2019-05-13 PB PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
May 9, 2019
TO: Parks and Recreation Board Members
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Parks and Recreation Board
Meeting – Monday, May 13, 2019
The regular Park Board meeting will begin at 6:00 p.m. in Legends Hall
Boardroom at The Marq Southlake, 285 Shady Oaks Drive. Refreshments
will be served at a reception in the Senior Center following the Call to Order
of the meeting.
Please advise staff if you are not able to attend this meeting
(lcarpenter@ci.southlake.tx.us or 817.748.8184). Thank you.
REGULAR AGENDA
1. Agenda Item No. 1. Call To Order
2. Recognition and reception for outgoing Parks & Recreation Board Chair
Tina Wasserman. The reception will be held in the Senior Center in
Legends Hall.
3. Agenda Item No. 3. Consent
A. Approve minutes from the regular Parks and Recreation Board
meeting held February 11, 2019. Please make any corrections to
the minutes part of the motion for consideration.
B. Absence of Parks and Recreation Board Members – The Board will
consider the absence of Park Board member Lori Palmer from the
February 11, 2019 meeting. A copy of the Attendance Report is in
your packet.
4. Agenda Item No. 4. Public Forum
This is the public's opportunity to address the Board about non -agenda
items. During Public Forum, the Board will not discuss or take action on
any item brought up at this time
5. Agenda Item No. 5. Discussion
Parks and Recreation Board
Meeting Date – May 13, 2019
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
A. Parks & Recreation Update - This is a standing item on the agenda
to allow staff to update the Board on Parks & Recreation related
topics and upcoming activities and events. No packet documents.
B. Park Projects Update – Staff will provide a status report on existing
park projects. No packet documents.
C. Winding Creek Park – This item has been added to the agenda at
the request of Board Chair Wasserman and Member Bedwell. Staff
will be available to participate in the discussion and answer any
questions. No packet documents.
OTHER ITEMS OF INTEREST
6. City Council Action – There were no park and recreation-related action
items considered by City Council at the April 2, April 16 and May 7, 2019
Council meetings.
City Council agendas are posted on the City’s webpage 6pm the Friday
preceding the City Council meeting. You may sign up to receive a copy of
the agenda at “Notify Me” tab at http://www.cityofsouthlake.com/list.aspx.
7. Park Board June Meeting – The regular Park Board meeting scheduled on
June 10th has been rescheduled to Monday, June 24, 2019, 6:00 p.m. at
Legends Hall at The Marq Southlake Boardroom. City Council will make
new Park Board appointments at their June 18 meeting and it is hoped t he
new Park Board members will be able to attend their first meeting with the
group at the June 24th meeting.
8. FYI, Athletic Associations Dashboard Reports – Included in your packet
are copies of the latest dashboard reports. All variances have been added
to each report per the request of the Board. Please contact staff if you have
any questions.
As always, we appreciate your commitment and service to the City.
Chris Tribble
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8203
Facsimile – (817) 748-8027
1400 Main Street, Suite 210, Southlake, TX 76092
Chris Tribble, Director of Community Services, 817-748-8021, (ctribble@ci.southlake.tx.us)
Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham@ci.southlake.tx.us)
Cassie Tucker, Strategic Operations Manager, 817-748-8036, (ctucker@ci.southlake.tx.us)
Cordie Hatch, Assistant to the Director, 817-748-8963, (chatch@ci.southlake.tx.us)
Linda Carpenter-Elgin, Administrative Secretary, 817-748-8184; (lcarpenter@ci.southlake.tx.us)
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
PARKS AND RECREATION BOARD MEETING: FEBRUARY 11, 2019
LOCATION: Southlake Town Hall Council Chambers, 1400 Main Street, Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
and Vice Chair Frances Scharli; Board Members Chad Bedwell, Mitch Hill, Kevin Craddock,
Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Lori Palmer
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham, and Contract Administrator Junior Camacho
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 6:08 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD JANUARY 14, 2019
The minutes of the January 14, 2019 Park Board meeting were approved with
corrections to Item 5C, Southlake Sports Complex Concept Design.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
Park Board member Paul Venesky’s absence at the January 14, 2019 meeting was
excused.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
A motion was made to approve the Consent items, including the minutes of the January
14, 2019 meeting as corrected, and the absence of Park Board member Paul Venesky
from the January meeting, as presented.
3A - 1
Minutes of the February 11, 2019 Parks Board Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Motion: Scharli
Second: Hill
Ayes: Bedwell, Craddock, Hill, Scharli and Wasserman
Nays: None
Abstain: Venesky (Absent 1/14/19 meeting)
Vote: 5-0-1
Motion carried.
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum. There being no one to speak,
Chairman Wasserman closed public forum.
4. REPORTS
Director Chris Tribble introduced Contract Administrator Junior Camacho who was
recently hired to work in the Parks Maintenance Division to manage the City’s Facilities
Utilization Agreements, landscape maintenance contracts and other park related
contracts.
Comments were made regarding listing association violations on the dashboard reports.
Staff and Board officers will discuss how to address violations on future dashboard
reports, and if violation notations are needed.
The Park Board received dashboard reports in their meeting packet for the Dragon
Youth Football Association, Grapevine Southlake Soccer Association, Miracle League
of Southlake, Southlake Girls Softball Association, Dragon Youth Baseball Association
and Southlake Carroll Lacrosse Association.
Representatives from Southlake’s youth athletic associations were present to respond
to questions and comments from Park Board members concerning their organization’s
Dashboard report.
Robert Ladd, Dragon Youth Football Association representative, 4015 Via Vista,
Southlake.
Nick Smith, Dragon Youth Baseball Association representative, 701 Chaucer,
Southlake. The association is interested in cost sharing opportunities for goal posts at
Southlake Sports Complex through the SPDC matching funds program.
Park Board recommended removing the “Summer” column from Dragon Youth
Baseball Association dashboard report.
David Cerami, Grapevine-Southlake Soccer Association representative, 111 Sam Bass
Ridge Road, Southlake.
3A - 2
Minutes of the February 11, 2019 Parks Board Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Tom Cormandi, Miracle League of Southlake Director of Operations, 1915 Big Bend
Drive, Grapevine.
Coby Cox, Southlake Carroll Lacrosse Association Field Coordinator and Community
Relations, 108 Swallow Court, Southlake.
The Board noted future SCLA boys lacrosse dashboard reports will reflect
removal of girl stats in the data.
Brett Orr, Southlake Girls Softball Association president, 415 West Chapel Downs
Drive, Southlake.
The Board noted occasional issues with players, not associated with SGSA,
using the batting cages during SGSA practices, could benefit by communication
through signage and discussions with the league.
Kris Kristynik, Southlake Girls Lacrosse Association, 137 Welford Lane, Southlake.
A dashboard report was not available at this meeting as City Council just
approved the Facilities Utilization Agreement for the girls’ lacrosse association on
January 15, 2019.
The next athletic association Dashboard reports will be presented at the February 2020
meeting.
5. DISCUSSION
5A. PARKS & RECREATION UPDATE
Director Chris Tribble presented the parks and recreation update, providing information
about Celebrate Southlake and community dinner on March 23 at The Marq; Easter in
the Park at North Park on April 13; Miracle Eggstravaganza at the Texas Rangers
Miracle League Field in Bicentennial Park; and showed a Champion Club promotional
video about the grand opening on April 6. Mr. Tribble responded to questions from the
Board.
The regular Park Board meeting in March is cancelled; the next meeting will be held
April 8, 2019 at The Marq.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:15 p.m.
Motion: Scharli
3A - 3
Minutes of the February 11, 2019 Parks Board Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Bedwell
Ayes: Bedwell, Craddock, Hill, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 6-0
Motion carried.
Tina Wasserman, Chairman Chris Tribble, Director
Parks & Recreation Board Community Services Dept.
A video and audio recording of this meeting may be available upon request from the Office of City Secretary.
3A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
April 25, 2019
TO: Parks and Recreation Board
FROM: Chris Tribble, Director of Community Services
SUBJECT: Absence of Parks and Recreation Board Member(s) – Standing Agenda Item
Action Requested: Park Board members excuse the absence of Park Board member Lori
Palmer at the February 11, 2019 Park Board meeting.
Background
Information: The “Absence Policy for Parks and Recreation Board” adopted July 12,
2004 and revised March 2, 2010, provides a mechanism for consideration
of absences of Board members from regular or special Park Board
meetings. This item is listed as a standing item on meeting agendas.
Financial
Considerations: None
Strategic Link: N/A
Citizen Input/
Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.)
revisions to the Parks and Recreation Board Absence Policy March 2, 2010
Park Board approved the Absence Policy at the July 12, 2004 meeting.
Legal Review: N/A
Alternatives: Any commentary as appropriate.
Supporting
Documents: Attendance Log
Staff
Recommendation: Park Board action to excuse the absence of Lori Palmer from the February
11, 2019 meeting.
3B - 1
2019
`
1 Kevin Craddock a a 0 0 100%2.75 2019 86%
2 Tina Wasserman a a 0 0 100%2.75
3 Frances Scharli a a 0 0 100%2.75
4 Lori Palmer a r 0 0 50%1.5
5 Mitch Hill a a 0 0 100%2.75
6 Chad Bedwell a a 0 0 100%2.75
7 Paul Venesky r a 0 0 50%1.25
86%86%0%0%a In attendance
Total Hrs Per Month 1.5 1.25 0 0 2.75 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Hrs To
Date Average Monthly
Attendance Rate
Meeting Attendance
Rate (includes
substitutions)
Park and Recreation Board Attendance Report
Place Name 1/14/19 2/11/19 3/11/19 4/8/19 5/13/19 6/10/19 7/8/19 10/14/19 11/11/19 12/9/198/12/19 9/9/19
Individual
Attendance
Rate
3B - 2
Year DYFA
Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year
Total
Participants
Yearly
Difference Year Spring Summer Fall
Fall 2016 0 0 1 Fall 2016 1,260.00$ Fall 2016 556 0 Fall 2016 0 0 0
Fall 2017 0 0 1 Fall 2017 496.00$ Fall 2017 434 -122 Fall 2017 0 0 1
Fall 2018 0 0 0 Fall 2018 1,728.00$ Fall 2018 430 -4 Fall 2018 0 0 0
Total 0 0 1 Total 3,484.00$ Total 1420 0 Total 0 0 1
Average 0.00 0.00 0.33 Average 1,161.33$ Average 473.33 0.00 Average 0.00 0.00 0.33
Violations: 1)Payment was not received within two weeks of the end of the season. 2) No violations documented for Fall 2018 usage
Dragon Youth Football Association
Tournaments Total Participants User Fees Violations
Variations: 2016: Not all grades used City Fields. Flag exclusivey used City Fields for practices and 2nd, 4th, and 5th split times at City versus ISD fields. Cheer did not use City Fields. Prior to 2016 reporting was only for
participants/teams that utilized city facilities. 2016 Field Allocations: Bicentennial Park Open Space and Noble Oaks (offered Miracle Field and Bob Jones Amp.). 2017 Field Allocations: Noble Oaks (offered Bicentennial
Park Open Space, Miracle Field, Bob Jones Amp. and Chesapeake Park). 2018 Field Allocations utilized Southlake Sports Complex. Payment received is only for 13 of 21 teams and the 144 players who utilized space.
Overall total participation for Fall 2018 was 298 Football/132 cheer total 430.
421
353
298
135
81
132
0
100
200
300
400
500
600
Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Cheer
Non-residents
Residents
121
72
56
66
63
52
0 20 40 60 80 100 120 140
K - 1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
Ag
e
R
a
n
g
e
Participation by Age - Fall 2018
K - 1st Grade
2nd Grade
3rd Grade
4th Grade
5th Grade
6th Grade
69%
31%
0%
10%
20%
30%
40%
50%
60%
70%
80%
Participation by Gender- Fall 2018
Boys Girls
216
81
678
0 0 0
0
100
200
300
400
500
600
700
800
Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
F
i
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
9
16
21
0
5
10
15
20
25
Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
T
e
a
m
s
Number of Teams
556
430 434
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards
Year GSSA
Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total Participants
Yearly
Difference
Year Spring Summer Fall
2016 0 0 0 2016 $15,672.00 2016 2,859 0 2016 0 0 0
2017*0 0 0 2017*$15,840.00 2017*2,588 -271 2017*0 0 1
2018 1 0 1 2018 $16,884.00 2018 2,763 175 2018 0 0 0
Total 1 0 1 Total $48,396.00 Total 8,210 Total 0 0 1
Average 0.33 0.00 0.33 Average $16,132.00 Average 2736.67 Average 0.00 0.00 0.33
*YTD *YTD *YTD
Variations: No data or records for Summer 2018
Violations: 1)Game schedule not submitted two weeks prior to start of season.
Grapevine-Southlake Soccer Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
669 624 718
0
649 696 704
836
594
677
0
705 674 664
0
200
400
600
800
1000
1200
1400
1600
Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents
0
435
675
294
434
318
187
87
25
0 100 200 300 400 500 600 700 800
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
17 - 19 yrs
Ag
e
R
a
n
g
e
Participation by Age - 2018
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
17 - 19 yrs 40%
60%
0%
10%
20%
30%
40%
50%
60%
70%
Participation by Gender - 2018
Girls Boys
2046 1980 2013
0
1794 1860
1400
449 408 428
0
320
525 576
0
500
1000
1500
2000
2500
Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
151
123
147
0
127 144 144
0
20
40
60
80
100
120
140
160
Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
T
e
a
m
s
1395
1505
1218
1370 1368 1354
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards
Year
Total
Participants
Yearly
Difference
Year Spring Summer Fall
2017 425 0 2017 0 0 0
2018 470 45 2018 0 0 0
0 0 0 0 0 0 0
Total 895 0 Total 0 0 0
Average 447.50 0.00 Average 0 0 0
Miracle League of Southlake
Total Participants Violations
Variations: Spring 2018 practice varies, calendars we labeled practice specifically on dates calculated.
Violations:
39 31 32 31
174 206
180
202
0
50
100
150
200
250
Spring 2017 Spring 2018 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents212 213
3
213
116
138
0 50 100 150 200 250
3-5
6-12
13-17
18+
Ag
e
R
a
n
g
e
Participation by Age - Fall 2017
22%
78%
Participation by Gender - Fall 2017
Girls
Boys
7
23
6 6
78
70 70 74
0
10
20
30
40
50
60
70
80
90
Spring 2017 Spring 2018 Fall 2017 Fall 2018
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
16
18
16
18
15
15.5
16
16.5
17
17.5
18
18.5
Spring 2017 Spring 2018 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
T
e
a
m
s
Recreation
233 237
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards
Year SGSA
Tournaments
Outside
Tournaments
Outside
Clinics/Camps Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2016 1 4 0 2016 11,940.00$ 2016 800 2016 0 0 0
2017 2 3 0 2017 11,408.00$ 2017 764 -36 2017 0 0 1
2018 2 1 0 2018 10,177.00$ 2018 677 2018 0 0 0
Total 5 8 0 Total 33,525.00$ Total 2,241 0 Total 0 0 1
Average 1.67 2.67 0.00 Average 11,175.00$ Average 747.00 0.00 Average 0.00 0.00 0.33
*YTD *YTD *YTD *YTD
Varations: Fall 2018 game hours varied due to amount or rainouts and make up dates needing to be rescheduled.
Violations: 1)Game schedule not submitted two weeks prior to start of season. 1)Game schedule not submitted two weeks prior to start of season.
Southlake Girls Softball Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
150 156
133 134 134 114
90 78
63 71 56
61
0
50
100
150
200
250
300
Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
Pa
r
t
i
c
i
p
a
n
t
s
Non-Residents Residents
21
66
116
146
169
94
65
0
0 20 40 60 80 100 120 140 160 180
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
16 and Up
Ag
e
R
a
n
g
e
Participation by Age -Fall 2017
3-4 yrs
5-6 yrs
7-8 yrs
9-10 yrs
11-12 yrs
13-14 yrs
15-16 yrs
16 and Up
1530 1530
1875
765 765
500
1530
1056
1625
363 246 372
0 0 0
334 325
637
0
500
1000
1500
2000
Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Fi
e
l
d
U
s
a
g
e
Ho
u
r
s
# Practice Field Hours
# Game Field Hours
21 21 18 17 16 17 14 16
12
17 15 15
0
5
10
15
20
25
Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
Te
a
m
s
Recreation
Select
22 15 9 26 11 20
136 167
126
171
147 151
0
50
100
150
200
250
Spring/Summer 2016 Spring/Summer 2017 Spring/Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
S
e
l
e
c
t
Pa
r
t
i
c
i
p
a
n
t
s
Select Non-
Residents
Select
Residents
175
240 234
190
158
194
171 158 135
196
182
205
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards
Year SBA
Tournaments
Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2016 1 1 1 2016 $22,219.00 2016 1,548 2016 0 0 0
2017 1 2 1 2017 $22,216.00 2017 1,864 316 2017 3 0 2
2018 1 1 1 2018 $23,951.00 2018 1,644 -220 2018 0 0 1
Total 3 4 3 Total $68,386.00 Total 5,056 Total 3 0 3
Average 1 1 1 Average $22,795.33 Average 1,685.33 Average 1 0 1
*YTD *YTD *YTD *YTD
Variations: Fall 2017 participation increase was due to larger number of resident and non-resident registration. Increase in game hours was due to rescheduled games. Fall 2018 payment for $8887.00 not yet
collected. Practice and game hours averaged per prior years, data not available.
Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Game played on field 5 without one business day notice on 5/6. 3) Games played on field 3 & 4 without one business day notice
on 5/10. Fall 2017 participation increase was due to larger number of resident and non-resident registration. Increase in game hours was due to rescheduled games. 1) Game schedule not received two weeks
prior to start of season. 2)Payment not received within two weeks of the end of the season. 1) Game schedule not received two weeks prior to start of season. 2)Fall 2018 Roster and Payment not received within
two weeks of the end of the season.
Dragon Youth Baseball Association
Total Participants User FeesCamps, Clinics & Tournaments Violations
557
765
504
93
217
82
345 333
408
160
84
160
21
46
28
98 126
98
0
100
200
300
400
500
600
700
800
900
Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
R
e
c
r
e
a
t
i
o
n
P
a
r
t
i
c
i
p
a
n
t
s
Non-
residents
Residents
115
127
204
190
193
181
155
285
168
26
0 50 100 150 200 250 300
4U
5U
6U
7U
8U
9U
10U
11-12U
13-14U
15-18U
Ag
e
R
a
n
g
e
Particiapation by Age 2018
2480 2480 2480
1250 1080 1165
2326 2352 2339
1296
987 1141
0 0 0
454 622 538
0
1000
2000
3000
Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Fi
e
l
d
U
s
a
g
e
Ho
u
r
s
# Practice Field
Hours
# Game Field Hours
443
75 72 69
10 15 10
42 45 39
13 11 15 13 11 15 11 15 13 0
20
40
60
80
Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
Te
a
m
s
Recreatio
n
113 111
142
105
134 147
36
20
42
20
28
33
0
20
40
60
80
100
120
140
160
180
200
Spring/Summer 2016 Spring/Summer 2017 Spring/Summer 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
S
e
l
e
c
t
Pa
r
t
i
c
i
p
a
n
t
s
Select Non-
Residents
Select
Residents
184
131
506
849
664
717
459
162
180
125
114 110
26
149
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards
Year SCLA Outside
Tournaments
Outside
Camps/Clinics Year User Fees Year Total
Participants
Yearly
Difference Year Spring Summer Fall
2016 1 1 4 2016 9,267.00$ 2016 701 0 2015 0 0 0
2017 0 0 2 2017 7,916.00$ 2017 613 -88 2016 0 0 0
2018 0 1 6 2018 5,676.00$ 2018 476 -137 2017*3 0 0
Total 1 2 12 Total 22,859.00$ Total 1,790 0 Total 3 0 0
Average 0.33 0.67 4.00 Average 7,619.67$ Average 596.67 0.00 Average 1.00 0.00 0.00
*YTD *YTD *YTD *YTD
Variations: Game fields were not used during Fall Season starting 2017. Practice fields at SSC were not utilized, only Bicentenial Park Hockey rink.
Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Games played on field 2 without one business day notice on 5/6. 3) Spring payment received past two weeks after conclusion of season.
Southlake Carroll Lacrosse Association
Camps, Clinics & Tournaments Total Participants User Fees Violations
350 349
267 241
152
108
54 63
64
56
49
37
0
50
100
150
200
250
300
350
400
450
Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
P
a
r
t
i
c
i
p
a
n
t
s
Non-Residents
Residents
17%
19%
23%
26%
16%
0%5%10%15%20%25%30%
K-2 Grade
3-4 Grade
5-6 Grade
7-8 Grade
High School
Participation by Age -2018
41
216
16
58
0
50
100
150
200
250
300
Girls Boys
Participation by Gender - 2018
Youth High School
1480 1480 1480 1480
226 224
133.5
324 301
12 0 0 0 0 0 0
200
400
600
800
1000
1200
1400
1600
Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018*
Fi
e
l
d
U
s
a
g
e
H
o
u
r
s
# Practice Field Hours
# Game Field Hours
Box Lacrosse Usage Hours
331
404 412
297
201
145
26 26
20
15
0
12
0
5
10
15
20
25
30
Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018
Nu
m
b
e
r
o
f
T
e
a
m
s
Number of Teams
57
274
Updated: 5/9/2019
Item 8 - Packet Insert - Athletic Associations Dashboards