Item 7B SPIN Report
SPIN MEETING REPORT
SPIN Item Number: SPIN2018-40
City Case Numbers: N/A
Project Name: First National Bank
SPIN Neighborhoods: SPIN #5
Meeting Date: October 23, 2018
Meeting Location: 1400 Main Street, Southlake, TX
City Council Chambers
Total Attendance: 25
Host: Vikram Jangam, Community Engagement Committee
Applicants Presenting: Chris Adams / Curtis Young
City Staff Present: Madeline Oujesky, Assistant to the Director & Jerod Potts, Policy
and Strategic Initiative Principal Planner
Presentation begins: 6:08 pm Presentation ends: 7:22 pm
Town Hall Forums can be viewed in their entirety by visiting http://www.cityofsouthlake.com and clicking
on “I Want to” and “View” “Video on Demand” – forums are listed under SPIN by meeting date.
FORUM SUMMARY:
Property Situation: 2001 Shady Oaks Dr.
Details: Proposing to develop a two-and-a-half story banking center and administrative building
for First National Bank
Property located at SW corner of S.H. 114 and Dove Rd. and Shady Oaks
Dr.
o 2.2 acres
o Approx. 16,000 sq. ft.
o 2 ½ stories
Building materials – non reflective glass, masonry, stone
59 parking spots
Screen parking lot from Shady Oaks
Trying to keep as much natural vegetation and trees as possible
Presentation:
Questions:
Q: Where would the entrances be located?
A: Two (2) entrances from S.H. 114, one (1) exit onto Shady Oaks (right turn only) – for
emergency access.
Q: Do you have a water runoff plan? There is a major problem with drainage from the
proposed property onto the adjacent property.
A: Civil engineering is not completed. We will work to contain the drainage on our propert y
and work with TxDOT.
Q: The land area located to the north of the proposed property will not be developed,
correct?
A: Correct, the area will not be developed with this proposal; however, the bank does own
that property under contract.
Q: The small land area located to the north of the proposed property is currently zoned AG.
Are there any future zoning plans for this site?
A: The Future Land Use Plan designates the site as Office Commercial. Zoning is
Agricultural.
Q: S-P zoning for this site?
A: Yes, proposed zoning is S-P-1
Q: Does S-P zoning allow for a multi-story building?
A: Building height falls into commercial zoning and S-P regulations and is more of a general
designation
A: Current zoning is AG (Agricultural). What is being proposed does require a zoning
change. S-P-1 is a detailed site plan district and allows developers (when bringing zoning
forward) to customize their district to their specifications. S-P-1 is an umbrella term where
developers can plug in their uses and determine their setbacks, as well as meet
development regulations. S-P districts are special.
Q: Who approves those changes?
A: City Council. This development has not brought forth a submittal yet to the city. They
have visited the Corridor Planning Committee. After a submittal has been made, this
development would need to go to a Planning and Zoning Commission meeting and have
their development case read at two (2) City Council meetings. The second City Council
reading would be a public hearing.
Q: Why does your design include more buffering along S.H. 114 and not along Shady Oaks
(residential)?
A: Proposed property is located in the Corridor Overlay district. As part of this, we have a
50ft building setback and pavings that the Corridor Committee would like to see. The
Corridor Committee prefers this plan more than other plans that we have brought forth.
Q: Instead of having an entrance/exit lane onto Shady Oaks Dr., maybe designate this lane
for emergency access and Fire only?
A: We did think about having emergency access only; however, the bank has very few
transactions and not much traffic will be coming through the development. We wanted to
leave an avenue for vehicles wanting to move north. We suspect that there will be limited
traffic on Shady Oaks.
Q: 16,000 sq. ft. facility would imply somewhere between 50-75 employees... 20 trips a day
seems far-fetched.
A: Possible 25 employees in the building.
Q: You assume that 20 vehicles a day will use the two lane drive-through facility. Does the
facility need two drive through lanes?
A: One lane is for an ATM and the other lane is a commercial window lane.
Q: So each of those lanes will be used 10 times a day? What’s the current drive-through
window usage at your facility?
A: I do not have those statistics with me at the moment, but it is very light.
Q: So if there are 20 trips per day, maybe the development could have more green space by
eliminating two drive-through lanes to one if traffic will be light?
A: The ATM lane on the outside and the commercial window is closest to the building. The
commercial window transactions take longer than an ATM withdrawal, so we do not want to
tie up the ATM lane with traffic.
Q: In the rendering you show the building to be two-and-a-half (2 ½) stories, but you could
argue that the building is technically three-and-a-half (3 ½) stories with the skylights. What is
your definition of a ‘story’?
A: There is a ground level, a second story that covers the footprint of the building, and the
third floor has a board room and training room. By definition, that is two-and-a-half (2 ½)
stories, since the third floor does not cover the footprint of the building.
Q: But the building is three stories tall?
A: The building is 50ft tall.
Q: This is a heavily wooded site, how are you addressing tree ordinances?
A: We plan on preserving as many trees as possible that are 6in. caliber or wider. Along
S.H. 114 we will have a 50ft setback and landscape buffer.
Q: So you will landscape a highway and clear cut along Shady Oaks Dr.?
A: No, we will not clear cut Shady Oaks, we will maintain as many trees as possible. There
is a plan for an 8ft sidewalk along Shady Oaks Dr., as designated in the city’s Pathways
Master Plan.
Q: Do you think this development (bank) would be a good neighbor to the existing
neighborhood?
A: I think it will because we are here to receive all your comments and feedback to make
this development better
Q: Can you elaborate how you will be a good neighbor to the surrounding estates and
residential homes up and down Shady Oaks?
A: We have attempted to reach out and make contact with neighbors up and down Shady
Oaks to receive their input and show them our development plans.
Q: Can you speak to your lighting plan?
A: We will have pole lights in the parking lot that will be kept low and shielded so no light will
bleed over into the neighborhood. Possible 2ft candles (soft lights) for the parking lot. This
plan is not engineered yet, it is still conceptual.
Q: Can you do an acoustic study for this development?
A: We have not thought about that before tonight, but we can look into it.
Q: What is the current percentage of tree cover on the site?
A: About 90-100% covered
Q: What is the percentage you are planning on maintaining?
A: Have not prepared a landscape plan yet, but we would like to preserve as many trees as
possible.
Q: Can you ballpark the percentage of trees you will keep?
A: Required to maintain 30% but we would like to preserve more.
Q: What percentage of trees would you remove, not including mitigation?
A: Goal is to meet required 30% tree mitigation and we will add more trees in the process. It
will not be 50% removal, it will be less.
Q: In Southlake, AG seems important to keep land. There are plenty of commercial areas
elsewhere. Did you look at any other lots?
A: The Future Land Use plan is not zoning and does not give you entitlements. It’s intended
as a guide and vision for the future. This portion of land along Shady Oaks in the Future
Land Use plan is designated as Office Commercial, allowing it to be developed as Office
Commercial in the future.
Q: There is an office building a little ways down from this property where parking is along
S.H. 114, why can’t parking be closer to the highway in this development?
A: Our original plan that was brought forward to the Corridor Planning Committee placed
parking along S.H. 114 and those plans were shot down. Our plan now has parking along
Shady Oaks which the Corridor Planning Committee liked; however, we might need to go
back to the Corridor Planning Committee and talk once more.
Q: Is the style of the building conceptual since this step is conceptual? The building could
look less futuristic and maybe have a softer appearance?
A: The whole thing is conceptual, anything is subject to change. I will take your feedback to
the bank and have a discussion on revising the plan as they see fit.
Concerns:
Issue of drainage from S.H. 114.
More of a site plan issue, not a zoning issue.
Neighbors have not received any contact to discuss the development from the
developer.
If you would be able to project the noise level for future development that would be
helpful.
Neighbors prefer not to see the building development from Shady Oaks. We would like a
buffer screen or wall built.
We will not support a drive through for development.
Do not see plans to keep any existing trees along Shady Oaks in your development
plans.
Water runoff will be a major issue.
Concerns with runoff, flooding, noise and increased traffic.
Preservation of trees needs to have greater importance, because it does not have that
importance now.
Developers are only focusing on protecting S.H. 114, not the residential homes near
those developments.
Trees behind the proposed property are on our side of Shady Oaks. They are our trees;
this picture is not doing justice for this development. Our properties are deed restricted.
59 parking spaces for 20 employees a day?
Strongly suggest you do not have an exit onto Shady Oaks.
Adjacent neighbors stand to lose value in our properties. Agreed that there should not be
an exit onto Shady Oaks.
Suggest having a 50ft setback along Shady Oaks and leave trees.
Height of the building is a concern. Also, there is a serious drainage problem along
Shady Oaks.
Paving 2 ½ acres will create more runoff than there is now.
Concrete and asphalt will create more runoff than we currently see.
SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official
meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and
the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are
strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council.
Southlake Connect Results for the October 23, 2018 SPIN Town Hall Forum