Item 4D - SADA Systems Inc. G Suite Licenses Renewal 2019M E M O R A N D U M
April 16, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4D: Approve purchase of G Suite Business Licenses from
SADA Systems Inc. in an amount not to exceed $63,210.
Action
Requested: Approve purchase of G Suite Business Licenses from SADA
Systems Inc. in an amount not exceed $63,210.
Background
Information: G Suite Business Licenses currently provide email, calendar,
internal website, and other Google applications to the City.
Approving this expense allows the City to ensure critical
communication services are reliable and easily accessible,
as well as the advantage of utilizing the latest technology for
performance enhancing features.
Financial
Considerations: The 2019 fiscal year budget approved $63,210 for this
software.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards.
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving G Suite Business Licenses
would be to seek alternative electronic communication
services. This will impact operations and customer service.
Supporting
Documents: Quote
Staff
Honorable Mayor and City Council
Page 2 of 2
Recommendation: Staff recommends approving item as proposed.
DocuSign Envelope ID: 76682D94-6894-49FB-B8B9-7ADC954BEB16