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Item 4D - SADA Systems Inc. G Suite Licenses Renewal 2019M E M O R A N D U M April 16, 2019 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4D: Approve purchase of G Suite Business Licenses from SADA Systems Inc. in an amount not to exceed $63,210. Action Requested: Approve purchase of G Suite Business Licenses from SADA Systems Inc. in an amount not exceed $63,210. Background Information: G Suite Business Licenses currently provide email, calendar, internal website, and other Google applications to the City. Approving this expense allows the City to ensure critical communication services are reliable and easily accessible, as well as the advantage of utilizing the latest technology for performance enhancing features. Financial Considerations: The 2019 fiscal year budget approved $63,210 for this software. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: • B6 Optimize the use of technology • B4 Provide high quality services through sustainable business practices Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards. Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving G Suite Business Licenses would be to seek alternative electronic communication services. This will impact operations and customer service. Supporting Documents: Quote Staff Honorable Mayor and City Council Page 2 of 2 Recommendation: Staff recommends approving item as proposed. DocuSign Envelope ID: 76682D94-6894-49FB-B8B9-7ADC954BEB16