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2019-05-13 PB PacketCITY OF SOUTHLAKE MEMORANDUM May 9, 2019 TO: Parks and Recreation Board Members FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Parks and Recreation Board Meeting — Monday, May 13, 2019 The regular Park Board meeting will begin at 6:00 p.m. in Legends Hall Boardroom at The Marq Southlake, 285 Shady Oaks Drive. Refreshments will be served at a reception in the Senior Center following the Call to Order of the meeting. Please advise staff if you are not able to attend this meeting (Icarpenter(c�ci.southlake.tx.us or 817.748.8184). Thank you. REGULAR AGENDA 1. Agenda Item No. 1. Call To Order 2. Recognition and reception for outgoing Parks & Recreation Board Chair Tina Wasserman. The reception will be held in the Senior Center in Legends Hall. 3. Agenda Item No. 3. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held February 11, 2019. Please make any corrections to the minutes part of the motion for consideration. B. Absence of Parks and Recreation Board Members — The Board will consider the absence of Park Board member Lori Palmer from the February 11, 2019 meeting. A copy of the Attendance Report is in your packet. 4. Agenda Item No. 4. Public Forum This is the public's opportunity to address the Board about non -agenda items. During Public Forum, the Board will not discuss or take action on any item brought up at this time 5. Agenda Item No. 5. Discussion City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date — May 13, 2019 Page 2 of 2 A. Parks & Recreation Update - This is a standing item on the agenda to allow staff to update the Board on Parks & Recreation related topics and upcoming activities and events. No packet documents. B. Park Projects Update — Staff will provide a status report on existing park projects. No packet documents. C. Winding Creek Park — This item has been added to the agenda at the request of Board Chair Wasserman and Member Bedwell. Staff will be available to participate in the discussion and answer any questions. No packet documents. 14119:14:a11194►yiRX9701►1119 40*30 6. City Council Action — There were no park and recreation -related action items considered by City Council at the April 2, April 16 and May 7, 2019 Council meetings. City Council agendas are posted on the City's webpage 6pm the Friday preceding the City Council meeting. You may sign up to receive a copy of the agenda at "Notify Me" tab at.http://www.citvofsouthlake.com/1ist.aspx. 7. Park Board June Meeting — The regular Park Board meeting scheduled on June 10th has been rescheduled to Monday, June 24, 2019, 6:00 p.m. at Legends Hall at The Marg Southlake Boardroom. City Council will make new Park Board appointments at their June 18 meeting and it is hoped the new Park Board members will be able to attend their first meeting with the group at the June 24th meeting. 8. FYI, Athletic Associations Dashboard Reports — Included in your packet are copies of the latest dashboard reports. All variances have been added to each report per the request of the Board. Please contact staff if you have any questions. As always, we appreciate your commitment and service to the City. Chris Tribble STAFF CONTACT INFORMATION: Telephone — (817) 748-8203 Facsimile — (817) 748-8027 1400 Main Street, Suite 210, Southlake, TX 76092 Chris Tribble, Director of Community Services, 817-748-8021, (ctribble(a)ci.southlake.tx.us) Kate Meacham, Deputy Director of Community Services, 817-748-8018; (kmeacham(a)ci.southlake.tx.us) Cassie Tucker, Strategic Operations Manager, 817-748-8036, (ctucker .ci.southlake.tx.us) Cordie Hatch, Assistant to the Director, 817-748-8963, (1Chatch(@ci.south1ake.tx.us Linda Carpenter -Elgin, Administrative Secretary, 817-748-8184;(Carpenter(a)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARK AND RECREATION BOARD MEETING Monday, May 13, 2019 6:00 P.M. LOCATION: Legends Hall at The Marq Southlake Boardroom 285 Shady Oaks Drive Southlake, Texas 76092 TIME: 6:00 P.M. REGULAR AGENDA: 1. Call to Order 2. Recognition and reception for outgoing Parks & Recreation Board Chair Tina Wasserman 3. Consent A. Approve minutes from the Parks and Recreation Board meeting held February 11, 2019 B. Absence of Parks and Recreation Board members 4. Public Forum 5. Discussion A. Parks & Recreation Update B. Park Projects Update C. Winding Creek Park 6. Adjournment CERTIFICATE I hereby certify that the above w1f0vas posted on the official bulletin boards at Town Hall, 1400 Main Street, Southl"� 'N ,, rr,Friday, May 10, 2019 by 6:00 p.m. pursuant to pter 551 of the Texas `b'rrml�YrPo�,� ,C) •y_ Am elley, T C = City ecretary ' v ' •• .....•••*• ```�e� If you plan to attend this public meNi�g�A ;VLF a disability that requires special needs, please advise the City Secretary 48 hours in advance at 817.748.16 reasonable accommodations will be made to assist you. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: FEBRUARY 11, 2019 LOCATION: Southlake Town Hall Council Chambers, 1400 Main Street, Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, and Vice Chair Frances Scharli; Board Members Chad Bedwell, Mitch Hill, Kevin Craddock, Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Lori Palmer STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, and Contract Administrator Junior Camacho REGULAR AGENDA 1. CALL TO ORDER Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 6:08 p.m. 2. CONSENT AGENDA 2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD MEETING HELD JANUARY 14, 2019 The minutes of the January 14, 2019 Park Board meeting were approved with corrections to Item 5C, Southlake Sports Complex Concept Design. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board member Paul Venesky's absence at the January 14, 2019 meeting was excused. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED A motion was made to approve the Consent items, including the minutes of the January 14, 2019 meeting as corrected, and the absence of Park Board member Paul Venesky from the January meeting, as presented. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-1 Minutes of the February 11, 2019 Parks Board Meeting Page 2 of 4 Motion: Scharli Second: Hill Ayes: Bedwell, Craddock, Hill, Scharli and Wasserman Nays: None Abstain: Venesky (Absent 1/14/19 meeting) Vote: 5-0-1 Motion carried. 3. PUBLIC FORUM Chairman Tina Wasserman opened public forum. There being no one to speak, Chairman Wasserman closed public forum. 4. REPORTS Director Chris Tribble introduced Contract Administrator Junior Camacho who was recently hired to work in the Parks Maintenance Division to manage the City's Facilities Utilization Agreements, landscape maintenance contracts and other park related contracts. Comments were made regarding listing association violations on the dashboard reports. Staff and Board officers will discuss how to address violations on future dashboard reports, and if violation notations are needed. The Park Board received dashboard reports in their meeting packet for the Dragon Youth Football Association, Grapevine Southlake Soccer Association, Miracle League of Southlake, Southlake Girls Softball Association, Dragon Youth Baseball Association and Southlake Carroll Lacrosse Association. Representatives from Southlake's youth athletic associations were present to respond to questions and comments from Park Board members concerning their organization's Dashboard report. Robert Ladd, Dragon Youth Football Association representative, 4015 Via Vista, Southlake. Nick Smith, Dragon Youth Baseball Association representative, 701 Chaucer, Southlake. The association is interested in cost sharing opportunities for goal posts at Southlake Sports Complex through the SPDC matching funds program. Park Board recommended removing the "Summer" column from Dragon Youth Baseball Association dashboard report. David Cerami, Grapevine-Southlake Soccer Association representative, 111 Sam Bass Ridge Road, Southlake. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 2 Minutes of the February 11, 2019 Parks Board Meeting Page 3 of 4 Tom Cormandi, Miracle League of Southlake Director of Operations, 1915 Big Bend Drive, Grapevine. Coby Cox, Southlake Carroll Lacrosse Association Field Coordinator and Community Relations, 108 Swallow Court, Southlake. The Board noted future SCLA boys lacrosse dashboard reports will reflect removal of girl stats in the data. Brett Orr, Southlake Girls Softball Association president, 415 West Chapel Downs Drive, Southlake. The Board noted occasional issues with players, not associated with SGSA, using the batting cages during SGSA practices, could benefit by communication through signage and discussions with the league. Kris Kristynik, Southlake Girls Lacrosse Association, 137 Welford Lane, Southlake. A dashboard report was not available at this meeting as City Council just approved the Facilities Utilization Agreement for the girls' lacrosse association on January 15, 2019. The next athletic association Dashboard reports will be presented at the February 2020 meeting. 5. DISCUSSION Director Chris Tribble presented the parks and recreation update, providing information about Celebrate Southlake and community dinner on March 23 at The Marq; Easter in the Park at North Park on April 13; Miracle Eggstravaganza at the Texas Rangers Miracle League Field in Bicentennial Park; and showed a Champion Club promotional video about the grand opening on April 6. Mr. Tribble responded to questions from the Board. The regular Park Board meeting in March is cancelled; the next meeting will be held April 8, 2019 at The Marq. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:15 p.m. Motion: Scharli City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A-3 Minutes of the February 11, 2019 Parks Board Meeting Page 4 of 4 Second: Bedwell Ayes: Bedwell, Craddock, Hill, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion carried. Tina Wasserman, Chairman Parks & Recreation Board Chris Tribble, Director Community Services Dept. A video and audio recording of this meeting may be available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3A - 4 CITY OF SOUTHLAKE MEMORANDUM April 25, 2019 TO: Parks and Recreation Board FROM: Chris Tribble, Director of Community Services SUBJECT: Absence of Parks and Recreation Board Member(s) — Standing Agenda Item Action Requested: Park Board members excuse the absence of Park Board member Lori Palmer at the February 11, 2019 Park Board meeting. Background Information: The "Absence Policy for Parks and Recreation Board" adopted July 12, 2004 and revised March 2, 2010, provides a mechanism for consideration of absences of Board members from regular or special Park Board meetings. This item is listed as a standing item on meeting agendas. Financial Considerations: None Strategic Link: N/A Citizen Input/ Board Review: City Council approved the Policy Ordinance Review Committee (P.O.R.C.) revisions to the Parks and Recreation Board Absence Policy March 2, 2010 Park Board approved the Absence Policy at the July 12, 2004 meeting. Legal Review: N/A Alternatives: Any commentary as appropriate. Supporting Documents: Attendance Log Staff Recommendation: Park Board action to excuse the absence of Lori Palmer from the February 11, 2019 meeting. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 3B-1 Park and Recreation Board Attendance Report 2019 Individual Place Name 1/14/19 2/11/19 3/11/19 4/8/19 5/13/19 6/10/19 7/8/19 8/12/19 9/9/19 10/14/19 11/11/19 12/9/19 Attendance Rate Hrs To Date =Kevin Craddock 0 Tina man ©.- - Paul Venesky . Attendance Rate (includes Total Hrs Per Month Average Monthly Attendance Rate 1 2019 1 86% 1 1In attendance X INot in attendance, no substitute ! ISubstitute in attendance I • Vacant position I Meeting Canceled Meeting Canceled due to no quorum Change in Representative 3B - 2 Dragon Youth Football Association 600 556 Cheer 500 on -residents 434 430 Residents CL .r 400 LM c� a y- 300 0 E 200 Z 100 0 Fall 2016 Fall 2017 Fall 2018 800 # Practice Field Hours v' 700 ��R # Game Field 0 600 tX0 N 500 a� 400 I 4- 0 300 216 E 200 Z 100 81 0 0 0 0 �- Fall 2016 Fall 2017 Fall 2018 25 of Number of Teams E 20 H � 15 O L 10 E 5 Z 0 Fall 2016 Fall 2017 Fall 2018 Participation by Age - Fall 2018 6th Grade 5th Grade ■ K - 1st Grade 2nd Grade 4th Grade tw , , 3rd Grade IP 4th Grade DC 5th Grade 6th Grade tW 3rd Grade Q 2nd Grade K - 1st Grade 0 20 40 60 80 100 120 140 Tournaments Outside Outside Year DYFA Tournaments Camps/Clinics Fall 2016 0 0 1 Fall 2017 0 0 1 Fall 2018 0 0 0 Total 0 0 1 Average 0.00 0.00 0.33 User Fees Year User Fees Fall 2016 $ 1,260.00 Fall 2017 $ 496.00 Fall 2018 $ 1,728.00 Total $ 3,484.00 Average $ 1,161.33 Participation by Gender- Fall 2018 80 % 70 69% Boys Girls 60 50 40 31% 30 20% 10% 0% Total Participants Total Yearly Year Participants Difference Fall 2016 556 0 Fall 2017 434 -122 Fall 2018 430 -4 Total 1420 0 Average 473.33 0.00 Violations Year Spring Summer Fall Fall 2016 0 0 0 Fall 2017 0 0 1 Fall 2018 0 0 0 Total 0 0 1 Average 0.00 0.00 0.33 Variations: 2016: Not all grades used City Fields. Flag exclusivey used City Fields for practices and 2nd, 4th, and 5th split times at City versus ISD fields. Cheer did not use City Fields. Prior to 2016 reporting was only for participants/teams that utilized city facilities. 2016 Field Allocations: Bicentennial Park Open Space and Noble Oaks (offered Miracle Field and Bob Jones Amp.). 2017 Field Allocations: Noble Oaks (offered Bicentennial Park Open Space, Miracle Field, Bob Jones Amp. and Chesapeake Park). 2018 Field Allocations utilized Southlake Sports Complex. Payment received is only for 13 of 21 teams and the 144 players who utilized space. Overall total participation for Fall 2018 was 298 Football/132 cheer total 430. (Violations: 1)Payment was not received within two weeks of the end of the season. 2) No violations documented for Fall 2018 usage Updated: 5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards Grapevine-Southlake Soccer Association 1600 1505 ■ Non -Residents 1400 1395 1354 1370 1368 0 Residents (A 1218 C Q 1200 674 M 1000 ' e c 0 800 M a� u 600 O 400 L ,•, 4 /�/� ii 0 E 200 Z 0 I I Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018 2500 -4-# Practice Field Hours to 2046 1980 2013 ♦-# Game Field Hours 2000 17941860 O 2 O 1500 t0 M LA 1000 M LL 500 449 408 428 525 576 0 0 Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018 160 140 LA 120 M 100 aJ 80 O 60 40 E 20 Z 0 — Spring 2016 Spring 2017 Spring 2018 Summer 2018 Fall 2016 Fall 2017 Fall 2018 17-19yrs 15-16 yrs 13-14 yrs 11-12 yrs OA C M 9-10 yrs CUD Q 7-8 yrs I 5-6 yrs I 3-4 yrs 0 Participation by Age - 2018 675 3-4 yrs N 5-6 yrs ■ 7-8 yrs ■ 9-10 yrs ■ 11-12 yrs ■ 13-14 yrs ■ 15-16 yrs ■17-19yrs 435 100 200 300 400 500 600 700 800 Camps, Clinics & Tournaments Outside Outside Year GSSA Tournaments Camps/Clinics 2016 0 0 0 2017* 0 0 0 2018 1 0 1 Total 1 0 1 Average 0.33 0.00 0.33 *YTD Variations: No data or records for Summer 2018 User Fees Year User Fees 2016 $15,672.00 2017* $15, 840.00 2018 $16, 884.00 Total $48,396.00 Average $16,132.00 Violations: 1)Game schedule not submitted two weeks prior to start of season. *YTD 70 60 50 40 30 20 10% 0% Total Participants Yearly Year Total Participants Difference 2016 21859 0 2017* 21588 -271 2018 21763 175 Total 8,210 Average 2736.67 *YTD Participation by Gender - 2018 ■ Girls ■ Boys 60% Violations Year Spring Summer Fall 2016 0 0 0 2017* 0 0 1 2018 0 0 0 Total 0 0 1 Average 0.00 0.00 0.33 Updated:5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards x MIT�E LEAGUE of Southlake Miracle League of Southlake x MIRA E LEAGUE of Southlake 250 200 c� CL �V LM LM 150 ca a 0 LM 100 E =1 z 50 237 212 233 ■ Non -Residents P Residents Spring 2017 Spring 2018 Fall 2017 Fall 2018 90 78 # Practice Field Hours 80 74 # Game Field Hours i 70 70 - 70 60 — MO 50 — CA 40 D 30 23 .� 20 LL 10 7 6 6 0 Spring 2017 Spring 2018 Fall 2017 Fall 2018 18.5 18 E 17.5 Cu 17 0 16.5 LM 16 E 15.5 Z 15 Spring 2017 Spring 2018 Fall 2017 Fall 2018 L Recreation 1 Participation by age - Fall 2017 Participation by Gender - Fall 2017 Girls is+ 138 pr Boys 13-17 116 al dA c6 GC a5-12 213 3-s 3 1i 0 50 100 150 200 250 11 Total Participants Total Yearly Year Participants Difference 2017 425 0 2018 470 45 0 0 0 Total 895 0 Average 447.50 0.00 Variations: Spring 2018 practice varies, calendars we labeled practice specifically on dates calculated. Violations: Violations Year Spring Summer Fall 2017 0 0 0 2018 0 0 0 0 0 0 0 Total 0 0 0 Average 0 0 0 Updated: 5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards Southlake Girls Softball Association 300 ■ Non -Residents Residents 240 234 250 p 196 ._ 4-0 205 190 CA i a-+ 200 .1 175 V � W m cc CL y— •V p 150 a � E 100 Z 50 0 Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018 250 Select Non - Residents a-+ V 200 182 194 T (A 158 135 158 171 ■ Select Residents N o CL 150 � V E a 100 Z 50 0 Spring/Summer 2016 Spring/Summer 2017 Spring/Summer 2018 Fall 2016 Fall 2017 Fall 2018 2000 1875 1530 1530 1530 1625 1500 -+ #-practice Field Hours CA (A1056 1000 7-65 -f # Game Field Hours O ---#- 500 637 = 500 363 246 372 334 U. 0 0 0 0 F Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018 25 Recreation 20 Select O cn 15 aJ E .0 m 10 w ZS � Z 5 0 Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018 Participation by Age -Fall 2017 3-4 yrs 16 and Up 0 5-6 yrs 7-8 yrs 15-16 yrs WMJM65 9-10 yrs 11-12 yrs 13-14 yrs 194 13-14 yrs W 15-16 yrs tx0 11-12 yrs C y 1� g�6 and Up M DC 9-10 yrs 146 W Q 7-8 yrs 116 5-6 yrs 66 3-4 yrs 21 0 20 40 60 80 100 120 140 160 180 Camps, Clinics & Tournaments SGSA Outside Outside Year Tournaments Tournaments Clinics/Camps 2016 1 4 0 2017 2 3 0 2018 2 1 0 Total 5 8 0 Average 1.67 2.67 0.00 User Fees Year User Fees 2016 $ 11,940.00 2017 $ 11,408.00 2018 $ 10,177.00 Total $ 33,525.00 Average $ 11,175.00 Total Participants Year Total Yearly Participants Difference 2016 800 2017 764 -36 2018 677 Total 2,241 0 Average 747.00 0.00 Violations Year Spring Summer Fall 2016 0 0 0 2017 0 0 1 2018 0 0 0 Total 0 0 1 Average 0.00 0.00 0.33 *YTD *YTD *YTD *YTD Varations: Fall 2018 game hours varied due to amount or rainouts and make up dates needing to be rescheduled. Violations: 1)Game schedule not submitted two weeks prior to start of season. 1)Game schedule not submitted two weeks prior to start of season. Updated: 5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards 900 800 ,� C M 700 . U M 600 a p 500 400 U C1 IY 300 O 200 100 3 Z 0 200 180 160 tA 140 Q120 � •— u 100 L 80 E a 60 z 40 717 ring 2016 M 1 ring 2017 Dragon Youth Baseball Association M ing 2018 131 506 443 459 26 R, 114 110 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018 Spring/Summer 2016 Spring/Summer 2017 Spring/Summer 2018 162 125 e, Fall 2016 Fall 2017 Fall 2018 Non- residents Residents ■ Select Non - Residents Select Residents 3000 2480 2480 2480 2326 2352 2339 (D 2000 # Practice Field Hours N i 1296 1141 1250 1080 1165 987 � p 1000 # Game Field Hours 622 454 538 0 0 0 LL 0 Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018 80 4- 0 Recreatio 60 n E �, 40 3 Z 20 0 Spring 2016 Spring 2017 Spring 2018 Summer 2016 Summer 2017 Summer 2018 Fall 2016 Fall 2017 Fall 2018 I 15-18U 26 13-14U 11-12U 10U 9U 8U 7U 6U 5U 127 4U 115 0 50 100 Camps, Clinics & Tournaments SBA Outside Outside Year Tournaments Tournaments Camps/Clinics 2016 1 1 1 2017 1 2 1 2018 1 1 1 Total 3 4 3 Average 1 1 1 *YTD User Fees Year User Fees 2016 $22,219.00 2017 $22,216.00 2018 $23,951.00 Total $68,386.00 Average $22,795.33 *YTD Particiapation by Age 2018 150 168 193 190 `I 285 200 250 300 Total Participants Year Total Yearly Participants Difference 2016 1,548 2017 11864 316 2018 1,644 -220 Total 51056 Average 1,685.33 *YTD Violations Spring Summer Fall 2016 0 0 0 2017 3 0 2 2018 0 0 1 Total 3 0 3 Average 1 0 1 *YTD Variations: Fall 2017 participation increase was due to larger number of resident and non-resident registration. Increase in game hours was due to rescheduled games. Fall 2018 payment for $8887.00 not yet collected. Practice and game hours averaged per prior years, data not available. Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Game played on field 5 without one business day notice on 5/6. 3) Games played on field 3 & 4 without one business day notice on 5/10. Fall 2017 participation increase was due to larger number of resident and non-resident registration. Increase in game hours was due to rescheduled games. 1) Game schedule not received two weeks prior to start of season. 2)Payment not received within two weeks of the end of the season. 1) Game schedule not received two weeks prior to start of season. 2)Fall 2018 Roster and Payment not received within two weeks of the end of the season. Updated:5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards Southlake Carroll Lacrosse Association 450 404 412 400 Non -Residents cn , Residents 4-0 r 350 331 CL or 297 4 -J 300 LM 0 250 LM 201 .0 200 E ' ' 145 M Z 150 • 100 50 0 Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018 1600 1480 1480 1480 1480 1400 # Practice Field Hours -te# Game Field Hours 1200 }Box Lacrosse Usage Hours 1000 v' 0 800 bb N 600 � � 400 324 301 LL 226 224 � 200 133.5 12 0 0 0 0 0 0 Spring 2016 Spring 2017 Spring 2018 Fall 2016 Fall 2017 Fall 2018* 30 CA 25 Number of Teams Eca 20 O 15 L 10 3 5 Z 0 Spring 2016 Spring 2017 Spring 2018 Participation by Age -2018 High School , 7-8 Grade , 5-6 Grade , 3-4 Grade , K-2 Grade , 0% 5% 10% 15% 20% 25% 30 Camps, Clinics & Tournaments Outside Outside Year SCLA Tournaments Camps/Clinics 2016 1 1 4 2017 0 0 2 2018 0 1 6 Total 1 2 12 Average 0.33 0.67 4.00 User Fees Year User Fees 2016 $ 9,267.00 2017 $ 7,916.00 2018 $ 5,676.00 Total $ 22,859.00 Average $ 7,619.67 Fall 2016 30( 25( 20( 15( 10( 5( 57 Girls Total Participants Year Total Yearly Participants Difference 2016 701 0 2017 613 -88 2018 476 -137 Total 1,790 0 Average 596.67 0.00 Fall 2017 Fall 2018 Participation by Gender - 2018 Youth 274 Boys High School Violations Spring Summer Fai 2015 0 0 0 2016 0 0 0 2017* 3 0 0 Total 3 0 0 Average 1.00 0.00 0.00 *YTD *YTD *YTD *YTD Variations: Game fields were not used during Fall Season starting 2017. Practice fields at SSC were not utilized, only Bicentenial Park Hockey rink. Violations: 1) Season schedule not submitted 2 weeks prior to start of season. 2) Games played on field 2 without one business day notice on 5/6. 3) Spring payment received past two weeks after conclusion of season. Updated: 5/9/2019 Item 8 - Packet Insert - Athletic Associations Dashboards