Item 4B
M E M O R A N D U M
June 18, 2019
To: Shana Yelverton, City Manager
From: Amy Shelley, City Secretary
Subject: Cancel the July 2, 2019 and the July 16, 2019 City Council meetings.
Action
Requested: Cancel the July 2, 2019 and the July 16, 2019 City Council
meetings.
Background
Information: In December 2011, the City Secretary’s Office surveyed Council to
determine availability and Council was agreeable to having a
summer break in July. Consequently, since that date, the July
Council meetings have been canceled.
In preparation for the July 2019 break, the Planning and
Development Services Department has set the City’s development
submittal schedule accordingly, which has been communicated with
applicants.
Supporting
Documents: 2019 Submittal Schedule
Item 4B
Pre-Submittal/ DRC
Deadline
Staff DRC Meeting Review Comments Formal Submittal
Deadline
Planning & Zoning
Meeting
City Council Meeting
10/01/18 10/10/18 10/12/18 10/22/18 11/08/18 *
* * * * * 12/04/18
* * * * * *
* * * * * *
11/26/18 12/05/18 12/07/18 12/17/18 01/03/19 01/15/19
12/10/18 12/19/18 12/21/18 12/31/18 01/17/19 02/05/19
12/31/18 01/09/19 01/11/19 01/22/19 02/07/19 02/19/19
01/14/19 01/23/19 01/25/19 02/04/19 02/21/19 03/05/19
01/28/19 02/06/19 02/08/19 02/18/19 03/07/19 03/19/19
02/11/19 02/20/19 02/22/19 03/04/19 03/21/19 04/02/19
02/25/19 03/06/19 03/08/19 03/18/19 04/04/19 04/16/19
03/11/19 03/20/19 03/22/19 04/01/19 04/18/19 05/07/19
04/01/19 04/10/19 04/12/19 04/22/19 05/09/19 05/21/19
04/15/19 04/24/19 04/26/19 05/06/19 05/23/19 06/04/19
04/29/19 05/08/19 05/10/19 05/20/19 06/06/19 06/18/19
* * * ***
* * * ***
* * *** 08/06/19
07/01/19 07/10/19 07/12/19 07/22/19 08/08/19 08/20/19
07/15/19 07/24/19 07/26/19 08/05/19 08/22/19 09/03/19
07/29/19 08/07/19 08/09/19 08/19/19 09/05/19 09/17/19
08/12/19 08/21/19 08/23/19 09/03/19 09/19/19 10/01/19
08/26/19 09/04/19 09/06/19 09/16/19 10/03/19 10/15/19
09/09/19 09/18/19 09/20/19 09/30/19 10/17/19 11/05/19
09/30/19 10/09/19 10/11/19 10/21/19 11/07/19 11/19/19
10/14/19 10/23/19 10/25/19 11/04/19 11/21/19 12/03/19
* * * ***
* * * ** 01/07/20
12/02/19 12/11/19 12/13/19 12/23/19 01/09/20 01/21/20
12/16/19 12/26/19 12/27/19 01/06/20 01/23/20 02/04/20
12/30/19 01/08/20 01/10/20 01/21/20 02/06/20 02/18/20
01/13/20 01/22/20 01/24/20 02/03/20 02/20/20 03/03/20
01/27/20 02/05/20 02/07/20 02/17/20 03/05/20 03/17/20
Each request being considered by the Planning & Zoning Commission and City Council must be represented by the Applicant,Owner or
other designee. All P&Z and City Council meetings will be held in the Council Chambers, City of Southlake Town Hall, 1400 Main Street. P&Z work
session typically begins at 5:30p.m. with the regular meeting typically beginning at 6:30 p.m., and the City Council work session begins at 5:30 p.m. with
the regular meeting beginning at 6:30 p.m., unless otherwise posted.
4) All variance requests must be addressed in writing and submitted with the formal submittal. Although a complete formal
submittal is received by the deadline, the case may be moved to a later meeting date. Development cases will be placed on the
appropriate Planning & Zoning Commission and City Council agendas in accordance with the limitations of Resolution No. 97-22.
5) If no revisions are needed per the Planning & Zoning Commission, the case will be placed on the City Council agenda in
accordance with the column for City Council meetings. If revisions are needed, resubmittals may be required in accordance with
the submittal dates in the Pre-submittal column. Although a complete resubmittal is received by the deadline, the case may be
moved to a later DRC meeting date in accordance with the current submittal policies.
1) SPIN (Southlake Program for the Involvement of Neighborhoods) is an informal, voluntary forum available for applicants to
communicate with the residents surrounding the property where they are proposing activity. Taking advantage of the SPIN
process is strongly recommended by P&Z and City Council . Please call 817-748-8195 or go to www.SouthlakeSPIN.org for
more information.
2) Although a complete pre-submittal is received by the deadline, the case may be moved to a later DRC meeting in accordance
with the current case management and submittal policies. Pre-submittals may be required to appear before the Park Board to
discuss park dedication issues. For further details, please contact the Community Services Department at 817-748-8184.
6) Rezoning requests require two City Council approvals.
2019 SUBMITTAL SCHEDULE
* Due to a conflict with Holiday or vacation schedules, all meeting and associated submittal dates have been deleted; **
Tuesday Submittal, City offices will be closed on Monday; ***Meeting to held held only if needed to address tabled items
from a previous meeting, no new items to be addressed.
Applications will not be accepted for the formal submittal and public hearing processes until the review letter for the case is in
compliance with city ordinances and codes and any variance/waiver requests have been documented in writing and fully justified.
Please note that for cases not receiving a clean review letter, the public hearing dates will be later than those directly in line with the
pre-submittal deadline.
ALL SUBMITTALS ARE DUE IN THE PLANNING DEPARTMENT BY 5:00 PM
3) If the pre-submittal needs revisions per DRC, resubmittals must be made in accordance with the pre-submittal/DRC submittal
dates. If review is clean, in accordance with current submittal policies, a formal submittal may be made on the next date in the
Formal Submittal column.