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2019-08-06 Joint SPDC and PB packetCITY OF
. SOUTHLAKE
MEMORANDUM
July 31, 2019
TO: Southlake Parks Development Corporation
Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Joint Southlake Parks Development
Corporation and Parks & Recreation Board Meeting — Tuesday, August 6
2019 at 4:30p.m.
Agenda Item No. 2A. Consent: SPDC Approval of the minutes from the June 4, 2019
SPDC meeting — Please make any corrections to the minutes part of the motion for
consideration.
Agenda Item No. 3. Public Forum - Public Forum is the public's opportunity to address
SPDC about non -agenda items. During Public Forum, SPDC will not discuss or take
action on any item brought up at this time.
Agenda Item No. 4A. Consider: SPDC Election of Officers — The purpose of this item
is for the SPDC to elect its officers for 2019-20.
4. Aaenda Item No. 4B. Consider: SPDC recommendation for approval of additional
matching funds in the amount of $16,872.50 for the previously approved SPDC
Matching Funds turf improvements project for Field 9 at Bicentennial Park — The
purpose of this item is to consider approval of additional funding towards a previously
approved SPDC Matching Funds project with Dragon Youth Baseball for turf
improvements on Field 9 at Bicentennial Park. Staff will present the item for
consideration by the SPDC at the meeting.
Aaenda Item No 4C. Consider: SPDC recommendation for approval of a revised
contract with Geo Surfaces, Inc. for the purchase and installation of synthetic turf on
Field #9 at Bicentennial Park throuah a TIPS Cooperative Purchasina Contract for an
amount not to exceed $183,745 — The purpose of this item is to consider approval of a
revised contract for the construction of synthetic turf on Field #9 at Bicentennial Park.
Agenda Item No. 4D. Consider: SPDC recommendation on proposed FY 2020 SPDC
Operating Budget — Public Hearing — Staff will present the proposed FY 2020 SPDC
Operating Budget. The proposed Operating Budget includes operational and capital
line item expenditures.
Agenda Item No 4E. Consider: SPDC and Park Board recommendation on proposed
FY 2020-2024 SPDC Capital Improvement Program and FY 2020 Capital Budget —
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Parks and Recreation Board
Meeting Date — August 6, 2019 at 4:30 pm
Page 2 of 2
Public Hearing — A copy of the Proposed FY 2020-2024 CIP is included within your
packet, and staff will provide a detailed presentation.
8. Agenda Item No. 5A. Discussion: SPDC Sales Tax Report — The Sales Tax report is
included in your packet. Chief Financial Officer Jackson is available if you have any
questions.
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817) 748-
8021.
CST
STAFF CONTACT INFORMATION:
Chris Tribble, Director of Community Services (817) 748-8021
Sharen Jackson, Chief Financial Officer, (817) 748-8042
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION AND
PARKS AND RECREATION BOARD JOINT MEETING
August 6, 2019
4:30 p.m.
LOCATION: Southlake Town Hall (3`d Floor Meeting Rooms)
1400 Main Street
Southlake, Texas 76092
REGULAR AGENDA:
1. Call to order
2. Consent
A. Approval of the minutes from the June 4, 2019 Southlake Parks
Development Corporation meeting
3. Public Forum
(This is the Public's opportunity to address SPDC about non -agenda items. During
Public Forum, SPDC will not discuss, consider or take action on any items presented.
SPDC respectfully ask anyone speaking during Public Forum to limit remarks to three
minutes or less.)
4. Consider
A. Election of Officers (SPDC only)
B. Recommendation for approval of additional matching funds in the amount
of $16,872.50 for the previously approved SPDC Matching Funds turf
improvements project for Field 9 at Bicentennial Park (SPDC only)
C. Recommendation for approval of a revised contract with Geo Surfaces,
Inc. for the purchase and installation of synthetic turf on Field #9 at
Bicentennial Park through at TIPS Cooperative Purchasing Contract for an
amount not to exceed $183,745.
D. Recommendation on the proposed FY 2020 SPDC Operating Budget
(SPDC only)
E. Recommendation on the proposed FY 2020 SPDC CIP and Capital
Budget (Park Board and SPDC action item)
5. Discussion
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation Meeting
August 62019
Page 2 of 2
A. Sales Tax Report
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, May 31, 2019, by 6:00 p.m. pursuant to Chapter
551 of the Texas Government Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable accommodations will be made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
JUNE 4, 2019
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake,
Texas
MEMBERS .PRESENT: Vice President John Huffman, and members, Shawn McCaskill,
Tamara McMillan and Shahid Shafi
ABSENT: President Randy Williamson, Secretary Sherry Berman, and Tina Wasserman
STAFF PRESENT: Chief Financial Officer Sharen Jackson, Director of Community Services
Chris Tribble, and City Secretary Amy Shelley
REGULAR AGENDA:
1. CALL TO ORDER
Vice President John Huffman called the meeting to order at 4:57 p.m.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE MARCH 5, 2019, SOUTHLAKE PARKS
DEVELOPMENT CORPORATION MEETING
Vice President John Huffman presented Item 2A, and there were no questions from the
board.
APPROVED
A motion was made to approve the minutes from the March 5, 2019, Southlake Parks
Development Corporation meeting.
Motion:
McMillan
Second:
Shafi
Ayes:
Shafi, McCaskill, Huffman and McMillan
Approved:
4-0
Absent:
Williamson, Berman, and Wasserman
3. PUBLIC FORUM
Vice President John Huffman opened the public forum. There being no one wishing to
speak, Vice President John Huffman closed the public forum.
4. CONSIDER
Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 1 of 3
4A. RECOMMENDATION ON CONTRACT WITH GEO SURFACES, INC. FOR THE
PURCHASE AND INSTALLATION OF SYNTHETIC TURF ON FIELD #9 AT
BICENTENNIAL PARK THROUGH A TIPS COOPERATIVE PURCHASING
CONTRACT FOR AN AMOUNT NOT TO EXCEED $150,000.
Director of Community Services Chris Tribble presented Item 4A and answered
questions from the Board.
A motion was made to approve Item 4A, recommendation on the contract with Geo
Surfaces, Inc., for the purchase and installation of synthetic turf on Field #9 at
Bicentennial Park through a TIPS Cooperative Purchasing Contract for an amount not
to exceed $150,000.
Motion:
McMillan
Second:
Shafi
Ayes:
Shafi, McCaskill, Huffman and McMillan
Approved:
4-0
Absent:
Williamson, Berman, and Wasserman
4B. CANCELLATION OF THE JULY SOUTHLAKE PARKS DEVELOPMENT
CORPORATION MEETING.
Director of Community Services Chris Tribble presented Item 4B and answered
questions from the Board.
APPROVED
A motion was made to approve Item 4B, cancellation of the July SPDC meeting.
Motion:
McMillan
Second:
Shafi
Ayes:
Shafi, McCaskill, Huffman and McMillan
Approved:
4-0
Absent:
Williamson, Berman, and Wasserman
5. DISCUSSION
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report,
and no action was required.
5B. SPDC ATTENDANCE REPORT
There was no discussion on this item.
6. ADJOURNMENT
Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 2 of 3
Meeting was adjourned by Vice President John Huffman at 5:09 p.m.
MINUTES APPROVED ON THIS, THE 6T" DAY OF AUGUST, 2019.
John Huffman, Vice President
Southlake Parks Development Corporation
ATTEST:
Amy Shelley, City Secretary
Southlake Parks Development Corporation Liaison
Southlake Parks Development Corporation Meeting Minutes — June 4, 2019 Page 3 of 3
CITY OF
. SOUTHLAKE
MEMORANDUM
July 31, 2019
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Election of Officers for Southlake Parks Development Corporation
Action Requested: Election of President, Vice President, and Secretary for
Southlake Parks Development Corporation (SPDC).
Background
Information: The SPDC Bylaws address the process for election of
officers for Southlake Parks Development Corporation.
Annually, following the City Council appointments of new
SPDC members, the Corporation shall select officers,
including a President, Vice President and Secretary, to serve
until the next annual election.
Section 3.1(a) of the SPDC by-laws states: "... terms of
office shall be one (1) year with the term of office expiring on
May 31 of each year. Upon expiration of the terms each
officer shall have the right to be reappointed or reelected."
The Treasurer position is held by the Chief Financial Officer
of the City of Southlake and is not subject to annual election.
City Council made appointments to SPDC at their recent
meeting in June, As such, any sitting member of the current
Corporation may be considered for the officer positions. The
current members are:
• Shahid Shafi
• John Huffman (Current Vice President)
• Shawn McCaskill
• Chad Patton
• Jonathan Young
• Tamara A. McMillan
■ Frances Scharli
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-1
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 2 of 4
The attached Bylaws provide a list of duties performed by
each officer for your consideration.
Financial
Considerations: N/A
Financial Impact: N/A
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: N/A
Supporting
Documents: Article 3, Bylaws of Southlake Parks Development
Corporation.
Staff Recommendation: SPDC election of officers
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-2
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 3 of 4
ARTICLE III
OFFICERS
Section 3.1 Titles and Terms of Office.
(a) The officers of the Corporation shall be a president, a vice president, a secretary and
a treasurer, and such other officers as the Board may from time to time elect or appoint. Initial
officers, appointed or elected in January 1994, will serve through May 31, 1995. Thereafter, terms
of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon the
expiration of the terms each officer shall have the right to be reappointed or reelected.
(b) All officers shall be subject to removal from office at any time by a vote of a
majority of the City Council.
(c) A vacancy in the office of any elected officer shall be filled by a vote of a majority
of the directors.
Section 3.2 Powers and Duties of the President. The president shall be the chief
operating executive officer of the Corporation, and subject to the authority of the Board, the
president shall be in general charge of the properties and affairs of the Corporation, and execute all
contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other
instruments in the name of the Corporation. The President shall preside over the meetings of the
Corporation.
Section 3.3 Vice President. The vice president shall have such powers and duties as
may be prescribed by the Board and shall exercise the powers of the president during that officer's
absence or inability to act, in their respective order. Any action taken by the vice president in the
performance of the duties of the president shall be conclusive evidence of the absence or inability to
act of the president at the time such action was taken.
Section 3.4 Treasurer. The Treasurer shall be the Chief Fiscal Officer of the
Corporation, and shall have the responsibility to see to the handling, custody, and security of all
funds and securities of the Corporation in accordance with these bylaws. When necessary or proper,
the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks,
notes, and other obligations in or drawn upon such bank, banks or depositories as shall be
designated by the Board consistent with these bylaws. The treasurer shall see to the entry in the
books of the Corporation full and accurate accounts of all monies received and paid out on account
of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the
faithful discharge of his/her duties in such form and amount as the Board or the City Council may
require. The Director of Finance of the City of Southlake shall serve as the Treasurer of the
Corporation. All check writing authority will follow all applicable City policies concerning
authorizations, signatures and disbursements.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-3
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 4 of 4
Section 3.5 Secretary. The secretary shall keep the minutes of all meetings of the
Board and books provided for that purpose, shall give and serve all notices, may sign with the
president in the name of the Corporation, and/or attest the signature thereto, all contracts,
conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the
Corporation, shall have charge of the corporate books, records, documents and instruments, except
the books of account and financial records and securities, and such other books and papers as the
Board may direct, all of which shall at all reasonable times be open to public inspection upon
application at the office of the Corporation during business hours, and shall in general perform all
duties incident to the office of secretary subject to the control of the Board.
Section 3.6 Executive Director. The City Manager of the City of Southlake will serve
as the Executive Director of the Corporation to provide administrative support services for the
corporation, and perform duties as prescribed by Board and City Council.
Section 3.7 The president, vice president, and the secretary shall be named from among
the members of the Board. The treasurer shall be the Director of Finance for the City. Any
assistant secretary may, at the option of the Board, be employees of the City. The legal counsel
shall be the attorney for the City and he/she shall designate any other attorney needed by the
Corporation.
Section 3.8 Compensation. Officers who are members of the Board shall not receive
any salary or compensation for their services, except that they shall be reimbursed for the actual
expenses incurred in the performance of their official duties as officers.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-4
�CITY OF
SOUTHLAKE MEMORANDUM
August 1, 2019
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Recommendation for approval of additional matching funds in
the amount of $16,872.50 for the previously approved SPDC
Matching Funds turf improvements project for Field 9 at
Bicentennial Park (SPDC only)
Action Requested: SPDC recommendation for approval of additional matching
funds towards the turf improvements project for Field 9 at
Bicentennial Park
Background
Information: In October 2018, a SPDC matching funds project with
Dragon Youth Baseball (DYB) was approved in the amount
$75,000 (half of total project cost) for installation of synthetic
turf on the Field 9 infield at Bicentennial Park. The total cost
for the proposed project was estimated to be $150,000.
The estimate from the contractor was based on the current
infield size that accommodates base settings of 65', 70' and
80' distances. These base setting distances are what the
Parks Division understood was being requested from their
discussions with DYB.
However, the SPDC Matching Funds application form that
was submitted by DYB requested 90' base settings,
requiring a larger infield size.
I did not share the application form with the Parks Division,
and did not catch that the application form differed from the
estimate from the contractor.
The additional $33,745 is the cost to expand the scope to
accommodate 90' base settings.
DYB approved the additional matching funds for their half
totaling $16,872.50 at their Board meeting on July 28, 2019.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 2 of 3
A copy of the SPDC Matching Funds application from DYB,
showing the request for a 90' base distance, is included with
the memo for your review.
Financial
Considerations: Funding for the project is available in the FY 2019 SPDC
Matching Funds budget.
The total anticipated project cost is estimated to be $183,745
to be split 50/50 ($91,872.50 each) between DYB and
SPDC.
If the additional SPDC Matching Funds are approved, an
unencumbered balance of approximately $308,323 will
remain in the matching funds budget.
Strategic Link: The matching funds request is linked to the City's Strategy
Map related to the focus areas of Quality Development and
Partnerships and Volunteerism and meets the corporate
objectives to provide attractive and unique spaces for
enjoyment of personal interests, collaborate with select
partners to implement service solutions, and invest to
provide and maintain high quality public assets.
Citizen Input/
Board Review: Dragon Youth Baseball proposed to commit funds in the
amount of $75,000 towards the proposed project.
Parks & Recreation Board recommendation to approve (6-0)
September 10, 2018
SPDC recommended $75,000 match October 2, 2018
City Council approved $75,000 match October 16, 2018
Dragon Youth Baseball authorized an additional $16,872.50
at their board meeting on July 28, 2019
SPDC to consider additional $16,872.50 match on August 6,
2019
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 3 of 3
City Council to consider additional $16,872.50 match on
August 20, 2019
Legal Review: N/A
Alternatives: N/A
Supporting
Documents:
■ SPDC Matching Funds Application from Dragon Youth
Baseball
Staff
Recommendation: SPDC recommendation for approval of additional matching
funds in the amount of $16,872.50 for the previously
approved SPDC Matching Funds turf improvements project
for Field 9 at Bicentennial Park.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Revised 03.08.12
PROPOSED SPDC MATCHING FUNDS PROJECT APPLICATION
Project Name: Turf Infield
Project Location: Bicentennial Park Field 9
Contact Person: Nick Smith
Organization: Dragon Youth Baseball (formerly Southlake Baseball Association)
Mailing Address: P.O. Box 92671
City: Southlake State: Tx ZIP: 76092
Phone: Cell:817-675-0762 Fax:
Additional Contact Person: Mike Odell Phone: (903) 335-0641
Project Description: Add baseball infield turf to BCP Field 9.
Turf and necessary drainage, to cover from the fencing behind home plate,
dugout to dugout reaching to the outer edge of the dirt infield or just beyond
for a 90' baseball field dimension.
Project Justification: We would like to offer open "skills night" practices to all players
from 7U-18U at all ability levels. In order to ensure we are property training our players
we need a consistent surface so players can trust they will get a "true hop"
when the ball is hit to them. Turf ensures we can teach proper fundamentals
as well as avoid weather related closures thus keeping a consistent schedule.
Proposed Start Date: ASAP Proposed Completion Date: ASAP
�rw� A �j equal to project cost less DYB match
Projected Cost: `p t `��r�� �+�. 17�inds Requested:
Check One: Standard Match 100% OR In -Kind Match %Match Proposed: $75,000
Does the individual/organization currently have its portion of the requested funds match? yes
If not, when does the individual/organization anticipate having its portion of the match?
`C
56 - 3 1
CITY OF
SOUTHLAKE
MEMORANDUM
August 1, 2019
To: Southlake Parks Development Corporation
From: Chris Tribble, Director of Community Services
Subject: Recommendation for approval of a revised contract with
Geo Surfaces, Inc. for the purchase and installation of
synthetic turf on Field #9 at Bicentennial Park through a
TIPS Cooperative Purchasing Contract for an amount not
to exceed of $183,745
Action
Requested: SPDC recommendation to City Council of a revised contract
with Geo Surfaces, Inc., for the purchase and installation of
synthetic turf on Field #9 in Bicentennial Park for an amount
not to exceed $183,745
Background
Information: In October 2018, a SPDC matching funds project with Dragon
Youth Baseball (DYB) was approved in the amount $75,000
(half of total project cost) for installation of synthetic turf on the
Field 9 infield at Bicentennial Park. The total cost for the
proposed project was estimated to be $150,000.
The estimate from the contractor was based on the current
infield size that accommodates base settings of 65', 70' and
80' distances. These base setting distances are what the
Parks Division understood was being requested from their
discussions with DYB.
However, the SPDC Matching Funds application form that was
submitted by DYB requested 90' base settings, requiring a
larger infield size.
I did not share the application form with the Parks Division,
and did not catch that the application form differed from the
estimate from the contractor.
The additional $33,745 is the cost to expand the scope to
accommodate 90' base settings.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 2 of 3
DYB approved the additional matching funds for their half
totaling $16,872.50 at their Board meeting on July 28, 2019.
Geo Surfaces, Inc. submitted a revised cost estimate to the
City to expand the scope of the project to include 90' base
distances. The revised proposal is for an amount not to
exceed $183,745, and will be distributed at the meeting.
Geo Surfaces, Inc. is a TIPS contractor and meets the City
and State bidding requirements by utilizing the TIPS
cooperative purchasing group contract.
A copy of the proposal is included with this memo.
Financial
Consideration: Funding for the project is available in the FY 2019 SPDC
Matching Funds budget.
The total anticipated project cost is estimated to be $183,745
to be split 50/50 ($91,872.50 each) between DYB and SPDC.
If the additional SPDC Matching Funds are approved, an
unencumbered balance of approximately $308,323 will remain
in the matching funds budget.
Strategic Link: Approval of the purchase and installation of synthetic turf for
Field #9 is linked to the City's Strategy Map related to the
focus area of Infrastructure and Quality Development and
meets the corporate objectives to provide attractive and
unique spaces for enjoyment of personal interests and invest
to provide and maintain high quality public assets.
Citizen Input/
Board Review: SPDC to consider August 6, 2019
City Council to consider August 20, 2019
Legal Review: N/A
Alternatives: Alternatives may include:
Approve as presented
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — August 6, 2019
Page 3 of 3
• Approve with modifications
• Deny approval
Supporting
Documents: A copy of the revised proposal from Geo Surface, Inc. will be
distributed at the meeting.
Staff
Recommendation: SPDC recommendation for approval of a revised contract with
Geo Surfaces, Inc. for the purchase and installation of
synthetic turf on Field #9 at Bicentennial Park through a TIPS
Cooperative Purchasing Contract for an amount not to exceed
of $183,745
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
© SOUTHLAKE
MEMORANDUM
July 31, 2019
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: SPDC Recommendation on the proposed FY 2020 SPDC
Operating Budget - PUBLIC HEARING
Action Requested: SPDC recommendation for approval of proposed FY 2020
SPDC Operating Budget
Background
Information: The SPDC Operating fund accounts for revenues received
through sales tax and interest earnings. The proposed
Operating Budget includes operational and capital line item
expenditures. Capital expenditures are permissible within the
SPDC fund as authorized by Texas Revised Civil Statutes
Article 5190.6, Section 4B.
The highlights of the Proposed FY 2020 SPDC Operating
Budget include the following:
• Contract Services ($520,000)
• Park Operations ($172,000)
• Utilities — Water & Sewer ($220,000)
• Utilities — Sewer ($3,000)
• Utilities — Water Wells ($12,000)
• Utilities — Electric ($200,000)
• Capital Equipment ($42,000)
• Annual Joint Use Improvements/Maintenance ($20,000)
• Non -Capital Annual Park Improvements ($125,000)
• STC Annual Court Resurfacing ($25,200)
Staff will provide a presentation on the proposed SPDC
Operating Budget at your upcoming meeting.
Financial
Considerations: The SPDC Operating Fund projects an ending fund balance of
approximately $9,759,525 after accounting for
revenues ($7,948,824), proposed expenditures ($1,571,364),
and transfers to the SPDC Debt Service Fund ($2,818,269),
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation
Meeting Date — August 6, 2019 @ 4:30 p.m.
Page 2 of 2
General Fund indirect charge ($317,953) and Capital Projects
Fund ($4,000,000).
Strategic Link: This item is linked to the City's Strategy Map related to the focus
areas of Quality Development, Infrastructure, and Performance
Management and Service Delivery and meets the corporate
objectives to Invest to Provide and Maintain High -Quality Public
Assets, Provide Attractive and Unique Spaces for Enjoyment of
Personal Interests, Achieve Best In -Class Status in all City
Disciplines, and Provide High Quality Services through
Sustainable Business Practices.
Citizen Input/
Board Review: SPDC recommendation August 6, 2019
City Council consideration in September 2019 as part of the
annual budget adoption process
Legal Review: Not applicable
Alternatives: Recommendation for approval as presented
Recommendation for approval with input as desired
Supporting
Documents: SPDC Operating Fund Summary
Staff
Recommendation: SPDC recommendation for approval of proposed FY 2020
SPDC Operating Budget
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
REVENUES
Sales Tax
Rental Income
Interest
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers Out
Proceeds from C.O. Sale
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
SPDC - OPERATING FUND
Parks/Recreation
2020 Proposed and 2019 Revised Budget
11 11 AM
WI]0119
2018
Actual
2019
Adopted
2019
Amended
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2020
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$7,705,009
$7,854,000
$7,650,000
($204,000)
-2S%
$7,650,000
($204,000)
-2.6%
153,824
153,816
153.824
8
0.0%
153,824
8
00%
164 433
45�00
145�00
10�000
222.2 %
145�00
10�000
222.2 %
$8,023,266
$8,052,816
$7,948,824
($103,992)
1.3%
$7,948,824
($103,992)
.1.3%
$114,575
$241.279
$241,279
$0
0.0%
$230.194
($11,095)
-4.6%
$1,167,540
$1,261.780
$1,236,780
(25,000)
-2.0%
$1.273,980
12.200
1.0%
57348
10$ 5,000
10E 5,000
0_
0.0%
6$ 7,200
(37,800)
-36.0%
$1,339,463
$1,608.059
$1,583,059
($25,000)
-1.6%
$1,571,364
($36,695)
-2.3%
$6,683,803
(6,397,486)
$6,444,757
(4,525,313)
S11-365.765
(6,397.486)
($78.9921
$1,872,173
S6.377J60
(7,136,222)
IS67.2971
2,610,909
0
($6.397.4861
0
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SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
2019 Collected Budget Balance
Budget to Date Balance Percent
$ 7,854,000 $ 5,116,055 ($2.737.945)-34,86%
MONTH
FISCAL
YEAR
2O17
%Inc
-Dec
FISCAL
YEAR
2018
%Inc
-Dec
FISCAL
YEAR
2019
%Inc
-Dec
October
$610,557
3.62%
$618,528
4.97%
$638,533
3.23%
November
$738,506
26.42%
$648,255
10.97%
$580,979
-10.38%
December
$793,055
-1.84%
$888,801
10.01%
$821,889
-7,53%
January
$575,286
15.90%
$578,426
16.54%
$524,740
-9.28%
February (1)
$435,021
-14.63%
$637,657
5.52%
$557,501
3.69%
March
$676,830
0.25%
$637,342
-5,46%
$673,314
5.64%
April
$609,187
10.62%
$558,526
1.42%
$659,219
18.03%
May
$603,949
0.94%
$694,827
16.13%
$659,880
-5.03%
June
$633,500
-8.30%
$658,234
-4.71%
$0
-100.00%
July
$588,732
5.36%
$614,403
9,95%
$0
-100.00%
August
$643,111
10.24%
$644,617
10.50%
$0
-100.00%
September
67$ 1,711
-0.50%
625392
-7.37%
L0
-100,00%
TOTAL
$7,578,446
$7,705,009
$5,116,055
Three Year Revenue Comparison
by Month
51,000,000
$800,000
$60o"
$40o"
S200,000
So
,°e1 ,°F
e1 ,°c1 aA �\
O� °'� -rYlaa
IN FISCAL YEAR 2017
• FISCAL YEAR 2019
. ncrei vvea mi°
�Q
Actual
Budget
Actual
Estimated
(budget-est.)
°7°
2018
2019
2019
2019
Difference
Change
MONTH
October
$618,528
$ 630,000
$638,533
$ 638,533
$ 8,533
1.35%
November
$648,255
$ 660,000
$580,979
$ 580,979
$ (79,021)
-11.97%
December
$888,801
$ 906,000
$821,889
$ 821,889
$ (84,111)
-9.28%
January
$578,426
$ 690,000
$524,740
$ 524,740
$ (65,260)
-11.06%
February
$537,657
$ 548,000
$557,501
$ 557,501
$ 9,501
1.73%
March
$637,342
$ 650,000
$673,314
$ 673,314
$ 23,314
3.59%
April
$558,526
$ 570,000
$659,219
$ 659,219
$ 89,219
15.65%
May
$694,827
$ 708,000
$659,880
$ 659,880
$ (48,120)
-6.80%
June
$658,234
$ 671,000
$0
$ 671,000
$ -
0.00%
July
$614,403
$ 626,000
$0
$ 626,000
$ -
0.00%
August
$644,617
$ 657,000
$0
$ 657,000
$ -
0.00%
September
62$5,392
$ 638,000
L0
$ 638,000
$
0.00%
TOTAL
$ 7,705,009
$ 7,854,000
$ 5,116,055
$ 7,708,055
$ (145,945)
-1.86%
reamaryzuv monm y conecuon Inmuaes an aunt payment aalustment tor the penoa