2019-05-14 SAC PacketCITY OF
SOUTH LAKE
MEMORANDUM
May 9, 2019
AGENDA NOTES WITH TIMES
TO: Senior Advisory Commission
FROM: Soheila Phelps, Senior Services Coordinator
SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting
Tuesday, May 14, 2019 at 1:00 p.m.
Time 1:00 — 2:00 p.m.
1. Agenda Item No. 1. Call to Order
2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address
the Commission about non -agenda items. During Public Forum, the Commission
will not discuss, consider, or take action on any item presented. The
Commissions' options during this topic are 1) to listen, 2) ask questions and
respond to the presenter only, 3) request staff to look into the issue and report
back to the Commission and/or 4) request that the Chair put the item on a future
agenda for the Commission to discuss or consider.
3. Agenda Item No. 3. Discussion:
A. City Manager's Office Report — Assistant to the City Manager Lauren
LaNeave will provide a presentation to the Commission. No packet
documents.
B. Economic Development Report — Deputy Director of Economic
Development & Tourism Daniel Cortez will present an update to the
Commission on development projects within the City. No packet
documents.
C. Metroport Meals On Wheels Report — MMOW Executive Director Mary
King will present a quarterly report to the Commission. Copies of the
MMOW 2018-2019 Year -to -Date report, March detail report, and 2019
cumulative report are included in your packet.
D. Call A Ride Southlake Report — CARS Chairman Ernie Meyer will present
a quarterly report to the Commission. A copy of the CARS 2019
cumulative report is included in your packet.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — May 14, 2019
Page 2of3
E. Southlake Senior Funding, Inc. — SSFI representative Bernie McCauley
will present a quarterly report to the Commission. No packet documents.
F. Community Services Department Report — Senior Services Coordinator
Soheila Phelps will present the March Senior Center membership and
participation report. A copy of the March 2019 Membership & Program
Attendance dashboard report and the Senior Activity Center 2019
Cumulative report are included in the packet.
G. Senior Services Report — Senior Services Coordinator Soheila Mashat-
Phelps will update the Commission on current and future senior
programming and events. No packet documents.
Estimated Time: 2:00 — 2:15pm
4. Agenda Item No. 4. Consent:
A. Approve the April 9, 2019 Senior Advisory Commission Meeting Minutes —
Please include any corrections to the minutes in your motion.
5. Agenda Item No. 5. Consider
A. Approve Senior Advisory Commission 2nd Quarter Dashboard Report —
Senior Services Coordinator Soheila Phelps will present the SAC 2nd
Quarter Dashboard Report. A copy of the report is included in the packet.
If approved, the report will be included in the June 18, 2019 City Council
meeting packet.
OTHER ITEMS OF INTEREST
A. Community Engagement Town Hall Forums — Upcoming Town Hall Forum(s) for
proposed developments in the City are listed online at www.SouthlakeSPIN.org.
Please check the website for the latest information.
B. Events of Interest — Staff would like to share the following upcoming event(s) that
may be of interest to you.
• Tuesday, May 14 — S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Tuesday, May 14 — Senior Advisory Committee meeting, 1:00 p.m., The Marq
• Saturday, May 18 — Masterworks Concert — Community Band, 7 p.m. - 8:30 p.m., Rustin
Pavilion
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — May 14, 2019
Page 3of3
Tuesday, May 21 — City Council meeting, 5:30 p.m., Council Chambers
• Friday, May 24 — Movies at The Marq — Christopher Robin, 8:00 p.m., Aria Amphitheater
Tuesday, May 28 — S.P.I.N. meeting, 6:00 p.m., Council Chambers
• Tuesday, June 4 — City Council meeting, 5:30 p.m., Council Chambers
Saturday, June 8 — Masterworks Concert — Johnny D & The Doo-Wops, 7 p.m. - 8:30
p.m., Rustin Pavilion
Tuesday, June 11 — S.P.I.N. meeting, 6:00 p.m., Council Chambers
If you would like to receive notifications for City Council meetings, construction
alerts, calendar and community events updates and more, please sign up at the
City's website by clicking on the "Notify Me" tab at
http://www.citVofsouthlake.com/1ist.aspx.
C. As usual, your packet contains a copy of the SAC Attendance Report for your
information.
We appreciate your commitment and service to the City and the Senior Advisory
Commission. If you have any questions prior to the meeting, please feel free to call me.
Kind Regards,
Soheila Phelps
sphelps@ci.southlake.tx.us
(817) 748-8398
285 Shady Oaks Drive, Southlake, Texas 76092-6242
STAFF INFORMATION:
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham(cDci.southlake.tx.us)
Ashley Newhart, Hospitality & Sales Manager, 817-748-8918,(anewhart(a)_.ci.southlake.tx.us)
Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(cDci.southlake.tx.us)
Linda Carpenter -Elgin, Secretary, 817-748-8184, (Carpenter(@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTH LAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY, MAY 14, 2019
LOCATION: THE MARQ SOUTHLAKE LEGENDS HALL
Boardroom
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME:
1. Call to Order
E
3
Public Forum
1:00 P.M.
(This is the Public's opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
Discussion
A. City Manager's Office Report
B. Economic Development Report
C. Metroport Meals On Wheels Report
D. Call A Ride Southlake Report
E. Southlake Senior Funding, Inc. Report
F. Community Services Department Report
G. Senior Services Report
4. Consent
A. Approve the April 9, 2019 Senior Advisory Commission Meeting Minutes
5. Consider
A. Senior Advisory Commission 2"d Quarter Dashboard Report
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, May 10, 2019 by 6:00 p.m. pursuant to
C ter 551 of the Texas GovernmejRkagofi��''
C)pUTH4q�%.
A elley, TRMC m'
City Secretary
tD—
If you plan to attend this public me&Ong ar4 have a cjisabilib that requires special needs, please advise the City
Secretary 48 hours in advance at 817.'/.80f�t n96;abl��ccommodations will be made to assist you.
��Rotlh�lake Values:
Integrity ♦ Innovation ♦ Accountabi
rt'1ity ♦Commitment to Excellence ♦Teamwork
Metroport Meals On Wheels
FY2018 and YTD2019 Southlake Program Expense Report
2018 Southlake 2019 Southlake 2019 Southlake 2019 Southlake 2019 Southlake 2019 Southlake
Expense Item @ 9/30/18 Q1 @ 12/31/18 Q2@ 3/31/19 YQ3 @ 6/30/19 Q4 @ 9/30/19 YTD
SOUTHLAKE RESIDENT HOME
DELIVERY
Southlake Residents, YTD total 11 11
Meals Delivered to Southlake
Residents
2,818
617
544
1161
Meal Costs
$ 10,145
$ 2,012
$ 3,188
5200
Staffing
$ 6,152
$ 1,732
$ 1,726
3458
Program Support and Admin Costs
$ 2,804
$ 811
$ 935
1746
Support Services, Pet Patrol, Staples,
Winter Meals
$ 1,303
$ 438
$ 440
878
Volunteers (in -kind)
$ 6,500
$ 1,625
$ 1,625
3250
Home Delivery Total Cost
$ 26,904
$ 6,618
$ 7,914
$ -
$ -
$ 14,532
SOUTHLAKE SENIOR CENTER
Meals Served 5,371 1,622 1,421
3,043
Meal Costs
$ 29,244
$ 8,365
$ 9,900
18,265
Staffing
$ 17,479
$ 3,739
$ 3,895
7,634
Program Support and Admin Costs
$ 5,609
$ 1,621
$ 1,871
3,492
Volunteers (in kind)
$ 11,040
$ 2,760
$ 2,760
5,520
Senior Center Total Cost
$ 63,372
$ 16,485
$ 18,426
$ -
$ -
$ 34,911
Total Cost of MMOW Meal Programs
$ 90,276
$ 23,103
$ 26,340
$ -
$ -
$ 49,443
Fees from Home Delivery Participants
$ 3,357
$ 795
$ 815
$ 1,610
Fees from Senior Center Participants
$ 13,937
$ 3,510
$ 3,468
$ 6,978
Southlake City Allocation
$ 20,000
$ 5,000
$ 5,000
$ 10,000
MEAL PROGRAMS TOTAL MMOW NET
COST
$ 52,982
$ 13,798
$ 17,057
$ -
$ -
$ 30,855
3C-1
Metroport Meals On Wheels Monthly Report Month of: March
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Previous Year
Totals
3/4/2019
3/11/2019
3/18/2019
3/25/2019
Monthly Totals
(41uncheons)
Southlake Seniors
48
32
26
26
132
141
# of Other Seniors
60
50
43
40
193
225
# Volunteers
10
13
6
10
39
4
37
Staff
1
1
1
1
4
SL Staff/City
Employees -Others
3
1
1
1
6
12
To Go Meals
0
0
0
0
0
99
0
Meals left for city
191
30
251
25
70
TOTAL
1
J
1
ATTENDANCE
141
127
102
103
473
489
Volunteer Hours 441 56I 281 44
Meat u
Restaurant Used Feedstore Anywhere Joe's Pizza Asian Top
# Meals ordered from
Centralized Kitchen 140 100 100 100 0
$ Cost of Food
1
168
Ordered I $ 560.00 I $ 500.00 I $ 425.00 1 $ 400.00 I $ - 11 $ 1,885.00 II II $ 1,737.001
Supplemental Food
$ 189.49
$ 209.20
$ 189.73
$ 180.92
$ -
1 $ 769.341
1$ 726.25
Non-food Items
$ 129.72
$ 33.09
$ 12.68
$ 21.16
$ -
$ 196.65
$ 93.01
$ Collected for Food
Served
$ 416.00
$ 306.00
$ 245.00
$ 244.00
$ -
$ 1,211.00
$ 1,460.00
$ Collected for Other
Reasons'
$ -
$ -
$ -
$ -
$ -
$ -
$ -
lsttime-Nonpay
0
10
4
4
011
1811
11
32
90+ non pay
5
9
9
7
0
3C - 2
Metroport Meals On Wheels Cumulative Monthly Report Month of: 2018 To Date
P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake
428 N. Hwy 377
Roanoke, TX 76262
Prior YTD
Oct-18
Nov-18
Dec-18
Jan-19
Feb-19
Mar-19
Apr-19
May-19
Jun-19
Jul-19
Aug-19
Sep-19
YTD Totals
Totals
Southlake Seniors
163
118
128
113
154
132
0
0
0
0
0
01
808
664
Non-resident Seniors
240
172
156
156
199
193
0
0
0
0
0
01
1116
1206
# Volunteers
40
25
31
29
35
39
0
0
0
0
0
01
199
177
MMOW Staff
5
3
3
3
4
4
0
0
0
0
0
01
22
1
22
90+ non pay
50
36
35
21
34
30
0
0
0
0
0
01
206
179
1 st Visit -No Pay
43
24
24
21
14
18
0
0
0
0
0
01
144
145
City Employees --No Pay
9
8
13
7
7
6
0
0
0
0
0
01
50
53
To Go Meals
0
0
0
0
0
0
0
0
0
0
0
01
0
1
8
Meals left for city
200
59
37
41
60
99
0
0
0
0
0
0
496
339
TOTAL ATTENDANCE
750
445
427
391
507
521
0
0
0
0
0
0
3041
2793
Total Paid Meals
403
290
284
269
353
325
0
0
0
0
0
0
1924
1870
Volunteer Hours
180
112
136
128
156
172
0
0
0
0
0
01
884
805
Feedstore/Chilos
Feed store/Joe's/G
o's/Meat U
Feedstore/
Feedstore/
Feedstore/Joes/
olden
Anywhere/Joe's
Meat
U
Feedstore/
Joe's/Golden
Meat
U
Corral/Asian
Top
Pizza & Pasta/
Anywhere/
Feestore/Meat
Chuy's/Asian
Corral/Asian
Anywhere/Asian
Restaurant Used
Asian Top
Asian
Top
U Anywhere
Top
Top
Top
# Meals ordered from Centralized
Kitchen
525
325
355
325
425
440
0
0
0
0
0
0
F 2395
2,210
$ Cost of Food Ordered
$
2,172.53
$
1,550.00
$
1,260.00
$
1,400.00
$
1,832.00
$
1,885.00
$
-
$
-
$
-
$
-
$
-
$
-
$ 10,099.53
$
9,198.92
Supplemental Food Cost
$
612.52
$
602.83
$
627.32
$
430.62
$
649.93
$
769.34
$
-
$
-
$
-
$
-
$
-
$
-
$ 3,692.56
$
3,761.49
Non-food Items Cost
$
141.18
$
82.78
$
112.28
$
92.68
$
90.81
$
196.65
$
-
$
-
$
-
$
-
$
-
$
-
$ 716.38
$
444.75
Staff& Program Support & Mileage
$
2,134.39
$
23143.81
$
2,152.16
$
2,119.66
$
23135.38
$
2,127.43
$
-
$
-
$
-
$
-
$
-
$
-
$ 123812.83
$
13,878.68
Total Meal Cost
$
53060.62
$
43379.42
$
4,151.76
$
4,042.96
$
43708.12
$
4,978.42
$
-
$
-
$
-
$
-
$
-
$
-
$ 273321.30
$
27,283.84
$ Collected for Food Served
$
13371.00
$
13139.00
$
1,000.00
$
941.00
$
13316.00
$
1,211.00
$ 63978.00
$
6,923.00
$ Collected for Other Reasons"
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$ -
$
-
Total Sr.Ctr. $$ Collected
$
1,371.00
$
1,139.00
$
1,000.00
$
941.00
$
1,316.00
$
13211.00
$
-
$
-
$
-
$
-
$
-
$
-
$ 63978.00
$
6,923.00
3C -3
Newly Quall£ied Users
Total Qualed Users
Total Vc eer Drivers
Unduplicat6d Users Served this Month
Volunteer i rivers Used this Month
Driver PC + nal Vehicle Miles
Driver Hou s
Trips Can, fled by User
Trip Requests Not Filled
Fick up Moe Than Ten Minutes Late
Driver Failel to Make Pick up
Van Miles i
One Way Tamps
Medical/Dental
Southlake Senior Center
Personal Needs
Shopping
Business
Other Senior Centers
t Other
S
Total One Way Trips
Rider Grou 1s
7 Seniors & Handicapped>54
Handicapped < = 54
Total
Monthly Summary of Service Provided to Seniors and Handicapped - 2019
Jan Feb March ARril May June July Aug Sep Oct Nov Dee Totals
7
0
0
7
480
487
487
487
24
24
24
24
16
16
15
47
22
24
22
23
770
1143
1108
3021
27
40
39
106
28
35
39
102
21
10
31
62
0
0
0
0
0
0
0
0
0
21
19
26
66
47
107
86
240
6
10
4
20
2
0
0
2
0
0
0
0
31
46
46
123
0
0
0
0
107
182
162
451
90
163
140
393
17
19
22
58
107
182
162
451
3D-1
350
300
250
200
150 132
100
50
300
200
100
0
600
400
200
0
120
100
80
60
40
20
0
2000
1500
1000
500
Senior Activity Center
March 2019
Membership &
Program Attendance
Membership by Age
Total
295 Membership
■ New Members
29
55-64 65-74
Visits
203
New Members by Gender
Female
■ Male
59%
Total Members by Gender
Female
■ Male
64 %
New Members by Residency
■ Resident
28%1_7 Non -Resident
WNW -
Total Members by Residency
60 ■ Resident
8 6 29% Non -Resident
1 0
75-84 85-94 95-105
1530
387
==j
Visits
Total Visits ■ Unique Visits
Average Visits:
4
Social
229
49
8 49 29
Movies & Art Dances Bridge, Bingo &
Memoirs
Total Attendees (Average Attendence
Fitness / Wellness
548
15 11
Fitness Classes Wellness Seminars
Total Attendees f Average Attendence
400
325
300
200
100 81
A
Lunch Attendees
Total Attendees ■ Average Attendence
Number of MMOW Lunches Hosted:
4
Educational / Cultural
20 19 19
15 10
10 3 10
5 3
0
History Technology Life Planning Trips
Total Attendees f Average Attendence
Trips:
Progressive Tour and Tastings, 11 Attendees
Most well attended social program:
Legends Hall Dance, 49 Attendees
Most well attended fitness program:
Chair Pilates, Average 20 per class
Fitness
100
84
59 69
54 54
32 33 29 34
20 15 11 17 18 8 18 10 11 17
Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness Fun & Fitness Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F)
(TH) (TU)
Total Attendees (Average Attendees Per Class
3F-1
Senior Activity Center THE MARQ
Cumulative Report FY19 LEGENDS HALL
Membership & Program Attendance
MmqlnL�
Oct
Nov
Memberships
Dec
Jan
Feb
Mar
Apr May
Jun
Jul
Aug
Sep
Total Memberships
853
931
547
617
653
696
Male
319
348
192
217
231
250
Female
534
583
35
400
422
446
Resident
725
756
370
429
459
491
Non -Resident
128
175
177
188
194
205
Total New Memberships
78
42
29
71
38
46
Male
29
11
13
27
16
19
Female
49
31
16
44
22
27
Resident
31
16
24
60
31
33
Non -Resident
47
26
5
11
7
13
Total Visitors
2064
1806
1344
1727
1867
1530
Unique Visitors
370
373
356
408
408
387
Average Visits
6
5
4
4
5
4
MMOW Totals
401
290
284
269
353
325
MMOW Average
81
97
95
90
88
81
Number of Lunches
5
3
3
3
4
4
Programs
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Social Program Total
342
278
305
246
378
278
Social Program Average
23
23
24
31
38
31
Educational/Cultural Program Total
93
91
28
26
42
41
Educational/Cultural Program Average
12
13
28
7
11
8
Wellness Seminar Total
45
9
01
811
29
22
Wellness Seminar Average
Fitness Class Total
151
611
586
540
Fitness
677
661
11
548
Fitness Class Average
15
15
13
17
18
15
Chair Pilates Total
71
101
81
86
97
100
Chair Pilates Average
24
25
20
22
24
20
Chair Yoga Total
110
74
101
110
100
59
Chair Yoga Average
22
25
20
22
25
15
Chair Yoga 2 Total
55
39
45
55
56
32
Chair Yoga 2 Average
11
10
11
14
14
11
Fun & Fitness Total (Thu)
62
70
55
101
87
69
Fun & Fitness Average (Thu)
16
18
14
20
22
17
Fun & Fitness Total (Tue)
61
69
50
81
78
54
Fun & Fitness Average (Tue)
15
17
17
20
20
18
Line Dance Total
31
29
24
28
43
33
Line Dance Average
8
7
6
9
11
8
Tai Chi 1 Total
58
55
47
55
50
54
Tai Chi 1 Average
15
14
12
14
17
18
Tai Chi 2 Total
18
20
26
24
23
29
Tai Chi 2 Average
6
5
5
5
8
10
Zumba Gold Total (Mon)
99
80
75
68
50
34
Zumba Gold Average (Mon)
20
20
19
23
25
11
Zumba Gold Total (Fri)
46
49
36
69
77
84
Zumba Gold Average (Fri)
12
12
9
17
19
17
3F - 2
CITY OF
SOUTHLAKE
Senior Advisory Commission Meeting Minutes:
April 9, 2019
LOCATION: Senior Activity Center
The Marq Southlake — Legends Hall Executive Boardroom
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, SecretaeM rge Kyle
and SAC members, Esther Spickler, Kathryn Orler, Patty Howell (Alt
Commission Members Absent: Barbara Pappy and Greta SchuS her It #2)
Staff Members Present: Director of Community Services partment Chris Tribble,
Assistant to the City Manager Lauren LaNeave, Policy an,St gic Initiative Principal
Planner Jerod Potts, Senior Services Coordinator Soheila Phelps, and Community Services
Department Secretary Linda Carpenter
Guests: CARS President Ernie Meyer an
Commission member Bernie McCauley
1. CALL TO ORDER
and former Senior Advisory
Chair Beverly Blake called the meeting of the Senior Advisory Commission to order
at 1:00 p.m.
2. PUBLIC FORUM hair Beverly Blake opened Public Forum.
t
Bernie McCau ey, 90 Wildwood, Southlake, former Senior Advisory Commission
member and current SSFI officer, offered positive comments regarding improvements
to the Senior Center parking lot; spoke about inviting SAC members to weekly senior
congr-ga - lunc eons; and asked if a mirror could be installed in the senior center.
Ch akg cknowledged the Public Forum comments. There being no one else to
addre the Commission, Public Forum was closed.
3DISCUSSION
3A. SOUTHLAKE 2035 HEALTH & WELLNESS MASTER PLAN PRESENTATION
Policy and Strategic Initiative Principal Planner Jerod Potts presented an overview of
the 2035 Health & Wellness Master Plan elements relating to seniors and responded
to questions. Mr. Potts reviewed the Health & Wellness Master Plan
recommendations addressing physical health, nutrition, staying active and mental
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4A-1
Senior Advisory Commission
Meeting Minutes of the April 9, 2019
Page 2 of 4
health issues. The Senior Advisory Commission responded favorably to the proposed
recommendations as presented, and offered additional feedback below.
Natural and Built Environment Recommendations
Tethered tool bike repair stations are desirable
Possibility Southlake sidewalks also become bike lanes (Bike lanes are
addressed in Pathway/Mobility Master Plans, and a bike map is recommended
as well)
Mental & Physical Health Recommendations'"
Commission members expressed concern for the inclusion of seniors living in
area assisted living centers and the seniors in the community that are not
participating in senior center programs and activities, as well as the seniors
that are currently involved with the Senior Centre
Age -Friendly Community Recommendations
Residential quarters — Senior citi s d -'rte affordable senior housing in
Southlake and the ability to eparate dwelling (i.e., "mother-in-law"
quarters or "grannie" suites) unitsame site of family residence, which are
prohibited by zoning code excepWas approved by the Zoning Board of
Adjustment. Subdivision homeowners associations also prohibit separate
living quarters on single family property. The Senior Advisory Commission
recognizes the City does not regulate subdivision homeowner association
restrictions or deed covenants; however, Commission members inquired about
the possibility of updating the zoning and subdivision ordinances to allow
additional zoning districts that would permit "dwelling in place," separate living
dwelling in single family zoning districts, thereby giving Planning & Zoning
Commission and homeowners associations flexibility to approve a separate
dwelling on single family lots.
it 4471
Similar to the "Take Me Home" program, Commission members favor a
program where seniors with no local family, or no family at all, could be
registered and be regularly checked in on.
Community Resiliency Recommendations (safety and security)
The Commission did not make any additional suggestions to the
recommendations for Community Resiliency.
Commission members were invited to attend an Open House and final review of the
proposed recommendation for the Health and Wellness Master Plan on April 17,
2019 at Town Hall.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the April 9, 2019
Page 3 of 4
Aside from comments concerning the Health & Wellness Master Plan
recommendations, Commission members inquired if the "Stop" sign located at
Bicentennial Park and White Chapel Boulevard could be moved closer to the White
Chapel Boulevard to aid driver visibility exiting the park. Staff advised the Stop sign
will be properly placed when White Chapel Boulevard widening project is completed.
Chairman Beverly Blake left the meeting at 1:55 p.m. and turned the meeting over to Vice
Chair MaryLee Alford to preside over the remainder of the meeting.
3B. METROPORT MEALS ON WHEELS REPORT Z
Metroport Meals On Wheels (MMOW) January and February detail reports, as well
as the 2019 cumulative report, were included in the meeting packet. The regular
MMOW oral report is scheduled at the May SAC meeting.
007_11IW_11S111:1&*91119:1A_124=10=1aelNA0
Call A Ride Southlake, Inc. (CARS) Chairman Ernie Meyer provided a hand-out and
reported on CARS activities. The CARS 2019 cumulative report was included in the
meeting packet. The regular CARS oral report is scheduled for the May SAC
meeting.
3D. COMMUNITY SERVICES REPORT
Senior Services Coordinator Soheila Phelps presented the January and February
Senior Center membership statistics and responded to questions. Of special interest,
membership and participation statistics for January and February showed "Southlake
resident" membership and participation outnumbered "non-resident". Copies of the
dashboard reports were included in the packet.
3E. SENIOR SERVICES REPORT
Send Services Coordinator Soheila Phelps updated the Commission about recent
relocation of some senior programs from Legends Hall to the newly opened
Champions Club. Also reported was Senior Recreation Specialist Debora Marina has
' resigned Orlom the Senior Center and will take the Office Assistant position in the
Office_ of the City Secretary.
4CONSENT
CONSENT AGENDA Consent Agenda items are considered routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 12, 2019 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Csmmitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Minutes of the April 9, 2019
Page 4 of 4
Chair Beverly Blake presented the Consent Agenda, including approval of the
minutes of the February 12, 2019 meeting.
APPROVED
A motion was made to accept the minutes of February 12, 2019 meeting as read.
Motion: Kyle
Second: Orler
Ayes: Alford, Kyle, Orler, Spickler, Howell (Alt #1)
[SAC Alternate substituted for an absent regular member]
Nays: None
Abstention None
Vote: 5-0
Motion passed.
5. CONSIDER - There were no items to Consider t g.
6. ADJOURNMENT
APPROVED
7►,
A motion was made to adjourn the meeting at 2:18 p.m.
Motion: Spickler
Second: Howell
Ayes: Alford, Kyle, Orler, Spickler, Howell (Alt #1)
[SAC Alternate substituted for an absent regular member]
Nays: None
Abstention - one`
Vote: ,�5-0'
Motion passed.
Beverly Bake, Chair Community Services Department
�o
A digr al recording of this meeting is available by request in the Office of the City Secretary.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Cpmmitment to Excellence ♦ Teamwork
Senior Activity Center
FY2019 - Q2
January 2019 - March 2019
Membership & Program Attendance
300
250
200
150 133 -
113
100
50
225
215
251
Membership by Age
19
0 Res Non Res Non
55-64 65-74
70
127 120
FY18 FY19
68
27 30 30
—9 1
Res Non Res Non
75-84 85-94
Program Attendance
2500 Programs
2000
1640
1500
1000
500
187 109
0
Fa4car�onal1CU/tUr FaUcationa//cU/tUr
a/ Fy18 al FY19
FY18 Net Promoter Score: 98.4
FY19Q2 Net Promoter Score: 99.38
Most well attended trips:
February Mystery Trip, 22 Attendees
Crow Collection, 17 Attendees
Most well attended programs:
SWC Valentines Luncheon, 116 Attendees
Legends Hall Dance (Mar), 49 Attendees
Most well attended fitness program:
Chair Pilates, Average 22 per class
Comments from our members:
"I'm a relatively new member and Most Impressed! Beautiful Facility -
Excellent Instructors (All of them!) Many of us are anxious about the
upcoming changes and concerned not all will be able to get into the
classes. Thank You!"
452
50
Social Fy18 Social cy,
19
5000
4000
101811111
1000
0
4 3 9 3
Res Non
95-105
2018
13
FitneSS/Wellness F Pitoess/we//ness F
y1 g y19
5124
"Best class (chair pilates) I take at the Senior Center!"
"Great class (chair pilates) and Instructor!"
FY18 FY19
■ Unique Visits
*Unique visits captures individual visitors to the Senior Center
Senior Advisory Commission Attendance Report
Individual
Hrs To
Place
Name
1/8/19
2/12/19
3/12/19
4/9/19
5/14/19
6/11/19
7/9/19
8/13/19
9/10/19
1018/19
11/12/19
12/10/19
Attendance
Rate
Date
Maryl-ee Alford
Esther Spickler
Beverly Blake
macher
.Attendance
(includes
substitutions)Rate
Total Hours
Average
Monthly
Attendance
2019 82%
V
I In attendance
X
Not present; no substitute
Substitute in attendance
•
Vacant position
_ I Meeting Canceled
I0 ho quorum; Meeting Canceled I
Change in Representative
Packet Insert - 2019 SAC Attendance Report