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2019-02-12 SAC Minutes CITY OF .&N! SOUTHLAKE Senior Advisory Commission Meeting Minutes: FEBRUARY 12, 2019 LOCATION: Senior Activity Center The Marq Southlake 285 Shady Oaks Drive Southlake, Texas Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle and SAC members, Kathryn Orler, Patty Howell (Alt #1), Greta Schumacher (Alt#2) Commission Members Absent: Ed Grondahl, Barbara Pappy, Esther Spickler Staff Members Present: Assistant to the City Manager Lauren LaNeave, Deputy Director Economic Development & Tourism Daniel Cortez, Deputy Director of Community Services Kate Meacham, Hospitality & Sales Manager Ashley Newhart, and Senior Services Coordinator Soheila Phelps Guests: CARS President Ernie Meyer, MMOW Executive Director Mary King, SSFI officer and former Senior Advisory Commission member Bernie McCauley 1. CALL TO ORDER Chair Beverly Blake called the meeting of the Senior Advisory Commission to order at 1:02 p.m. 2. PUBLIC FORUM — Chair Beverly Blake opened Public Forum. Bernie McCauley, 900 Wildwood, Southlake, former Senior Advisory Commission member and current SSFI officer, spoke concerning Legends Hall senior center parking lot and inviting SAC members and City department directors to senior congregate luncheons. Chair Blake acknowledged the Public Forum comments will be taken under consideration and any information acquired about the mentioned topics will be provided at the next meeting. There being no one else to address the Commission, Public Forum was closed. 3. DISCUSSION 3A. CITY MANAGER'S OFFICE REPORT City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the February 12, 2019 Page 2 of 5 Assistant to the City Manager Lauren LaNeave provided a City Manager's Office Report handout on upcoming events, including the City's Crud Cruiser and Household Hazardous Waste event March 9, 2019, upcoming City and CISD elections, and early voting in April, City candidate forum April 9th, and responded to questions. Information concerning these events may be found on the City's website www.citvofsouthlake.tx.us. 3B. ECONOMIC DEVELOPMENT Deputy Director of Economic Development & Tourism Daniel Cortez updated the Commission about the City's Business Climate Survey and Engagement Program, and provided a comprehensive report about economic issues, development projects within the City, and responded to questions. 3C. METROPORT MEALS ON WHEELS REPORT Metroport Meals On Wheels (MMOW) Executive Director Mary King presented the MMOW year-end report and reviewed participation and financial statistics for the congregate and home delivered meals programs and responded to questions. Ms. King also addressed discrepancies in reports that were mentioned at the previous meeting. A copy of the December MMOW detail report and the 2018 cumulative report were included in the meeting packet. 3D. CALL A RIDE SOUTHLAKE REPORT Call A Ride Southlake, Inc. (CARS) Chairman Ernie Meyer presented a yearly comparison of ridership data, the 2018 ridership stats, driver stats and volunteer driver issues, CARS advertising campaign initiatives, and was available to answer questions. The Commission received a copy of the CARS 2018 cumulative report in the meeting packet. A suggestion was made for CARS to developing partner relationships with area churches and missions. 3E. SOUTHLAKE SENIOR FUNDING, INC. Southlake Senior Funding, Inc. (SSFI) representative Bernie McCauley presented a report and was available to answer questions regarding SSFI activities. A summary of recent SSFI's financial support for Southlake senior programs and activities was provided. Fundraising efforts present an on-going struggle due to loss of SSFI members. Regarding donations to non-profit organizations, a suggestion was given to have IRS Form 990 for SSFI available as a non-profit organization. 3F. COMMUNITY SERVICES REPORT Hospitality & Sales Manager Ashley Newhart presented the December Senior Center Dashboard Report and an update on the Champions Club construction. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Minutes of the February 12, 2019 Page 3 of 5 3G. SENIOR SERVICES REPORT Senior Services Coordinator Soheila Phelps updated the Commission on current and planned activities and programs and responded to questions. Ms. Phelps updated the Commission about Senior Center membership statistics, the quarterly Newsletter, upcoming changes and increases to classes/programs with the opening of Champions Club, and the new group fitness program at Champions Club. The Commission discussed how registration "wait-list" is handled. Deputy Director Kate Meacham discussed plans for Champions Club. Boards and commissions will be invited to the Champions Club Dedication on March 26, 2019. The grand opening for the Champions Club is scheduled for April 6, 2019. 4. CONSENT CONSENT AGENDA Consent Agenda items are considered routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE JANUARY 8, 2019 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair Beverly Blake presented the Consent Agenda, including approval of the minutes of the January 8, 2019 meeting. APPROVED A motion was made to accept the minutes of January 8, 2019 meeting as presented. Motion: Kyle Second: Alford Ayes: Alford, Blake, Kyle, Orler, Howell (Alt #1), Schumacher (Alt#2) [SAC Alternates substituted for the absent regular members] Nays: None Abstention None Vote: 6-0 Motion passed. 5. CONSIDER 5A. APPROVE SENIOR ADVISORY COMMISSION 1ST QUARTER DASHBOARD REPORT Chair Beverly Blake presented the Q1 Senior Advisory Commission Dashboard Report for feedback and approval. APPROVED City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Meeting Minutes of the February 12, 2019 Page 4 of 5 A motion was made to approve the Senior Advisory Commission 1st Quarter Dashboard Report. Motion: Alford Second: Schumacher Ayes: Alford, Blake, Kyle, Orler, Howell (Alt#1), Schumacher (Alt#2) [SAC Alternates substituted for the absent regular members] Nays: None Abstention None Vote: 6-0 Motion passed. NON-AGENDA ITEM CONSIDER CANCELLATION OF THE MARCH 12, 2019 SENIOR ADVISORY COMMISSION MEETING Although not on the agenda for the February 12, 2019 meeting, SAC members desired to make a motion to cancel the March 12, 2019 meeting. APPROVED A motion was made not to hold a Senior Advisory Commission meeting during March. Motion: Schumacher Second: Orler Ayes: Alford, Blake, Kyle, Orler, Howell (Alt#1), Schumacher (Alt#2) [SAC Alternates substituted for the absent regular members) Nays: None Abstention None Vote: 6-0 Motion passed. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 2:40 p.m. Motion: Alford Second: Kyle Ayes: Alford, Blake, Kyle, Orler, Howell (Alt #1), Schumacher (Alt#2) [SAC Alternates substituted for the absent regular members] City of Southlake Values: Integrity ♦ Innovation • Accountability ♦ Commitment to Excellence • Teamwork Senior Advisory Commission Meeting Minutes of the February 12, 2019 Page 5 of 5 Nays: None Abstention None Vote: 6-0 Motion passed. / Cn-•\ack__ B= erl c • air Community Servicesnartment at Lie Ie II ice Che6 A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values: Integrity • Innovation •Accountability • Commitment to Excellence • Teamwork WCITY Of SOUTHLAKE Senior Advisory Commission Sign-in Sheet February 12, 2019 @ 1pm Senior Activity Center–The Marq Southlake 285 Shady Oaks Dr. - Southlake, TX Ed Grondahl (Place 1) /1-bStA MaryLee Alford (Place 2), Vice Chair •Y.��. i / Kathryn Orler (Place 3) /WW1 4 Barbara Pappy (Place 4) /340 SRAA� Esther Spickler (Place 5) 2 Absent Beverly Blake (Place 6), Chairman kietbC- a,t Margie Kyle (Place 7), Secretary � %e Patty Howell (Alt 1) ;[lp: st�:� - /. Greta Schumacher (Alt 2) I�,/ / " "" "�/ STAFF Chris Tribble _ Kate Meacham '400— ijr7 44115), Ashley Newhart4 . Soheila Phelps GUESTS (PLEASE PRINT) Ernie Meyer (CARS) Brighton Greene (CARS) Erik Phelps (CARS) Mary King (MMOW) / A. _ Lauren LaNeave (CMO) �i — T Daniel Cortez (ED) Bernie McCauley (SSFI)