Loading...
Item 4Q M E M O R A N D U M April 2, 2019 To: Shana Yelverton, City Manager From: Lauren LaNeave, Assistant to the City Manager Subject: Item 4Q: Approve Resolution No. 19-016, adopting a strategy map and operating guidelines for the Mayor’s Alliance for Unity and Culture. Action Requested: Approval of Resolution No. 19-016 as presented. Background Information: In December 2018, the City Council passed Resolution 18- 050 to create the Mayor’s Alliance for Unity and Culture. Shortly after, the application process for this board was opened and remain open throughout December, closing in January. At the January 8, 2019, City Council meeting Council passed a Resolution amendment to increase the number of members from 20 to 31, and appointed all 31 applicants to the board. The strategic framework for consideration includes a strategy map and operating guidelines. The proposed strategy and operating guidelines are intended to ensure the Alliance has clear direction from City Council to move forward with their work. This framework will help the committee maintain a long- term strategy to sustain the Alliance’s work and engagement. The proposed strategy map and operating guidelines were reviewed by the Alliance at their first meeting on March 25, 2019. Financial Consideration: There are no direct financial considerations. However, there may be future recommendations to City Council that have a fiscal impact. Strategic Link: The proposed resolution addresses the focus areas of Partnerships & Volunteerism and Performance Management, C5 Promote opportunities for partnerships & volunteer involvement, C6 Enhance the sense of community by Item 4Q April 2, 2019 Page 2 of 2 providing excellent customer service and citizen engagement opportunities, B2 Collaborate with select partners to implement service solutions, B4 Provide high quality services through sustainable business practices, F1 Adhere to financial management principles & budget, and L1 Ensure our people understand the strategy & how they contribute to it. Additionally, this resolution is in alignment with the City’s mission to provide municipal services that support the highest quality of life for our residents, businesses, and visitors. Citizen Input/ Board Review: The draft Mayor’s Alliance for Unity and Culture strategy map and operating guidelines were reviewed by the committee at their first meeting on March 25, 2019. Legal Review: Not applicable at this time. Alternatives: Approve Resolution No. 19-016 with amendments or direct staff to revise the strategy and guidelines and return for City Council consideration at a future meeting. Supporting Documents: Resolution No. 19-016 Mayor’s Alliance for Unity and Culture Strategy Map Operating Guidelines Staff Recommendation: Approve Resolution No. 19-016 as presented. 1 RESOLUTION NO. 19-016 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, ESTABLISHING MAYOR’S ALLIANCE FOR UNITY AND CULTURE FOR THE CITY OF SOUTHLAKE; PROVIDING FOR APPOINTMENTS TO THE MAYOR’S ALLIANCE FOR UNITY AND CULTURE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Southlake’s mission is to provide the highest quality of life for our residents, businesses, and visitors; and, WHEREAS, the City Council of Southlake, Texas and the citizens of Southlake establish that the City is an inclusive community and people of all backgrounds contribute to our democracy, culture, and economy, regardless of race, color, national origin, religion, sex, sexual orientation, age, disability, or veteran status; and, WHEREAS, the City of Southlake is a place that believes diverse perspectives enhance the cultural fabric and overall prosperity of our community for current and future generations; and, WHEREAS, the City Council of the City of Southlake, Texas is of the opinion that a Mayor’s Alliance for Unity and Culture would be of assistance to the City Council and City staff by providing diverse insight and advice to foster positive relationships and a welcoming community for everyone who lives, works, and visits here; and, WHEREAS, the City of Southlake Council created such a committee by resolution on December 4, 2018 establishing the Mayor’s Alliance for Unity and Culture, terms of office, and responsibilities; and, WHEREAS, the Southlake City Council now desires to provide strategic direction for the Mayor’s Alliance for Unity and Culture to ensure alignment with the City’s strategic corporate objectives. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. The strategy map and operating guidelines for the Mayor’s Alliance for Unity and Culture are attached hereto as Exhibit A and Exhibit B respectively. Section 2. This resolution shall become effective from and after its passage. 2 PASSED AND APPROVED THIS THE 2nd DAY OF APRIL, 2019. CITY OF SOUTHLAKE, TEXAS Laura Hill, Mayor ATTEST: Amy Shelley, TRMC Deputy City Secretary 3 Exhibit A 4 Exhibit B Mayor’s Alliance for Unity & Culture Operating Guidelines Serve Our Customers • Community Action Plan Development and Implementation o Provide recommendations on the development and implementation of a community action plan (C5)  Engage in the planning process to develop recommendations for a community action plan to address culture, inclusion, and community building in Southlake  Meet and confer with staff for the purposes of reviewing, advising on, and providing support for culture and inclusion programs • Communication and Citizen Engagement o Promote public awareness of programs, services, events, and opportunities that respond to diverse interests, encourage community interaction, and promote a stronger sense of community (C6)  Work with staff to recommend short, medium, and long-term communication goals within the new community action plan. Ensure that goals are included as needed within the annual department implementation strategy  Meet and confer with staff to review current and future communication initiatives for the purpose of providing feedback on design and implementation and alignment with established goals o Strengthen communication and engagement in Southlake, including among neighborhoods, city government, and local businesses (C6)  Serve as ambassadors to support communication and engagement within the City by sharing with friends, family, and other community members who may be underserved or disengaged  Identify gaps or breakdowns in communication between the City and its residents 5 Manage the Business • Policy Advisors o Maintain and encourage inclusion, regardless of race, color, national origin, religion, sex, sexual orientation, age, disability, or veteran status, and other kinds of diversity (B4)  Consider recommendations that are related to removing potential barriers to inclusion of all EEO protected classes o Promote a legislative and policy environment that supports the Community Action Plan (B4)  Make recommendations to City Council on policy matters relating to the Community Action Plan • Partnership Development o Review research, engage stakeholders and partners, and recommend initiatives designed to spur and sustain community unity programs in strategic sectors of the community (B2)  Support cultural programs hosted by community partners  Identify opportunities to partner with groups for the implementation of community action plan recommendations • Monitor and Understand Demographics o Utilizing data, advise the City on ways to improve community connection and engagement (B4)  Annually review demographic information from the State Demographer’s Office and ESRI demographic data to understand the diversity of the community Provide Financial Stewardship • Funding Recommendations o Recommend innovative diversity and inclusion methods that are cost effective and fiscally sustainable (F1)  Identify if policy or program recommendations have a fiscal impact and review cost-benefit analysis of these programs 6 Promote Learning & Growth • Community Building o Build community motivation to engage on issues, trends and best practices (L1)  Support programs and communication that encourage the community to interact and get to know their neighbors and fellow residents • Board Training o Promote a well-trained board through adherence to City- established training goals (L1)  Complete annual training within timeframe  Complete diversity training or other additional training, if needed • Board Culture o Build a positive, productive and engaged board that supports the City’s mission and strategic goals (L1)  Ensure familiarity and understanding of adopted MAUC strategy and how it is connected to the City’s overall strategic goals  Meet attendance, conduct, and participation expectations