Item 4BM E M O R A N D U M
March 19, 2019
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4B Approve Contract Renewal for Concrete Services with
Manning Concrete Sawing (Primary) and Apex Concrete
Construction Inc. (Secondary).
Action
Requested: Approve contract renewals for concrete services with Manning
Concrete Sawing (Primary) and Apex Concrete Construction Inc.
(Secondary).
Background
Information: In April 2017, City Council approved the contracts for citywide
concrete services. The contracts include the City of Grapevine as
a participating city. The City of Southlake is the lead agency. The
contracts include service requirements from each of the cities. By
combining the individual city services together under one contract
we all benefit from the expanded purchasing power. This is the
second renewal of the contracts. In FY 2018 Southlake spent
$880,810 on concrete related services. With the addition of the
services of the City of Grapevine, the total amount spent by both
cities is pushed to $1,345,505. Vendor rates are being held at
original 2017 contract rates. No increase is requested at this
renewal.
The multi-city contract provides concrete related services for the
City of Southlake to include:
Concrete flat work including removal
Curb and gutter repairs and new installations
Sidewalk new installation and repair service
Exposed Aggregate finish
Colored concrete service
Stamped concrete service
Brick pavers and truncated domes service
Vertical retaining wall installation and repair services
French drain installation services
Some services this past year have included:
Continuation of Town Square enhancement project which
included ADA ramp corrections, sidewalk repairs and road
repairs throughout Town Square
Exposed Aggregate Finish drainage flume on Union
Church
Byron Nelson Pkwy PMA Project
Financial
Considerations: Costs for City of Southlake concrete are funded through budgeted
department maintenance accounts and CIP project accounts. FY
2018 disbursements were $880,810. FY 2019 budgeted amount is
$975,000.
Strategic Link: Focus Areas – Infrastructure, Mobility and Quality Development
through Southlake 2035 Goals and Objectives Goals 1 Quality
Development, 3 Mobility and 10 Infrastructure
Critical Business Outcomes CBO2 Enhance mobility and CBO5
Improve quality of life
C2 – Provide travel convenience within the city and region
B2 – Collaborate with select partners to implement service
solutions
Citizen Input/
Board Review: None
Legal Review: Attorney reviewed original proposal documents as to form
Alternatives: Deny approval and re-bid citywide concrete services
Supporting
Documents: Contract documents
Staff
Recommendation: Approve contract renewal for this multiple city service.
March 11, 2019
Manning Concrete Sawing
PO Box 123566
Fort Worth, Texas 76121
Attn: Mr. Henry Manning
Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002
Dear Mr. Manning:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete
Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending
City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this
renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Primary Vendor
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more
one (1) year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 440
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010
Amy Shelley, TRMC
Contract Renewal Accepted: City Secretary
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor Laura Hill _____________________
City of Southlake City Attorney
Timothy Slifka <tslifka@ci.southlake.tx.us>
Contract Renewal for City of Southlake
Henry Manning <henrymanning5@yahoo.com>Mon, Feb 4, 2019 at 2:29 PM
To: Timothy Slifka <tslifka@ci.southlake.tx.us>
There will be no increase in the renewal.
Thank You
Henry Manning
On Jan 28, 2019, at 11:15 AM, Timothy Slifka <tslifka@ci.southlake.tx.us> wrote:
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March 11, 2019
Apex Concrete Construction Inc.
1080 Katy Road
Keller, Texas 76244
Attn: Mr. Danny Porter
Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002
Dear: Mr. Porter:
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete
Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending
City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this
renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Line Items Awarded: All Items Secondary Vendor
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: IF STATED IN RFB DOCUMENT
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more
one (1) year annual renewals.
City Contact: Tim Slifka 817-748-8312
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
Tim Slifka
Purchasing Manager CPPO, CPPB
City of Southlake
1400 Main Street, Suite 440
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010
Amy Shelley, TRMC
Contract Renewal Accepted: City Secretary
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor Laura Hill _____________________
City of Southlake City Attorney
Timothy Slifka <tslifka@ci.southlake.tx.us>
Contract Renewal for City of Southlake Concrete Services
Danny Porter <apexconstruction57@gmail.com>Mon, Jan 28, 2019 at 12:59 PM
To: Timothy Slifka <tslifka@ci.southlake.tx.us>
No Increase Requested.
Thank you.
Sent from my iPhone
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<Apex Concrete Construction Inc. - Contract Renewal, 18- Concrete Services.pdf>