2019-05-28 SLAC packetCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 22, 2019
TO: Southlake Arts Council
FROM: Cassie Tucker, Strategic Operations Manager
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, May 28, 2019
The meeting will be held on Tuesday, May 28, at Southlake Town Hall room 4A. If you
are not able to attend this meeting, please notify staff at 817.748.8184 or
lcarpenter@ci.southlake.tx.us.
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
3. Agenda Item No. 3. Consider
A. Approval of the minutes from the February 5, 2019 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
4. Agenda Item No. 4. Discussion
A. Staff Report – Staff will provide an update about projects within the City. This
is an opportunity for Arts Council to discuss the upcoming fall art exhibit. No
packet document.
B. APEX Report – This item allows for an update on APEX events and activities.
No packet document.
5. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
Southlake Arts Council
Meeting Date – May 28, 2019
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Cassie Tucker, Strategic Operations Manager, ctucker@ci.southlake.tx.us
Cordie Hatch, Assistant to the Director, chatch@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, May 28, 2019
Location: Southlake Town Hall – 4A
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
1. Call to Order
2. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
3. Consider
A. Approve the minutes from the February 5, 2019 Southlake Arts Council meeting
4. Discussion
A. Staff Report and ongoing public art projects discussion
1. Fall Art Exhibit
B. APEX Report
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, May 25, 2019 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
Code.
Amy Shelley, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, FEBRUARY 5, 2019
LOCATION: Southlake Town Hall
3rd Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing, Beatriz Terrazas (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran
STAFF PRESENT: Strategic Operations Manager and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:00 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:00 p.m. There being no one
wishing to address the Arts Council, the Public Forum was closed.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE DECEMBER 10, 2018
SOUTHLAKE ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the December 10, 2018 Southlake
Arts Council meeting as read.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
3A - 1
Minutes of the February 5, 2019 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
3B. APPROVE ART CONCEPT AND RECOMMEND A CONTRACT WITH ARTIST
BORIS KRAMER TO COMMISSION THE ART SCULPTURE “BE THE
BRIDGE” TO BE INSTALLED IN THE WHITE CHAPEL BOULEVARD AND
HIGHLAND STREET ROUNDABOUT FOR AN AMOUNT NOT TO EXCEED
$96,500
Strategic Operations Manager and Arts Council liaison Cassie Tucker presented
Item 3B for consideration of artist Boris Kramer concept and contract for “Be the
Bridge” to be installed at the White Chapel Boulevard and Highland Street
roundabout. A suggestion was made for the Arts Council to review a scaled
model of the proposed positioning of the sculpture in the roundabout for feedback
prior to it being installed.
APPROVED
A motion was made to approve the contract with artist Boris Kramer to
commission the art sculpture “Be the Bridge” to be installed in the White Chapel
Boulevard and Highland Street roundabout.
Motion: Cook
Second: Messing
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
4. DISCUSSION
4A. APEX REPORT
APEX representative Terri Messing provided the APEX update. Arts Council
discussed plans for the “Strokes of Art In the Square” reception on February 17,
2019. Other events mentioned were the Annual Jazzfest on March 2 and the
concert “Unity through Playing” by Texas Chamber Music Program on March 21,
2019.
4B. STAFF REPORT
Strategic Operations Manager and Arts Council liaison Cassie Tucker presented
a staff report and answered questions.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:53 p.m.
3A - 2
Minutes of the February 5, 2019 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Messing
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
3A - 3
3A - 4
1 Leslie Bartlett 0 a 0 0 0 100%1 2019 88%
2 Mini Tran 0 r 0 0 0 0%0
3 Jesika Cook 0 a 0 0 0 100%1
4 Terri Messing 0 a 0 0 0 100%1
5 Heather Engelhardt 0 a 0 0 0 100%1
6 Miriam Murray 0 a 0 0 0 100%1
7 Tamara McMillan 0 a 0 0 0 100%1
Alt 1 Beatriz Terrazas 0 a 0 0 0 100%1
0%88%0 0 0 a In attendance
Total Hrs Per Month 0 1 0 0 0 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/22/19 2/5/19 2/26/19 3/26/19 4/23/19 5/28/19 6/25/19
Alternate #1 Simon Rurka resigned effective May 22, 2018
Individual
Attendance
Rate
Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
7/23/19 8/27/10 9/24/19 10/22/19 11/26/19 12/24/19
Packet Insert - Arts Council Attendance Report