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Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 1 of 7 REGULAR CITY COUNCIL MEETING MINUTES MARCH 19, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman and Christopher Archer. CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben Thatcher, Assistant City Manager and Director of Economic Development & Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim Slifka, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Strategic Operations Manager Cassie Tucker, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Acting Deputy Director of Information Technology Jerry Weitzel, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public Works Administration Kyle Hogue, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor Laura Hill at 5:31pm. 2. INVOCATION: CLAYTON REED Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN Executive Chamber Board Member Ian MacLean provided an update on the Southlake Chamber of Commerce. Item 4A REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 2 of 7 4. DISCUSS POSSIBLE REVISIONS TO THE CITY’S ZONING ORDINANCE NO. 480, AS AMENDED TO PROVIDE FLEXIBILITY FOR RESIDENTIAL ACCESSORY BUILDINGS. Senior Director of Planning and Development Services Ken Baker provided possible amendments to the City’s zoning ordinance to allow flexibility in the allowance of accessory building (AB) and accessory dwelling (AD) units. 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Hill at 6:09pm. 2A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 6:09pm. Executive Session began at 6:20pm and concluded at 7:15pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 7:25pm. 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill expressed her appreciation for the support provided to the Southlake motorcycle officer who was injured in an accident. 3B. CITY MANAGER’S REPORT 3B1. CELEBRATE SOUTHLAKE AND THE MAYOR’S ALLIANCE FOR UNITY & CULTURE Strategic Operations Manager Cassie Tucker highlighted activities planned for Celebrate Southlake, including the Community Dinner, scheduled for Saturday, March 23, 2019. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 3 of 7 Assistant to the City Manager Lauren LaNeave provided a status update on the Mayor’s Alliance for Unity & Culture which is scheduled to meet for the first time on Monday, March 25, 2019. 3B2. VOTING GUIDE City Secretary Amy Shelley provided upcoming election information and dates. 3B3. WHITE CHAPEL PROJECT UPDATES Director of Public Works Rob Cohen provided updates regarding recently completed, current, and future projects along North and South White Chapel. 3B4. FINANCIAL REPORT (WRITTEN) This report is provided to Council in written format and was not discussed. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. 4A. APPROVE MINUTES FROM THE MARCH 5, 2019 REGULAR CITY COUNCIL MEETING. 4B. APPROVE CONTRACT RENEWAL FOR CONCRETE SERVICES WITH MANNING CONCRETE SAWING (PRIMARY) AND APEX CONCRETE CONSTRUCTION INC. (SECONDARY). 4C. APPROVE THE PURCHASE OF A TWO-NODE VMWARE WITH VSPHERE CLUSTER FOR THE SQL SERVERS, A THREE-NODE VMWARE WITH VSPHERE CLUSTER TO REPLACE AND VIRTUALIZE ALL APPLICABLE SERVERS, AND ADDITIONAL STORAGE FROM CIMA SOLUTIONS IN AN AMOUNT NOT TO EXCEED $205,000. 4D. APPROVE THE PURCHASE OF NETWORK SWITCHES TO ACCOMMODATE INCREASED STORAGE AND VMWARE FROM PRESIDIO IN AN AMOUNT NOT TO EXCEED $65,000. 4E. APPROVE THE PURCHASE OF MICROSOFT SQL LICENSING CORE LICENSES WITH SOFTWARE ASSURANCE FROM SHI IN AN AMOUNT NOT TO EXCEED $91,000. 4F. APPROVE THE 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT. 4G. ORDINANCE NO. 641-C, 1ST READING, APPROVE REVISIONS TO THE FLOODPLAIN ORDINANCE. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 4 of 7 4H. APPROVE A CONTRACT AGREEMENT WITH COUNTYWIDE INSPECTIONS SERVICES, INC. TO PROVIDE BUILDING INSPECTIONS SERVICES TO THE CITY IN AN AMOUNT NOT TO EXCEED $70,000. 4I. ORDINANCE NO. 480-491C (ZA19 -0010), 1ST READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR MORRISON OFFICE PARK ON PROPERTY BEING DESCRIBED AS LOTS 1-7, BLOCK 1, MORRISON OFFICE PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS LOCATED AT 300 -330 MORRISON PARK DRIVE AND 2720 E. SH 114, SOUTHLAKE TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: “S-P-2” GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. 4J. ZA18 -0028, SITE PLAN FOR THE LANDMARK OFFICE EXPANSION ON PROPERTY DESCRIBED AS LOT 15, PHASE 1, LAKE WOOD ACRES ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 750 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "O-1" OFFICE DISTRICT. SPIN NEIGHBORHOOD # 7. (THE APPLICANT HAS REQUESTED THAT THIS ITEM BE REMANDED BACK TO THE PLANNING AND ZONING COMMISSION’S APRIL 4, 2019 MEETING.) 4K. TABLE ORDINANCE NO. 480-757 (ZA18-0061), ZONING CHANGE AND SITE PLAN FOR NOLEN OFFICE PARK PHASE 2 ON PROPERTY DESCRIBED AS TRACT 2A02A, THOMAS EASTER SURVEY, ABSTRACT NO. 474, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2627 E. SOUTHLAKE BLVD. (ALSO ADDRESSED AS 200 S. NOLEN DR.), SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” – AGRICULTURAL DISTRICT. PROPOSED ZONING: “S-P-1” – DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #8. (THIS ITEM WAS TABLED BY THE PLANNING AND ZONING COMMISSION TO ITS APRIL 4, 2019 MEETING. IF THE PLANNING AND ZONING COMMISSION MAKE A RECOMMENDATION ON THIS CASE AT THAT MEETING, THE ITEM WILL APPEAR ON THE CITY COUNCIL’S APRIL 16, 2019 AGENDA FOR 1ST READING CONSIDERATION. IF APPROVED AT 1ST READING, A PUBLIC HEARING AND 2ND READING WILL BE HELD ON MAY 7, 2019). 4L. TABLE ORDINANCE NO. 480-758 (ZA19-0005)1ST READING APPROVAL OF A ZONING CHANGE AND CONCEPT PLAN FOR HAWKWOOD ON PROPERTY DESCRIBED AS LOTS 1R AND 2R, BLOCK 1, BAKER ESTATES ADDITION SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 610 AND 620 S. PEYTONVILLE AVENUE, SOUTHLAKE, TEXAS. THE CURRENT ZONING IS “SF-1A” SI NGLE FAMILY RESIDENTIAL DISTRICT AND “RE-5” RESIDENTIAL ESTATE DISTRICT. THE REQUESTED ZONING IS “SF-20A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #10. (THE APPLICANT HAS REQUES TED THAT THIS ITEM BE TABLED TO THE APRIL 2, 2019 CITY COUNCIL MEETING). REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 5 of 7 APPROVED Motion was made to approve the Consent Agenda Items 4A-4L; including Remanding Item 4J to the Planning and Zoning Commission; Tabling Items 4K and 4L; and approving Item 9B through Consent. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer Approved: 6-0 Absent: Williamson REGULAR AGENDA: 5. PUBLIC FORUM Mayor Hill opened the public forum at 7:43pm. There being no one wishing to speak, Mayor Hill closed the public forum at 7:43pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS 6A. ZA19-0009, SITE PLAN FOR MOXIE’S SOUTHLAKE ON PROPERTY DESCRIBED AS A PORTION OF LOT 2R, BLOCK 4R1, MAIN STREET AND CENTRAL AVENUE RIGHTS OF WAY, SOUTHLAKE TOWN SQUARE ADDITION PHASE I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 1460, 1466 AND 1472 MAIN STREET, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6A. Mayor Hill opened the public hearing at 7:54pm. There being no one wishing to speak, Mayor Hill closed the public hearing at 7:54pm. Motion was made to approve Item 6A, ZA19-0009, Site plan for Moxie’s Southlake located at 1460, 1466 and 1472 Main St., subject to the Staff Report dated March 12, 2019, and Site Plan Review Summary No. 2, dated February 26, 2019. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer Approved: 6-0 Absent: Williamson REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 6 of 7 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS 7A. ORDINANCE NO. 480-756 (ZA19-0003), 1ST READING, ZONING CHANGE AND CONCEPT PLAN FOR 2500 RAINTREE DRIVE ON PROPERTY DESCRIBED AS LOT 15, S. FREEMAN NO. 525 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2500 RAINTREE DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “RE-5” SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD # 4. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 7A and answered questions from Council. Motion was made to approve Item 7A, Ordinance No. 480-756 (ZA19-0003), 1st Reading, Zoning Change and Concept Plan for 2500 Raintree Dr., subject to Staff Report dated March 12, 2019, and Concept Plan Review #3, dated February 26, 2019. Motion: McCaskill Second: Huffman Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer Approved: 6-0 Absent: Williamson 8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.) 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV19-0001, VARIANCES TO THE SOUTHLAKE TOWN SQUARE BLOCK 23 SIGN REGULATIONS AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR FIDELITY INVESTMENTS LOCATED AT 1560 EAST SOUTHLAKE BLVD., SUITE 200, SOUTHLAKE, TEXAS. APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 9A and answered questions from Council. Motion was made to approve Item 9A, SV19-0001, Variances to the Southlake Town Square Block 23 Sign Regulations and Sign Ordinance No. 704, as amended, for Fidelity Investments located at 1560 East Southlake Blvd., Suite 200, subject to the Staff Report dated March 12, 2019, and noting the following: - Allow an illuminated upper story attached fascia sign that exceeds maximum letter/logo height; and - An illuminated upper story building blade sign that exceeds maximum letter/logo height. REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019 Page 7 of 7 Motion: McCaskill Second: Huffman Ayes: McCaskill, Patton, Hill, Huffman, and Archer Nays: Shafi Approved: 5-1 Absent: Williamson 9B. SV19-0002, VARIANCES TO THE SOUTHLAKE TOWN SQUARE GRAND AVENUE DISTRICT SIGN REGULATIONS AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR JOHNNY WAS LOCATED AT 330 GRAND AVENUE, SOUTHLAKE, TEXAS. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Hill adjourned the meeting at 8:16pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 2ND DAY OF APRIL 2019. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Amy Shelley, TRMC City Secretary