2019-04-29 CEC Minutes CITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: April 29th, 2019
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman, Chair
Place 2 — Sandra Harrison
Place 3 —Vikram Jangam
Place 6 — Rashmi Singh
COMMITTEE MEMBERS NOT PRESENT:
Place 4 — Ben Siebach, Vice Chair
Place 5 — David Alexander, Secretary
Place 7 —Vacant
STAFF PRESENT:
Lauren E. LaNeave, Assistant to the City Manager
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:04 by Sherry Berman, Chair.
2. Approve February 4, 2019 CEC meeting minutes. Sandy made a motion to
approve the minutes as written. Rashmi provided a second. Approved (4-0).
Meeting Minutes: Community Engagement Committee Meeting—April 29th, 2019
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3. Discuss and Recap Recent Candidate Forums. The Committee discussed the
recently held Carroll ISD Board of Trustees Candidate Forum (April 9, 2019) and
the Southlake SPIN City Council Candidate Forum (April 15, 2019). Regarding
the City Council Candidate Forum, the committee felt positive about the event
and that the time allotted was sufficient. The Committee felt the event would be
improved by having the moderator repeat the questions back to the candidates.
The Committee asked whether there would be a way to collect questions ahead
of time for interested residents that could not be in attendance. The CEC felt the
moderator did a great job, and that moving forward this event should always try
to get a professional moderator, as this makes the event more professional and
keeps it neutral. Regarding the Carroll ISD Board of Trustees Forum, the Vikram
suggested that the CEC should be doing the forum, rather than the Chamber of
Commerce. The Committee also suggested setting dates earlier so that
candidates know what is coming before they file.
4. Discuss SPIN Surveys. The Committee inquired about seeing if there is a way
to get feedback outside of the SPIN meeting. The Committee talked about
possibly sending the developer the questions before the SPIN meeting. The CEC
mentioned regarding the Corridor Planning Committee that it would lead to more
transparency if there were citizens on the Committee. The Committee thought
about adding a potential question to the survey about whether someone would
participate remotely, via the internet or two-way video. The Committee discussed
sending out the meeting details for SPIN in advance of the meeting. The
Committee suggested having clips of SPIN, or possible Facebook posts
promoting or highlighting things that happened during the month. The Committee
directed staff to remove question 4 from the SPIN resident survey.
5. Nominate Community Engagement Committee Officers. The Committee
discussed the nomination of officers for the next CEC term. The Committee will
nominate and elect officers at the next CEC meeting in June.
6. Staff Reports:
a. Social Media Update. Not discussed.
b. Development update. The Committee asked about the timeline for the
construction of the roundabout at N. White Chapel Blvd. and Highland St.
7. Discuss community interest topics. Not discussed.
Meeting Minutes: Community Engagement Committee Meeting—April 29t', 2019
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8. Discuss future agenda items. The Committee discussed highlighting City
accomplishments in a "you said, we did" communication format that the CEC
could share. Examples of communication topics might include items such as
sidewalks and traffic. There was discussion about holding a comprehensive plan
forum.
9. Adjournment. Sherry closed the meeting at 7:32 PM.
ATTEST:
David Alexander, Secretary
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Meeting Minutes: Community Engagement Committee Meeting—April 29th, 2019
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