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Item 4EM E M O R A N D U M March 19, 2019 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Subject: Item 4E: Approve the purchase of Microsoft SQL Licensing core licenses with software assurance from SHI in an amount not to exceed $91,000. Action Requested: Approve the purchase of Microsoft SQL Licensing core licenses from SHI in an amount not to exceed $91,000. Background Information: In an effort to update the current technology infrastructure through server replacement to VMware with vSphere, the City must purchase the necessary Microsoft SQL Licenses required for each core processor on the server. This is a requirement for the City to be properly licensed for the migration to VMware. Financial Considerations: The 2019 fiscal year budget approved $175,000 for technology infrastructure in the Technology Infrastructure Fund. Strategic Link: This agenda item is linked to the Southlake Strategy Map through the following objectives: •B6 Optimize the use of technology •B4 Provide high quality services through sustainable business practices Citizen Input/ Board Review: No requirement exists to review the purchase with citizens or boards Legal Review: No requirement exists to review the purchase with the City Attorney. Alternatives: The alternative to approving the Microsoft SQL Licensing core licenses would negate the ability to utilize the requested VMware. Overall, this will decrease functionality, impact the disaster recovery plan, and potentially impacting availability for staff and customers. Item 4E Honorable Mayor and City Council Page 2 of 2 Supporting Documents: Quote Staff Recommendation: Staff recommends approval of purchasing Microsoft SQL Licenses from SHI in an amount not to exceed $91,000. Hi, Below is the quote for the products you have requested. Please send all new requests to texas@shi.com. If you have any questions regarding this quote, feel free to contact me at Jeff_Rosen@SHI.com. Regards, Jeff  Pricing Proposal Quotation #:  16772291 Description:  Microsoft Select Plus - SQLSvrEntSA Created On:  Mar-05-2019 Valid Until:  Mar-29-2019   City of Southlake  Inside Account Manager   Jerry Weitzel Phone:  Fax: Email:jweitzel@ci.southlake.tx.us   Jeff Rosen 1301 South Mo-Pac Expressway Suite 375 Austin, TX 78746 Send PO to: Texas@shi.com Phone: 800-870-6079 ext 8686150 Fax:(512)732-0232 Email:Jeff_Rosen@shi.com   Click here to order this quote All Prices are in US Dollar(USD)   Product Qty Your Price Total 1 Microsoft SQL Server Enterprise Core Edition - License & software assurance - 2 cores - Select, Select Plus - Win - Single Language     Microsoft - Part#: 7JQ-00353     Contract Name: Microsoft Software VAR     Contract #: DIR-TSO-4092 6 $15,091.16 $90,546.96   Total $90,546.96 Additional Comments Service Level Agreements: 1. Quotes: Quote requests will be acknowledged within 4 business hours of each request. Under normal circumstances, quotes will be provided within 24-48 hours of the initial request. If quotes will take longer than this timeframe, status updates will be provided at reasonable intervals. 2. Orders: All valid orders will be processed within 24 hours.  3. Contract Documents: All submissions will be reviewed and responded to within 24 business hours. Actual processing time will vary based on quality and complexity of the submission. The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions, unless a separate resale agreement exists between SHI and the Customer.