Loading...
Item 4BM E M O R A N D U M March 19, 2019 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4B Approve Contract Renewal for Concrete Services with Manning Concrete Sawing (Primary) and Apex Concrete Construction Inc. (Secondary). Action Requested: Approve contract renewals for concrete services with Manning Concrete Sawing (Primary) and Apex Concrete Construction Inc. (Secondary). Background Information: In April 2017, City Council approved the contracts for citywide concrete services. The contracts include the City of Grapevine as a participating city. The City of Southlake is the lead agency. The contracts include service requirements from each of the cities. By combining the individual city services together under one contract we all benefit from the expanded purchasing power. This is the second renewal of the contracts. In FY 2018 Southlake spent $880,810 on concrete related services. With the addition of the services of the City of Grapevine, the total amount spent by both cities is pushed to $1,345,505. Vendor rates are being held at original 2017 contract rates. No increase is requested at this renewal. The multi-city contract provides concrete related services for the City of Southlake to include:  Concrete flat work including removal  Curb and gutter repairs and new installations  Sidewalk new installation and repair service  Exposed Aggregate finish  Colored concrete service  Stamped concrete service  Brick pavers and truncated domes service  Vertical retaining wall installation and repair services  French drain installation services Some services this past year have included:  Continuation of Town Square enhancement project which included ADA ramp corrections, sidewalk repairs and road repairs throughout Town Square  Exposed Aggregate Finish drainage flume on Union Church  Byron Nelson Pkwy PMA Project Financial Considerations: Costs for City of Southlake concrete are funded through budgeted department maintenance accounts and CIP project accounts. FY 2018 disbursements were $880,810. FY 2019 budgeted amount is $975,000. Strategic Link: Focus Areas – Infrastructure, Mobility and Quality Development through Southlake 2035 Goals and Objectives Goals 1 Quality Development, 3 Mobility and 10 Infrastructure Critical Business Outcomes CBO2 Enhance mobility and CBO5 Improve quality of life C2 – Provide travel convenience within the city and region B2 – Collaborate with select partners to implement service solutions Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form Alternatives: Deny approval and re-bid citywide concrete services Supporting Documents: Contract documents Staff Recommendation: Approve contract renewal for this multiple city service. March 11, 2019 Manning Concrete Sawing PO Box 123566 Fort Worth, Texas 76121 Attn: Mr. Henry Manning Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear Mr. Manning: The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor Laura Hill _____________________ City of Southlake City Attorney Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Henry Manning <henrymanning5@yahoo.com>Mon, Feb 4, 2019 at 2:29 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> There will be no increase in the renewal. Thank You Henry Manning On Jan 28, 2019, at 11:15 AM, Timothy Slifka <tslifka@ci.southlake.tx.us> wrote: [Quoted text hidden] [Quoted text hidden] March 11, 2019 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear: Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Secondary Vendor Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor Laura Hill _____________________ City of Southlake City Attorney Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Concrete Services Danny Porter <apexconstruction57@gmail.com>Mon, Jan 28, 2019 at 12:59 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> No Increase Requested. Thank you. Sent from my iPhone [Quoted text hidden] <Apex Concrete Construction Inc. - Contract Renewal, 18- Concrete Services.pdf>