Attractive and Unique Spaces for Enjoyment of Personal Interests, Achieve Best In -Class Status in all City Disciplines, and Provide High Quality Services through Sustainable Business Practices. Citizen Input/ Board Review: SPDC recommendation August 6, 2019 City Council consideration in September 2019 as part of the annual budget adoption process Legal Review: Not applicable Alternatives: Recommendation for approval as presented Recommendation for approval with input as desired Supporting Documents: SPDC Operating Fund Summary Staff Recommendation: SPDC recommendation for approval of proposed FY 2020 SPDC Operating Budget City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork REVENUES Sales Tax Rental Income Interest Total Revenues EXPENDITURES Personnel Operations Capital Total Expenditures Net Revenues Transfers Out Proceeds from C . Sale Total Other Sources (Uses) Beginning Fund Balance Ending Fund Balance SPDC - OPERATING FUND Parks/Recreation 2020 Proposed and 2019 Revised Budget 11 11 AM 071]0119 2018 Actual 2019 Adopted 2019 Amended $ Increase/ (Decrease) Adopted % Increase/ -Decrease 2020 Proposed $ Increase/ (Decrease) Adopted % Increase/ -Decrease $7,705,009 $7,854,000 $7,650,000 ($204,000) -2.6% $7,650,000 ($204,000) -2.6% 153.824 153,816 153,824 8 0.0% 153,824 8 00% 164433 4500 14500 10000 222.2% 14500 10000 222.2% $8,023,266 $8,052,816 $7,948,824 ($103,992) 1.3% $7,948,824 ($103,992) -1.3% $114,575 $241,279 $241,279 $0 0.0% $230,194 ($11,095) -4.6% $1,167,540 $1,261,780 $1,236,780 (25,000) -2.0% $1,273,980 12,200 1.0% $57,348$105,000$105,000 0_ 00%$67,200(37,800) -36.0% $1,339,463 $1,608,059 $1,583,059 ($25,000) -1.6% $1,571,364 ($36,695) -2.3% $6.683.803 (6,397.486) $6.444.757 (4,525,313) S11-365.765 (6,397,486) 1$78.9921 $1,872,173 S6.377J60 (7,136,222) 1567.2971 2,610,909 0 156.397.4861 0 fS4,625.3131 0 116-397-4861 0 117-136.2221 $10,263,691 $10.550.008 $10,550,008 $12.469.452 $10,550,008 510.618287 $10,518,287 S9.7S9.525 0 0 0 0$ 0 0 0$ 0 0$ 0 0 ❑ a e 0 H N N N O O O O OO O O O O O O O O O N N O N O O O O O O O O O O O O O O O O O O O O O O O 0 000000m0d0m r m r .t m m Ln N ry m N N N N N N N N N N N N O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O N O O N N N N N N N N N N N N N O ❑ N N N O O O O O O O O O O O O O O O N C N N N N N N N N N N N N N O 0 - 0 v N ... .. O o 0 0 0 0 0 0 0 0 0 0 0 0 0 N O O N N N N N N N N N N N N N O O O V N m o O o 0 0 0 00 0 0 0 0 0 0 N O N O N N N N N N N N N N N M O O 00O O O O O • m N n � N N N v m 9 m v v v � v o v 4 a o o h E E c H 'v 3 y v E n a w o E❑ o a n '° >° � o ❑ v E v n a y m m a O L Lw d Z Z Z h O N N^ 41 U m O m O Z m A O Y K U Y H O N m O n W O u U U U U U u u U U U u U U u U u U u U U u U ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ vl V1 V1 v1 V1 N N v1 VI vl ✓1 vl vl VI VI SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT 2019 Collected Budget Balance Budget to Date Balance Percent $ 7,854,000 $ 5,116.055 ($2.737.945) -34.86% MONTH FISCAL YEAR 2017 %Inc -Dec FISCAL YEAR 2018 %Inc -Dec FISCAL YEAR 2019 %Inc -Dec October $610,557 3.62% $618,528 4.97% $638,533 3.23% November $738,506 26.42% $648,255 10.97% $580,979 -10.38% December $793,055 -1.84% $888,801 10.01% $821,889 -7.53% January $575,286 15.90% $578,426 16.54% $524,740 -9.28% February (1) $435,021 -14.63% $537,657 5.52% $557,501 3.69% March $675,830 0.25% $637,342 -5.46% $673,314 5.64% April $609,187 10.62% $558,526 1.42% $659,219 18.03% May $603,949 0.94% $694,827 16.13% $659,880 -5.03% June $633,500 -8.30% $658,234 -4.71% $0 -100.00% July $588,732 5.36% $614,403 9.95% $0 -100.00% August $643,111 10.24% $644,617 10.50% $0 -100.00% September67$ 1,711 -0.50% 625392 -7.37% L0 -100.00% TOTAL $7,578,446 $ 657,000 $7,705,009 $ 657,000 $5,116,055 0.00% Three Year Revenue Comparison by Month $1,000,000 $800,000 $600,000 $400,000 5200,000 So O� 0 -rYF laa aia� IN FISCAL YEAR 2017 • FISCAL YEAR 2018 . ncrei uvea mia reamaryzuv monm y conecuon Inmuaes an aunt payment aalustment tor the penoa Actual Budget Actual Estimated (budget -est.) °7° 2018 2019 2019 et'a�� �F jai '�c ,ori Pj4a4 ��e �Q reamaryzuv monm y conecuon Inmuaes an aunt payment aalustment tor the penoa Actual Budget Actual Estimated (budget -est.) °7° 2018 2019 2019 2019 Difference Change MONTH October $618,528 $ 630,000 $638,533 $ 638,533 $ 8,533 1.35% November $648,255 $ 660,000 $580,979 $ 580,979 $ (79,021) -11.97% December $888,801 $ 906,000 $821,889 $ 821,889 $ (84,111) -9.28% January $578,426 $ 590,000 $524,740 $ 524,740 $ (65,260) -11.06% February $537,657 $ 548,000 $557,501 $ 557,501 $ 9,501 1.73% March $637,342 $ 650,000 $673,314 $ 673,314 $ 23,314 3.59% April $558,526 $ 570,000 $659,219 $ 659,219 $ 89,219 15.65% May $694,827 $ 708,000 $659,880 $ 659,880 $ (48,120) -6.80% June $658,234 $ 671,000 $0 $ 671,000 $ - 0.00% July $614,403 $ 626,000 $0 $ 626,000 $ - 0.00% August $644,617 $ 657,000 $0 $ 657,000 $ - 0.00% September628 5.392 $ 638,000 L0 $ 638,000 $ 0.00% TOTAL $ 7,705,009 $ 7,854,000 $ 5,116,055 $ 7,708,055 $ (145,945) -1.86% reamaryzuv monm y conecuon Inmuaes an aunt payment aalustment tor the penoa