Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 19, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn McCaskill,
and Councilmembers Shahid Shafi, Chad Patton, John Huffman and Christopher Archer.
CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager and Director of Economic Development & Tourism
Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Marketing and Communications Pilar
Schank, Chief Financial Officer Sharen Jackson, Purchasing Manager Tim Slifka, Director
of Community Services Chris Tribble, Deputy Director of Community Services Kate
Meacham, Strategic Operations Manager Cassie Tucker, Police Chief James Brandon,
Fire Chief Mike Starr, Director of Human Resources Stacey Black, Acting Deputy Director
of Information Technology Jerry Weitzel, Senior Director of Planning and Development
Services Ken Baker, Director of Public Works Rob Cohen, Deputy Director of Public
Works Administration Kyle Hogue, City Attorney Allen Taylor, and City Secretary Amy
Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:31pm.
2. INVOCATION: CLAYTON REED
Mr. Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the United
States and Texas Flags.
3. SOUTHLAKE CHAMBER OF COMMERCE UPDATES BY IAN MACLEAN
Executive Chamber Board Member Ian MacLean provided an update on the Southlake
Chamber of Commerce.
Item 4A
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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4. DISCUSS POSSIBLE REVISIONS TO THE CITY’S ZONING ORDINANCE NO.
480, AS AMENDED TO PROVIDE FLEXIBILITY FOR RESIDENTIAL
ACCESSORY BUILDINGS.
Senior Director of Planning and Development Services Ken Baker provided possible
amendments to the City’s zoning ordinance to allow flexibility in the allowance of
accessory building (AB) and accessory dwelling (AD) units.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 6:09pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney. City Council adjourned for Executive Session at 6:09pm. Executive
Session began at 6:20pm and concluded at 7:15pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:25pm.
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill expressed her appreciation for the support provided to the Southlake
motorcycle officer who was injured in an accident.
3B. CITY MANAGER’S REPORT
3B1. CELEBRATE SOUTHLAKE AND THE MAYOR’S ALLIANCE FOR UNITY &
CULTURE
Strategic Operations Manager Cassie Tucker highlighted activities planned for Celebrate
Southlake, including the Community Dinner, scheduled for Saturday, March 23, 2019.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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Assistant to the City Manager Lauren LaNeave provided a status update on the Mayor’s
Alliance for Unity & Culture which is scheduled to meet for the first time on Monday, March
25, 2019.
3B2. VOTING GUIDE
City Secretary Amy Shelley provided upcoming election information and dates.
3B3. WHITE CHAPEL PROJECT UPDATES
Director of Public Works Rob Cohen provided updates regarding recently completed,
current, and future projects along North and South White Chapel.
3B4. FINANCIAL REPORT (WRITTEN)
This report is provided to Council in written format and was not discussed.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE MARCH 5, 2019 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE CONTRACT RENEWAL FOR CONCRETE SERVICES WITH
MANNING CONCRETE SAWING (PRIMARY) AND APEX CONCRETE
CONSTRUCTION INC. (SECONDARY).
4C. APPROVE THE PURCHASE OF A TWO-NODE VMWARE WITH VSPHERE
CLUSTER FOR THE SQL SERVERS, A THREE-NODE VMWARE WITH
VSPHERE CLUSTER TO REPLACE AND VIRTUALIZE ALL APPLICABLE
SERVERS, AND ADDITIONAL STORAGE FROM CIMA SOLUTIONS IN AN
AMOUNT NOT TO EXCEED $205,000.
4D. APPROVE THE PURCHASE OF NETWORK SWITCHES TO ACCOMMODATE
INCREASED STORAGE AND VMWARE FROM PRESIDIO IN AN AMOUNT
NOT TO EXCEED $65,000.
4E. APPROVE THE PURCHASE OF MICROSOFT SQL LICENSING CORE
LICENSES WITH SOFTWARE ASSURANCE FROM SHI IN AN AMOUNT NOT
TO EXCEED $91,000.
4F. APPROVE THE 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT.
4G. ORDINANCE NO. 641-C, 1ST READING, APPROVE REVISIONS TO THE
FLOODPLAIN ORDINANCE.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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4H. APPROVE A CONTRACT AGREEMENT WITH COUNTYWIDE INSPECTIONS
SERVICES, INC. TO PROVIDE BUILDING INSPECTIONS SERVICES TO THE
CITY IN AN AMOUNT NOT TO EXCEED $70,000.
4I. ORDINANCE NO. 480-491C (ZA19 -0010), 1ST READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR MORRISON OFFICE PARK ON PROPERTY
BEING DESCRIBED AS LOTS 1-7, BLOCK 1, MORRISON OFFICE PARK, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
LOCATED AT 300 -330 MORRISON PARK DRIVE AND 2720 E. SH 114,
SOUTHLAKE TEXAS. CURRENT ZONING: “S-P-2” GENERALIZED SITE
PLAN DISTRICT. PROPOSED ZONING: “S-P-2” GENERALIZED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #4.
4J. ZA18 -0028, SITE PLAN FOR THE LANDMARK OFFICE EXPANSION ON
PROPERTY DESCRIBED AS LOT 15, PHASE 1, LAKE WOOD ACRES
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 750 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "O-1" OFFICE DISTRICT. SPIN NEIGHBORHOOD # 7. (THE
APPLICANT HAS REQUESTED THAT THIS ITEM BE REMANDED BACK TO
THE PLANNING AND ZONING COMMISSION’S APRIL 4, 2019 MEETING.)
4K. TABLE ORDINANCE NO. 480-757 (ZA18-0061), ZONING CHANGE AND SITE
PLAN FOR NOLEN OFFICE PARK PHASE 2 ON PROPERTY DESCRIBED AS
TRACT 2A02A, THOMAS EASTER SURVEY, ABSTRACT NO. 474, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2627 E.
SOUTHLAKE BLVD. (ALSO ADDRESSED AS 200 S. NOLEN DR.),
SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” – AGRICULTURAL
DISTRICT. PROPOSED ZONING: “S-P-1” – DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #8. (THIS ITEM WAS TABLED BY THE PLANNING
AND ZONING COMMISSION TO ITS APRIL 4, 2019 MEETING. IF THE
PLANNING AND ZONING COMMISSION MAKE A RECOMMENDATION ON
THIS CASE AT THAT MEETING, THE ITEM WILL APPEAR ON THE CITY
COUNCIL’S APRIL 16, 2019 AGENDA FOR 1ST READING
CONSIDERATION. IF APPROVED AT 1ST READING, A PUBLIC HEARING
AND 2ND READING WILL BE HELD ON MAY 7, 2019).
4L. TABLE ORDINANCE NO. 480-758 (ZA19-0005)1ST READING APPROVAL OF
A ZONING CHANGE AND CONCEPT PLAN FOR HAWKWOOD ON
PROPERTY DESCRIBED AS LOTS 1R AND 2R, BLOCK 1, BAKER ESTATES
ADDITION SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 610
AND 620 S. PEYTONVILLE AVENUE, SOUTHLAKE, TEXAS. THE CURRENT
ZONING IS “SF-1A” SI NGLE FAMILY RESIDENTIAL DISTRICT AND “RE-5”
RESIDENTIAL ESTATE DISTRICT. THE REQUESTED ZONING IS “SF-20A”
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #10. (THE
APPLICANT HAS REQUES TED THAT THIS ITEM BE TABLED TO THE APRIL
2, 2019 CITY COUNCIL MEETING).
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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APPROVED
Motion was made to approve the Consent Agenda Items 4A-4L; including Remanding
Item 4J to the Planning and Zoning Commission; Tabling Items 4K and 4L; and approving
Item 9B through Consent.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer
Approved: 6-0
Absent: Williamson
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:43pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:43pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ZA19-0009, SITE PLAN FOR MOXIE’S SOUTHLAKE ON PROPERTY
DESCRIBED AS A PORTION OF LOT 2R, BLOCK 4R1, MAIN STREET AND
CENTRAL AVENUE RIGHTS OF WAY, SOUTHLAKE TOWN SQUARE
ADDITION PHASE I, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1460, 1466 AND 1472 MAIN STREET,
SOUTHLAKE, TEXAS. CURRENT ZONING: “DT” DOWNTOWN DISTRICT.
SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A.
Mayor Hill opened the public hearing at 7:54pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:54pm.
Motion was made to approve Item 6A, ZA19-0009, Site plan for Moxie’s Southlake located
at 1460, 1466 and 1472 Main St., subject to the Staff Report dated March 12, 2019, and
Site Plan Review Summary No. 2, dated February 26, 2019.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer
Approved: 6-0
Absent: Williamson
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS
7A. ORDINANCE NO. 480-756 (ZA19-0003), 1ST READING, ZONING CHANGE
AND CONCEPT PLAN FOR 2500 RAINTREE DRIVE ON PROPERTY
DESCRIBED AS LOT 15, S. FREEMAN NO. 525 ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2500
RAINTREE DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-1A”
SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “RE-5”
SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD #
4.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-756 (ZA19-0003), 1st Reading,
Zoning Change and Concept Plan for 2500 Raintree Dr., subject to Staff Report dated
March 12, 2019, and Concept Plan Review #3, dated February 26, 2019.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman, and Archer
Approved: 6-0
Absent: Williamson
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV19-0001, VARIANCES TO THE SOUTHLAKE TOWN SQUARE BLOCK 23
SIGN REGULATIONS AND SIGN ORDINANCE NO. 704, AS AMENDED, FOR
FIDELITY INVESTMENTS LOCATED AT 1560 EAST SOUTHLAKE BLVD.,
SUITE 200, SOUTHLAKE, TEXAS.
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 9A and
answered questions from Council.
Motion was made to approve Item 9A, SV19-0001, Variances to the Southlake Town
Square Block 23 Sign Regulations and Sign Ordinance No. 704, as amended, for Fidelity
Investments located at 1560 East Southlake Blvd., Suite 200, subject to the Staff Report
dated March 12, 2019, and noting the following:
- Allow an illuminated upper story attached fascia sign that exceeds maximum letter/logo
height; and
- An illuminated upper story building blade sign that exceeds maximum letter/logo height.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 19, 2019
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Motion: McCaskill
Second: Huffman
Ayes: McCaskill, Patton, Hill, Huffman, and Archer
Nays: Shafi
Approved: 5-1
Absent: Williamson
9B. SV19-0002, VARIANCES TO THE SOUTHLAKE TOWN SQUARE GRAND
AVENUE DISTRICT SIGN REGULATIONS AND SIGN ORDINANCE NO. 704,
AS AMENDED, FOR JOHNNY WAS LOCATED AT 330 GRAND AVENUE,
SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:16pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 2ND DAY OF APRIL 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary