Item 4CM E M O R A N D U M
March 19, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Subject: Item 4C: Approve the purchase of a two-node VMware with
vSphere cluster for the SQL servers, a three-node VMware with
vSphere cluster to replace and virtualize all applicable servers, and
add additional storage from Cima Solutions in an amount not to
exceed $205,000.
Action
Requested: Approve the purchase of VMware with vSphere clusters with
additional storage from Cima Solutions in an amount not to
exceed $205,000.
Background
Information: The City currently utilizes thirteen (13) Citrix XenServer
hosts in the virtual infrastructure. All but three (3) of these
servers are reaching end of life July 2019 and will not be
supported.
The plan to move to VMware vSphere highly available and
load balancing clusters will provide the following benefits, as
well as eliminate the risk described above:
•Update server infrastructure to a highly available, load
balanced system that is easily expandable.
•Underlying infrastructure is maintained with minimal
or no outage to servers; thus stabilizing productivity
for staff and ensuring continuity for resident
applications.
•Provide the first step in the process of migrating from
a manual effort of recovery upon a failure to an
automatic recovery. Thus stabilizing our Business
Impact Analysis/Disaster Recovery plan.
•Consolidating licenses resulting in a cost reduction.
Item 4C
Honorable Mayor and City Council
Page 2 of 2
Financial
Considerations: The 2019 fiscal year budget approved $800,000 for the
Intelligent Transportation System (“ITS”) in the Technology
Infrastructure Fund. The consultants are currently
completing the study for the ITS project however the project
will not be completed this fiscal year. Staff is recommending
reallocating $205,000 for the purchase.
Strategic Link: This agenda item is linked to the Southlake Strategy Map
through the following objectives:
• B6 Optimize the use of technology
• B4 Provide high quality services through sustainable
business practices
Citizen Input/
Board Review: No requirement exists to review the purchase with citizens or
boards
Legal Review: No requirement exists to review the purchase with the City
Attorney.
Alternatives: The alternative to approving the VMware vSphere server
upgrade with additional storage is to operate on a system
that is not supported. This will decrease functionality, impact
the future disaster recovery plan, and potentially impacting
availability for staff and customers.
Supporting
Documents: Quotes
Staff
Recommendation: Staff recommends approval of purchasing the VMware
vSphere clusters with additional storage from Cima
Solutions in an amount not to exceed $205,000.
2/22/2019 13:42:47
Quote T10-928-44
Cima Solutions Group
118 Lynn Ave.
Bldg 300
Lewisville, TX 75057
Todd Brown
tbrown@cimasg.com
214-395-9049
City of Southlake
3x vSph Ent HPE DL380 Gen10
Currency: USD
Part Part Unit Ext.
Qty Number Description Price Price
3 868703-B21 HPE DL380 Gen10 8SFF CTO Server $1,297.45 $3,892.35
3 868703-B21 ABA U.S. - English localization
3 826854-L21 HPE DL380 Gen10 5118 Xeon-G FIO Kit $1,110.45 $3,331.35
3 826854-B21 HPE DL380 Gen10 5118 Xeon-G Kit $1,110.45 $3,331.35
3 826854-B21 0D1 Factory integrated
36 815098-B21 HPE 16GB 1Rx4 PC4-2666V-R Smart Kit $310.20 $11,167.20
36 815098-B21 0D1 Factory integrated
36 815100-B21 HPE 32GB 2Rx4 PC4-2666V-R Smart Kit $643.50 $23,166.00
36 815100-B21 0D1 Factory integrated
6 P06194-B21 HPE 480GB SATA RI SFF SC DS SSD $323.95 $1,943.70
6 P06194-B21 0D1 Factory integrated
3 727055-B21 HPE Ethernet 10Gb 2-port 562SFP+ Adptr $384.45 $1,153.35
3 727055-B21 0D1 Factory integrated
3 P01366-B21 HPE 96W Smart Storage Battery 145mm Cbl $81.95 $245.85
3 P01366-B21 0D1 Factory integrated
3 804331-B21 HPE Smart Array P408i-a SR Gen10 Ctrlr $329.45 $988.35
3 804331-B21 0D1 Factory integrated
3 727054-B21 HPE Ethernet 10Gb 2-port 562FLR-SFP+Adpt $373.45 $1,120.35
3 727054-B21 0D1 Factory integrated
12 455883-B21 HPE BLc 10G SFP+ SR Transceiver $466.95 $5,603.40
12 455883-B21 0D1 Factory integrated
6 865408-B21 HPE 500W FS Plat Ht Plg LH Pwr Sply Kit $169.95 $1,019.70
6 865408-B21 0D1 Factory integrated
3 Q7E33A HPE iLO Adv Security Lic 3yr Support $257.95 $773.85
3 Q7E33A 0D1 Factory integrated
3 733660-B21 HPE 2U SFF Easy Install Rail Kit $55.00 $165.00
3 733660-B21 0D1 Factory integrated
6 BD715AAE VMw vSphere EntPlus 1P 3yr E-LTU $3,179.81 $19,078.86
1 H1K92A3 HPE 3Y Proactive Care 24x7 Service
6 H1K92A3 R5L HPE VMw vSphere EntPlus 1P 3yr SW Supp $375.92 $2,255.52
3 H1K92A3 WAH HPE DL38x Gen10 Support $2,616.64 $7,849.92
3 H1K92A3 29G HPE iLo Security 3yr Support $102.12 $306.36
5 HF386A1 HPE Training Credits for VMware SVC $592.00 $2,960.00
Grand Total:$90,352.46
Pricing contained in this quote is valid from 2/22/2019 until 3/24/2019
Unless specifically noted, all applicable Discounts, Promotions and Rebates have been reflected in the prices shown. Miscellaneous expenses are not
included (e.g. taxes, shipping charges, freight insurance, etc.). License, support and other fees and charges do not include sales, usage, withholding, value
added, excise or other similar taxes, which are the responsibility of the customer.
State of Texas VID # is 1202446920200; DIR Contract Number DIR-TSO-4160; HUB Certified
2/22/2019 14:10:38
Quote T10-928-59
Cima Solutions Group
118 Lynn Ave.
Bldg 300
Lewisville, TX 75057
Todd Brown
tbrown@cimasg.com
214-395-9049
City of Southlake
2xSQL 1x vCen 2x vSph Ent HPE DL380 Gen10
Currency: USD
Part Part Unit Ext.
Qty Number Description Price Price
1 868703-B21 HPE DL380 Gen10 8SFF CTO Server $1,297.45 $1,297.45
1 868703-B21 ABA U.S. - English localization
1 826846-L21 HPE DL380 Gen10 4110 Xeon-S FIO Kit $499.95 $499.95
6 815098-B21 HPE 16GB 1Rx4 PC4-2666V-R Smart Kit $310.20 $1,861.20
6 815098-B21 0D1 Factory integrated
6 815100-B21 HPE 32GB 2Rx4 PC4-2666V-R Smart Kit $643.50 $3,861.00
6 815100-B21 0D1 Factory integrated
2 P06194-B21 HPE 480GB SATA RI SFF SC DS SSD $323.95 $647.90
2 P06194-B21 0D1 Factory integrated
1 727055-B21 HPE Ethernet 10Gb 2-port 562SFP+ Adptr $384.45 $384.45
1 727055-B21 0D1 Factory integrated
1 P01366-B21 HPE 96W Smart Storage Battery 145mm Cbl $81.95 $81.95
1 P01366-B21 0D1 Factory integrated
1 804331-B21 HPE Smart Array P408i-a SR Gen10 Ctrlr $329.45 $329.45
1 804331-B21 0D1 Factory integrated
1 727054-B21 HPE Ethernet 10Gb 2-port 562FLR-SFP+Adpt $373.45 $373.45
1 727054-B21 0D1 Factory integrated
4 455883-B21 HPE BLc 10G SFP+ SR Transceiver $466.95 $1,867.80
4 455883-B21 0D1 Factory integrated
2 865408-B21 HPE 500W FS Plat Ht Plg LH Pwr Sply Kit $169.95 $339.90
2 865408-B21 0D1 Factory integrated
1 Q7E33A HPE iLO Adv Security Lic 3yr Support $257.95 $257.95
1 Q7E33A 0D1 Factory integrated
1 733660-B21 HPE 2U SFF Easy Install Rail Kit $55.00 $55.00
1 733660-B21 0D1 Factory integrated
1 868703-B21 HPE DL380 Gen10 8SFF CTO Server $1,297.45 $1,297.45
1 868703-B21 ABA U.S. - English localization
1 826846-L21 HPE DL380 Gen10 4110 Xeon-S FIO Kit $499.95 $499.95
6 815098-B21 HPE 16GB 1Rx4 PC4-2666V-R Smart Kit $310.20 $1,861.20
6 815098-B21 0D1 Factory integrated
6 815100-B21 HPE 32GB 2Rx4 PC4-2666V-R Smart Kit $643.50 $3,861.00
6 815100-B21 0D1 Factory integrated
2 P06194-B21 HPE 480GB SATA RI SFF SC DS SSD $323.95 $647.90
2 P06194-B21 0D1 Factory integrated
1 727055-B21 HPE Ethernet 10Gb 2-port 562SFP+ Adptr $384.45 $384.45
1 727055-B21 0D1 Factory integrated
1 P01366-B21 HPE 96W Smart Storage Battery 145mm Cbl $81.95 $81.95
1 P01366-B21 0D1 Factory integrated
1 804331-B21 HPE Smart Array P408i-a SR Gen10 Ctrlr $329.45 $329.45
1 804331-B21 0D1 Factory integrated
1 727054-B21 HPE Ethernet 10Gb 2-port 562FLR-SFP+Adpt $373.45 $373.45
1 727054-B21 0D1 Factory integrated
4 455883-B21 HPE BLc 10G SFP+ SR Transceiver $466.95 $1,867.80
4 455883-B21 0D1 Factory integrated
2 865408-B21 HPE 500W FS Plat Ht Plg LH Pwr Sply Kit $169.95 $339.90
2 865408-B21 0D1 Factory integrated
1 Q7E33A HPE iLO Adv Security Lic 3yr Support $257.95 $257.95
1 Q7E33A 0D1 Factory integrated
1 733660-B21 HPE 2U SFF Easy Install Rail Kit $55.00 $55.00
2/22/2019 14:10:38
1 733660-B21 0D1 Factory integrated
2 BD715AAE VMw vSphere EntPlus 1P 3yr E-LTU $3,179.81 $6,359.62
1 P9U41AAE VMw vCenter Server Std for vSph 3y E-LTU $5,620.25 $5,620.25
1 H1K92A3 HPE 3Y Proactive Care 24x7 Service
2 H1K92A3 R5L HPE VMw vSphere EntPlus 1P 3yr SW Supp $375.92 $751.84
1 H1K92A3 R61 HPE VMw vCntr Srv Std 3yr SW Support $652.68 $652.68
2 H1K92A3 WAH HPE DL38x Gen10 Support $2,616.64 $5,233.28
2 H1K92A3 29G HPE iLo Security 3yr Support $102.12 $204.24
5 HF386A1 HPE Training Credits for VMware SVC $592.00 $2,960.00
Grand Total:$45,496.81
Pricing contained in this quote is valid from 2/22/2019 until 3/24/2019
Unless specifically noted, all applicable Discounts, Promotions and Rebates have been reflected in the prices shown. Miscellaneous expenses are not
included (e.g. taxes, shipping charges, freight insurance, etc.). License, support and other fees and charges do not include sales, usage, withholding, value
added, excise or other similar taxes, which are the responsibility of the customer.
State of Texas VID # is 1202446920200; DIR Contract Number DIR-TSO-4160; HUB Certified
3/7/2019 14:12:32
Quote T10-928-45
Cima Solutions Group
118 Lynn Ave.
Bldg 300
Lewisville, TX 75057
Todd Brown
tbrown@cimasg.com
214-395-9049
City of Southlake
Nimble for VMWare Env - 42TB
Currency: USD
Part Part Unit Ext.
Qty Number Description Price Price
1 Q8H72A HPE NS HF20 Hybrid CTO Base Array $18,135.00 $18,135.00
1 Q8B69B HPE NS HF20/20C Hybrid 42TB FIO HDD Bndl $16,275.00 $16,275.00
1 Q8B88B HPE NS 2x10GbE 2p FIO Adptr Kit $3,022.50 $3,022.50
1 Q8G27B HPE NS NOS Default FIO Software $0.00 $0.00
1 Q8J30A HPE NS HF20 R2 5.76TB FIO Cache Bndl $18,586.05 $18,586.05
2 R0P84A HPE NS IEC 60320 C14 to C19 FIO Pwr Cord $0.00 $0.00
1 HT6Z0A3 HPE NS 3Y 4H Parts Exchange Support
1 HT6Z0A3 ZEE HPE NS HF20/20C Hybr 42TB HDD Bndl Supp $2,496.02 $2,496.02
1 HT6Z0A3 ZE7 HPE NS HF20 5.76TB Cache Supp $2,538.94 $2,538.94
1 HT6Z0A3 ZEB HPE NS HF20 Hybrid Base Array Supp $4,301.62 $4,301.62
1 HT6Z0A3 ZET HPE NS 2x10GbE 2p Adptr Supp $813.26 $813.26
1 HA114A1 HPE Installation and Startup Service
1 HA114A1 5MR HPE NS Array Startup SVC $2,590.00 $2,590.00
Grand Total:$68,758.39
Pricing contained in this quote is valid from 3/7/2019 until 4/6/2019
Unless specifically noted, all applicable Discounts, Promotions and Rebates have been reflected in the prices shown. Miscellaneous expenses are not
included (e.g. taxes, shipping charges, freight insurance, etc.). License, support and other fees and charges do not include sales, usage, withholding, value
added, excise or other similar taxes, which are the responsibility of the customer.
State of Texas VID # is 1202446920200; DIR Contract Number DIR-TSO-4160; HUB Certified