Item 4D - TDC2, LLC ProposalM E M O R A N D U M
June 4, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4D: Approve partnering with TDC2, LLC for the design,
engineering, and construction services to connect Carroll ISD fiber
to the City of Southlake fiber at Bicentennial Park, thus ensuring
network redundancy, in an amount not to exceed $96,846.
Action
Requested: The purpose of this item is to seek City Council approval in
partnering with TDC2, LLC for fiber optic cable connection
from Carroll ISD to Bicentennial Park in an amount not to
exceed $96,846.
Background
Information: On April 16, 2019, City Council approved updating the fiber
interlocal agreement with Carroll ISD to extend the City of
Southlake’s network area to The Marq. The Marq Southlake
contains over 100,000 sq. ft. of premier fitness, activity and
event space for Southlake residents, as well as customers
within the Dallas-Fort Worth Metroplex. As such, staff wants
to ensure network redundancy at this facility in the event that
the current fiber optic cables were to fail.
TDC2, LLC will provide the design, engineering, and
construction services connecting the City of Southlake fiber
optic cable to Carroll ISD fiber optic cable. This connection
will provide an estimated 4,200 feet of fiber optic cable,
eliminating the risk of a single point of failure and ensure
network redundancy.
Financial
Considerations: The 2019 fiscal year CEDC budget approved $118,000 for
fiber redundancy for The Marq Southlake within the
operating budget. CEDC Board approved funding at their
May 28th meeting.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B2 Collaborate with select partners to implement
service solutions
• B6 Optimize the use of technology
Honorable Mayor and City Council
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Citizen Input/
Board Review: Community Enhancement and Development Corporation
Board approve funding this expense.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the proposal would be:
1. Do not approve proposal and continue operating
as normal at The Marq Southlake, recognizing the
impact it will have to current customers and City
staff if the current fiber connection were to lose
service.
2. Direct staff to explore revisions to scope of work
and amend the agreement to reflect those
revisions.
Supporting
Documents: Proposal from TDC2, LLC, Interlocal Fiber Optic Network
Agreement, Supporting Map
Staff
Recommendation: Staff recommends approving item as proposed.
May 15, 2019
TDC2
634 N. Ballard Ave., Wylie, Texas 75098
To: Jerry Weitzel
Acting Deputy Director of Information Technology
City of Southlake
jweitzel@ci.southlake.tx.us
Office: 817-748-8166
Proposal No.: City of Southlake – OSP Fiber Construction
Durham Intermediate School to Bicentennial Park
Bldg.
(275 Shady Oaks Dr.)
Contractor: TDC2, LLC
634 N Ballard Ave
Wylie, TX 75098
Date: 5/15/2019
Scope of Work:
Provide Design, Engineering & Permitting Services
OSP Construction Services to connect the Durham Intermediate
School to the Bicentennial Park Building at 275 Shady Oaks Dr. This
proposal is inclusive of labor, equipment and material to provide and
place the following:
o 2 X 1.5” HDPE Duct via Directional Bore for a distance of 3,200
ft,
o Install 4,400 ft of 12-ct single mode fiber optic cable,
o A quantity of 4 24” X 36” X 24” Handholes,
o A quantity of 1 “D” size underground fiber optic splice
enclosure,
o A quantity of 2 fiber optic patch cables
o Splice & Test fibers for new build and for diverse route
Splice & Test pricing assumes all Splice & Test work
will be performed on the same day, if the schedule
requires separate days for diverse route Splice & Test,
the cost will increase in an amount equal to the listed
day rate in the Price Estimate Schedule Detail times
the number of separate days required.
Site of Work: Carroll ISD: City of Southlake
Compensation: Upon acceptance of this proposal, the City of Southlake shall make Compensation and
Payment for the work authorized in this proposal as per the following payment schedule:
100% is due, net 15 days after invoice.
The estimate for this project is $96,846.00. Invoicing will be based on actual units placed.
May 15, 2019
TDC2
634 N. Ballard Ave., Wylie, Texas 75098
When remitting payment please PAY TO THE ORDER OF:
TDC2, LLC
634 N. Ballard Ave.
Wylie, Texas 75098
BID UNIT PRICE ESTIMATE SCHEDULE DETAIL
By executing this proposal, you agree to the scope of work and payment terms and conditions identified
within this document.
________________________________ _____________________________
Jerry Weitzel Date
Acting Deputy Director of Information Technology
City of Southlake
jweitzel@ci.southlake.tx.us
Office: 817-748-8166
_____May 15, 2019_____________
Scott Mackinaw Date
VP, Engineering
TDC2, LLC
smackinaw@tdc2.com
469-999-7411
CATEGORY TASK QTY UNIT COST TOTAL
Engineering Design, engineer, permitting 3,200.00 FT 3.75$ 12,000.00$
Subtotal 12,000.00$
Directional bore 2 x 1.5 HDPE 3,200.00 FT 21.25$ 68,000.00$
Provide and place 1 x 24Fiber 4,400.00 FT 1.63$ 7,172.00$
Provide and place 4 - 24x36x24 Handholes 4.00 EA 1,425.00$ 5,700.00$
Provide and place Splice Case "D" enclosure 1.00 EA 980.00$ 980.00$
Provide and place patch cables 2.00 EA 97.00$ 194.00$
Necessary splicing and Testing - Day Rate 1.00 DAY 2,800.00$ 2,800.00$
Subtotal 84,846.00$
Overall Total 96,846.00$
OSP Construction
May 15, 2019
TDC2
634 N. Ballard Ave., Wylie, Texas 75098
INTERLOCAL.AGREEMENT FOR LLTIL ZATION OF A 3 PAIR OF FIBERS OF
CISD'S METRO AREA FIBER OPTIC NETWORK TO SUPPLY DATA&VOICE TO
JU CITY'S NEW DPS NORTH TRAMLNG FACEI.ITY.THE MARO AND THE
CITY'S NORTH PARK
STATE OF TEXAS §
COUNTY OF TARRANT §
This Agreement is made by and between the City of Southlake, a home rule municipality.
acting herein by and through its duly authorized Mayor, hereinafter referred to as the "City", and
the Carroll Independent School District,a special purpose unit of government organized and acting
under the laws of the State of Texas. acting herein by and through its duly authorized Board of
Trustees, hereinafter referred to as the "District".
W ITNESSETH
WHEREAS, the District held a May 2009 bond election resulting in Carroll independent
School District voter authorization to construct projects identified during a year-long study ofcapital
improvements, maintenance, security,extracurricular, technology and capacity needs;and
WHEREAS, the approved$1 14.1 million Proposition 1 package includes construction of
a redundant metro area fiber optic network loop servicing all CISD educational facilities; and
WHEREAS,the City of Southlake Strategy Map includes initiative B2. "Collaborate with
select partners to implement service solutions"; and
WHEREAS, both the City and the District have realized direct benefits from working
together,recognizing that school properties and facilities are intended primarily for school purposes
and that the educational needs of the children are the highest priority;and
WHEREAS, both the City and the District have determined that these projects serve an
important public purpose and desire to work cooperatively with one another to provide both data
and voice services to the Departments of Public Safety's North training facility. The
Marq/Bicentennial park and to North Park;and
WHEREAS, the City, through its duly authorized Mayor. acknowledges the benefits
achieved through its cooperation with the District on joint utilization projects and initiatives and
desires to recognize the value of such cooperation; and
WHEREAS, the City and the District now desire to enter into this Agreement to provide
for the terms and conditions governing the utilization of 3 pairs of the District's metro area fiber
optic network financed with the bonds approved in the May 2009 bond election ("the 2009 Bond
Program projects"), pursuant to the Interlocal Cooperation Act. Texas Government Code, Section
791.001 et seq.
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April 2019 (initials)CISD Atty Ll%-W
NOW,THEREFORE, for and in consideration of the mutual premises herein contained.
the mutual benefits flowing to both the City and the District and other good and valuable
consideration recited herein, the receipt and sufficiency of which is hereby acknowledged, the City
and the District do hereby contract.covenant, warrant and agree as follows:
SECTION 1: FEES
The District and the City hereby agree that there will be no fees payable to the District by
the City for the utilization of three (3) pair. six (6) individual strands. of the District's metro area
Fiber optic network. The City will be responsible for all fees. costs. and damages associated with
the connection between the City's fiber and the District's fiber.
-file City of Southlake will be responsible for 50%all maintenance costs associated with the
portion of the Carroll ISD Network that contains the six fibers utilized by the City. Maintenance
includes all costs(relocations.technical services. etc.)associated with the operation of the network
excluding locating. Locating will be the sole responsibility of Carroll ISD,
SECTION 2. TERM
The term of this Agreement shall be ten (10)years from the date execution of the last party
to sign this Agreement unless earlier terminated as provided herein.
SECTION 3. NO INDEMNITY
Neither Party is required to indemnify the other in connection with this Agreement. except
as set forth in this Agreement. Neither party will be liable to the other for any indirect. special.
consequential. incidental. or punitive damages. including cost of cover.
SECTION 4. NO JOINT VENTURE
9 i+lothing contained herein shall be deemed or construed by the parties hereto.or by any third
party.as creating the relationship of principal and agent, partners,joint venture or any other similar
such relationship between the parties hereto.
SECTION 5. NO WAIVER OF ININ UNITY
No panty hereto waives or relinquishes any immunity or defense on behalf of iiself. its
trustees. officers. employees. and agents as a result of the execution of this Agreement and the
performance of the covenants contained herein. Neither party waives the limitations on liability
which are provided to it or its officers. and employees.
SECTION 6. NO THIRD-PARTY BENEFICIARY
This Agreement inures to the benefit of and obligates only the parties executing it. No term or
provision of this Agreement shall benefit or obligate any person or entity not a party to it.The
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April 2019 (initials)CISD Atty. L-5'W
parties hereto shall cooperate fully in opposing any attempt by any third person or entity to claim
any benefit,protection. release or other consideration under this Agreement.
SECTION7. NOTICE CONTACTS
Notices re0 arding agreement should be sent to the following parties:
CITY OF SOLTHLAKE (CITY) CARROLL INDEPENDENT SCHOOL
DISTRICT(DISTRICT)
Primary Contact: Primary Contact:
Name: Jerry Weitzel Name: Randy Stuart
Email:jweitzel(&citvofsouthlake.com Email: randystuart@southlakecarroll.edu
Secondary Contact: Secondary Contact:
Name: Sharen Jackson Name: Scott Wrehc
Email: siackson(@cityofsotjthIake.com cityofsouthlake.com Email: scott.%vreliert southlakeearroll.edu
SECTION 8. SEVERABILITY
The provisions of this Agreement are severable. If for any reason a clause. sentence,
paragraph. or other part of this Agreement should be determined to be invalid by a Court or a
Federal or State Agency. Board. or Commission having jurisdiction over the subject matter
thereof. such invalidity shall not affect other provisions which can be given effect without the
invalid provision.
SECTION 9. NON-WAIVER
The failure of the City or the District to insist upon the performance of any term or
provision of this Agreement or to exercise any right herein conferred shall not be construed as a
waiver or relinquishment to any extent of the City's or the District's right to assert or rely upon
such term or right on any future occasion.
SECTION 10. MISCELLANEOUS PROVISIONS
By execution of this Agreement. each party represents to the other that:
a. In performing its duties and obligations hereunder. it will be carrying out one or
more governmental functions or services which it is authorized to perform:
b. The undersigned officer or agent of the party has been properly authorized by that
party's governing body to execute this Agreement and that any necessary resolutions
extending such authority have been duly passed and are in effect:and
C. If the District determines a future capacity need for the fiber pairs,the District
provide the City with a minimum of one hundred eighty (180) days prior
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April 2019 (initials)CISD Atty. 1✓B1)
notification.Either parry may terminate this Agreement fur any reason at any tittle
after giving the other parry one hundred eighty(180)days advance written notice.
d. The District is in no way liable for disruption of service. This Agreement does
not guarantee data integrity, network availability or reliability.
e. Fiber contractors must be pre-approved by District prior to any work upon the
Fiber subject to this Agreement.
SECTION 11. AUTHORIZATION
The parties agree that this Agreement may be executed in multiple counterparts. each
having the same force and effect.
CITY OF SOUTHLAKE(CITY) CARROLL INDEPENDENT SCHOOL
DISTRICT(DISTRICT)
X X -,�-.0
Laura Hill
Mayor President.Board of Trustees
Date 'p Date
Attest: Attest:
40
v :• ��
City Seller Secretary.Board of Trustees
Approved: Legal Review:
X (fro X e4_V,_
City Attorney Carroll ISD Attorney
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April 2019 (initials)CISD Ally.
1J.
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April 2019 (initials) CISD Atty._______