Item 4EM E M O R A N D U M
March 19, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4E: Approve the purchase of Microsoft SQL Licensing core
licenses with software assurance from SHI in an amount not to
exceed $91,000.
Action
Requested: Approve the purchase of Microsoft SQL Licensing core
licenses from SHI in an amount not to exceed $91,000.
Background
Information: In an effort to update the current technology infrastructure
through server replacement to VMware with vSphere, the
City must purchase the necessary Microsoft SQL Licenses
required for each core processor on the server. This is a
requirement for the City to be properly licensed for the
migration to VMware.
Financial
Considerations: The 2019 fiscal year budget approved $175,000 for
technology infrastructure in the Technology Infrastructure
Fund.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
•B6 Optimize the use of technology
•B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the Microsoft SQL Licensing
core licenses would negate the ability to utilize the requested
VMware. Overall, this will decrease functionality, impact the
disaster recovery plan, and potentially impacting availability
for staff and customers.
Item 4E
Honorable Mayor and City Council
Page 2 of 2
Supporting
Documents: Quote
Staff
Recommendation: Staff recommends approval of purchasing Microsoft SQL
Licenses from SHI in an amount not to exceed $91,000.
Hi,
Below is the quote for the products you have requested. Please send all new requests to texas@shi.com.
If you have any questions regarding this quote, feel free to contact me at Jeff_Rosen@SHI.com.
Regards,
Jeff
Pricing Proposal
Quotation #: 16772291
Description: Microsoft Select Plus - SQLSvrEntSA
Created On: Mar-05-2019
Valid Until: Mar-29-2019
City of Southlake Inside Account Manager
Jerry Weitzel
Phone:
Fax:
Email:jweitzel@ci.southlake.tx.us
Jeff Rosen
1301 South Mo-Pac Expressway
Suite 375
Austin, TX 78746
Send PO to: Texas@shi.com
Phone: 800-870-6079 ext 8686150
Fax:(512)732-0232
Email:Jeff_Rosen@shi.com
Click here to order this quote
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Microsoft SQL Server Enterprise Core Edition - License & software assurance - 2
cores - Select, Select Plus - Win - Single Language
Microsoft - Part#: 7JQ-00353
Contract Name: Microsoft Software VAR
Contract #: DIR-TSO-4092
6 $15,091.16 $90,546.96
Total $90,546.96
Additional Comments
Service Level Agreements:
1. Quotes: Quote requests will be acknowledged within 4 business hours of each request. Under normal circumstances, quotes
will be provided within 24-48 hours of the initial request. If quotes will take longer than this timeframe, status updates will be
provided at reasonable intervals.
2. Orders: All valid orders will be processed within 24 hours.
3. Contract Documents: All submissions will be reviewed and responded to within 24 business hours. Actual processing time will
vary based on quality and complexity of the submission.
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.