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Item 4B
M E M O R A N D U M March 19, 2019 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4B Approve Contract Renewal for Concrete Services with Manning Concrete Sawing (Primary) and Apex Concrete Construction Inc. (Secondary). Action Requested: Approve contract renewals for concrete services with Manning Concrete Sawing (Primary) and Apex Concrete Construction Inc. (Secondary). Background Information: In April 2017, City Council approved the contracts for citywide concrete services. The contracts include the City of Grapevine as a participating city. The City of Southlake is the lead agency. The contracts include service requirements from each of the cities. By combining the individual city services together under one contract we all benefit from the expanded purchasing power. This is the second renewal of the contracts. In FY 2018 Southlake spent $880,810 on concrete related services. With the addition of the services of the City of Grapevine, the total amount spent by both cities is pushed to $1,345,505. Vendor rates are being held at original 2017 contract rates. No increase is requested at this renewal. The multi-city contract provides concrete related services for the City of Southlake to include: Concrete flat work including removal Curb and gutter repairs and new installations Sidewalk new installation and repair service Exposed Aggregate finish Colored concrete service Stamped concrete service Brick pavers and truncated domes service Vertical retaining wall installation and repair services French drain installation services Some services this past year have included: Continuation of Town Square enhancement project which included ADA ramp corrections, sidewalk repairs and road repairs throughout Town Square Exposed Aggregate Finish drainage flume on Union Church Byron Nelson Pkwy PMA Project Financial Considerations: Costs for City of Southlake concrete are funded through budgeted department maintenance accounts and CIP project accounts. FY 2018 disbursements were $880,810. FY 2019 budgeted amount is $975,000. Strategic Link: Focus Areas – Infrastructure, Mobility and Quality Development through Southlake 2035 Goals and Objectives Goals 1 Quality Development, 3 Mobility and 10 Infrastructure Critical Business Outcomes CBO2 Enhance mobility and CBO5 Improve quality of life C2 – Provide travel convenience within the city and region B2 – Collaborate with select partners to implement service solutions Citizen Input/ Board Review: None Legal Review: Attorney reviewed original proposal documents as to form Alternatives: Deny approval and re-bid citywide concrete services Supporting Documents: Contract documents Staff Recommendation: Approve contract renewal for this multiple city service. March 11, 2019 Manning Concrete Sawing PO Box 123566 Fort Worth, Texas 76121 Attn: Mr. Henry Manning Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear Mr. Manning: The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor Laura Hill _____________________ City of Southlake City Attorney Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Henry Manning <henrymanning5@yahoo.com>Mon, Feb 4, 2019 at 2:29 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> There will be no increase in the renewal. Thank You Henry Manning On Jan 28, 2019, at 11:15 AM, Timothy Slifka <tslifka@ci.southlake.tx.us> wrote: [Quoted text hidden] [Quoted text hidden] t'nr Of SW11HL qK{E ORIGINAL DOCUMENT CITY OF SOUTHL KE Council Action.. OrdJRes.No, -- January 12,2018 Date Approved Manning Concrete Sawing PO Box 123566 Fort Worth,Texas 76121 Attn: Mr. Henry Manning Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear Mr. Manning: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete Services for City of Southlake RFP1701B200TS170002". This renewal shall become effective April 18, 2018 pending City Council approval(CC Award datel & , A.8 . Your company has not requested an increase in contract rates at this renewal.Therefore,all pricing,terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3) more one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or Email:accountspayable ,ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state,and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim lifka Purchasing Manager CPPO,CPPB City of Southlake 1400 Main Street, Suite 440 Southlake,Texas 76092 tsIifka(_&ci.south lake.tx.us Attest: Fax: 817-748-8010 � Carol Ann Borges,TRMC Contract Rene4l"Accepted: City Secretary y�t4ti��i!#f�� Signed: /t.. Date: '1 cad/ st spuTh oved as to Form and Legali�: Mayor Laura Hill i City of Southlake City Attorney �1 1/4/2018 Ci.southlake.tx.us Mail-Concrete Contract Renewal for City of Southlake 0SOUTI- LAKE Timothy Slifka <tslifka@ci.southlake.tx.us> Concrete Contract Renewal for City of Southlake 3 messages Timothy Slifka <tslifka@ci.southlake.tx.us> Fri, Dec 29, 2017 at 9:06 AM To: Henry Manning <henrymanning5@yahoo.com> Good morning Mr. Manning. Our contract for Concrete Services is coming up on its first renewal. Will pricing remain the same for this renewal period? If yes, please respond with "No increase requested"and I will work on the renewal paperwork and City Council approval. If you will be requesting an increase in contract pricing please let me know as I will have to send additional paperwork for you to complete for possible renewal. Thank you in advance. Tim Timothy Slifka CPPO, CPPB Purchasing Manager City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8010 Fax- Please Note New Fax Number tslifka@ci.south lake.tx.us www.cityofsouthiake.com Please Check for Current Bidding Opportunities<https://www.cityofsouthlake.com/Bids.aspx> Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey.Your answers will help us to continually improve our services. *City Staff Survey<City Staff Survey>and Internal Bid Survey<Internal Bid Survey>* *Vendor Survey-How are We Doing*<Vendor Survey> fl Manning Concrete Sawing 2017.pdf 5762K Henry Manning <henrymanning5@yahoo.com> Wed, Jan 3, 2018 at 2:26 PM To: Timothy Slifka<tslifka@ci.southlake.tx.us> Hello Timothy Slifka, No increase requested Thank you, Manning Concrete Sawing https://mail.google.com/mail/u/0/?ui=2&ik=1 dc9780fd9&jsver=l QCYKmliAi4.en.&view=pt&search=inbox&th=160cl 3bl27e23789&siml=l6Oa2cf58a34... 1/2 1/4/2018 Ci.southlake.tx.us Mail-Concrete Contract Renewal for City of Southlake On Dec 29, 2017, at 9:06 AM,Timothy Slifka<tslifka@ci.southlake.tx.us>wrote: No increase requested Timothy Slifka<tslifka@ci.southiake.tx.us> Thu, Jan 4, 2018 at 6:52 AM To: Henry Manning <henrymanning5@yahoo.com> Thank you Mr. Manning. Once the renewal is approved by our City Council I will send you the renewed contract. Tim Timothy Slifka CPPO, CPPB Purchasing Manager City of Southlake 1400 Main Street Suite 440 Southlake, Texas 76092 817-748-8312 817-748-8010 Fax- Please Note New Fax Number tslifka@ci.southlake.tx.us www.cityofsouthlake.com Please Check for Current Bidding Opportunities<https://www.cityofsouthlake.com/Bids.aspx> Please take a few moments and click on the appropriate link below to complete our Purchasing Department Survey. Your answers will help us to continually improve our services. *City Staff Survey<City Staff:Survey>and Internal Bid Survey<Internal Bid Survey>* *Vendor Survey-How are We Doing*<Vendor Survey> [Quoted text hidden] https://mail.google.com/mail/u/0/?ui=2&ik=1 dc9780fd9&jsver=1 QCYKmIiAi4.en.&view=pt&search=inbox&th=160cl 3b l27e23789&siml=l60a2cf58a34... 2/2 cm OF ORIGINAL DOCUMENT SOUTHiAKE CITY OF SOUTHLAKE Council Actio •Y OrdJRes.No. - — Date Approved_ 11191 z- 17 _ March 9,2017 Manning Concrete Sawing PO Box 123566 Fort Worth,Texas 76121 Attn: Mr.Henry Manning Subject:Notification of Contract Award for Concrete Services for City of Southlake RFP 170 IB200TS 170002 Dear Mr.Manning: The City of Southlake is pleased to inform you that Manning Concrete Sawing of Fort Worth,Texas is the Primary awarded vendor for"Concrete Services for City of Southlake RFP1701B200TS170002". The award and this agreement are based on your proposal submission, copy enclosed. This is a multiple vendor award contract.Your company is the Primary vendor for this contract.This award was approved by the City of Southlake City Council on The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All items Primary Vendor per department needs. Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of initial City Council approval and is eligible for up to four(4)one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or via email to accountspavable(a?ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. r, 41L� lifka,CPPO,CPP Purchasing Manager City of Southlake t11s�NMtyµ 1400 Main Street,Suite 440 Southlake,Texas 76092 tslifka Dci.southlake.tr.us Attest: Fax:817-748-8010 Lori Payne,TRM Contrac City Secretary Signed. Date: Approved a (to Form and yor Laura Hill City of Southlake City Attortjey Appendix B--Proposal Submittal Checklist ao determine validity of proposal) Appendix B(pages 34_through_tWj must be includes[in the proposal submittal Appendix C Conflict of taterest Fora(page_44_)most be included in the proposal submittal. Form 12"Certificate of taferestedyarty must be ittctudod in Ilse proposal submittal.Seepage 2 Paragraph L y , ` .6- , RFP1701 B200TS 170002 t :v 4, Concrete Services 3-:00 P.M. (CST), Friday February 24,2017 I h K unx tail. ! r ti �. O t! k E•' V V , ipr}iy to saeerate tti3sE"irspw3tt3'hMits�tghtitty stib ,iad�tin� n , P tttet3 Nami end si�4 aA tt t( ed R presenthAve. tC r' i""• f 1 lt�.Yl,h fr l rd:ej!`At �t9tlzd > €' ', I learned*(this Request for proposals by the following means: 11 Newspaper Advertisement ❑ City E-mail Notification 21 owhlake Wtbsite ❑ Cold Call to City �'' ailed Me a Copy ❑ other SecureBid City of Southlake - RFP170IB200I S170002 Page 34 of 45 Cety OF Jam'VO THLAKE ADDENDUM NUMBER#1 Tb: All Proposers Date: February 21,2017 Request for Proposal: RFPl701132WrS170M Concrete Smim Proposal Due Date: 3:00 p.rr„February 24,3017 1. Addendum-Ng, 1.dated,Febmary 21,2017.per Addendum#1,the City of southlake is adding missing items to the Schedule of Pricing, providing a revised pdc4 schedule and extending the submission deadline.Proposer must submit addendum 0 1 with revised pricing schedule. Revised SdWule of Pricing �Y "Thick(1-500 SF) (Flatwork to perform all concrete work t `� Square Foot WGREMOVAL OR DISPOSAL- - S ` 6-Thick(I-SW SF) (Fletwork to perform all concrete work 1 2. Square Foot NO REMOVAL OR DISPOSAL $ d 8""Chick(1-500 SF) (Fletwork to perform all concrete work t {{--•.�� 3. Square foot NO REMOVAL OR DISPOSAL 8 V V Thick(500 and up SF) (Flatwork to perform all conmte work d. Square Foot NO REMOVAL OR DISPOSAL S •�`j'q d"Thick(S00 and up SF) (Flatwork to perform all concrete work/ 5. Square Foot NO REMOVAL OR DISPOSAL. S t T'Thick(500 and up SF)' (Flatwork to perform all concrete work 1 6. Square foot NO REMOVAL OR DISPOSAL C#rXS U00-fAMat p~- 14WA1*S St*440'5&wdWz Fe=9MV B77 r4�8J12 0-500 SF) MM (Flatwork to perform all connate work/ 7. Square Foot INCI.CJDING REMOVAL,AND DISPOSAL S 7. 6"Thiek(I-500 SF) (Flatwork to perform all conmta work/ 8. Square Foot INCLUDING REMOVAL AND DISPOSAL S 8"Thick(1-500 SF) (Flatwork to perform all concrete work, 9. Square Foot INCLUDING REMOVAL AND DISPOSAL S , V Flock(500 and up SF) (Flatwork to perform all concrete work 10. Square Foot INCLUDING REMOVAL AND DISPOSAL S 6"Thick(SW and up SF) (Flatwmk to perfom all cmerm work! 11. Square Foot INCLUDING REMOVAL AND DISPOSAL S fl"Thick(5W and up SF) (Flatwork to parfarm all concrete work/ 12. Square Foot INCLUDR40 REMOVAL AND DISPOSAL S �� 6 4 13. Square Foot Exposed Aggregate Finish S 14. Square Foot Colored Concrete $ 15. Square Foot Stamped Concrete — $ Installation of brick pavers and truncated domes- 16. Square Foot Labor Only $ .Oto T7. Cubic Yard Walt footings S 6"thick,Vertical Retaining Wall (to Perform all r� 18. .Linear Foot concrete work)For projects of I-2'High Wall S t7•Q 6"thick,Vertical Retaining Wall (to Perform all 19. Linear Foot concrete work)For projects of 2-3'High Wall $ . b"thick,Vertical Retaining Wall (to Perform all ^� r 20. Linear Foot concrete work)For projects of 3-4' High Wail $ ll"thick,Vertical Retaining Wall (to Perform all 21. UnearFoot concrete work)For projects ofI-2'MghWall $ ,.5 8"thick,Vertical Retaining Wall (to Perfnrrn all 22. Linear Foot concrete work)For projects of 2-3'High Wall S Cr`yat Sa�-fharxr!?A"MN- I#XA Aa+S W Sore 440- $w M*.fAW>E t 8"thick,Vertical Retaining Wall Ito Perform all 23. Linear toot concratc work)For projects of 34' High Wall I thick,Vertical Retaining Walt (to Perfon n all 24. Linear foot concrete work)For projects of t-2 High Wall S I'thick,Vertical Retaining Wall (to Perform all } 25. Linear foot conavie work)For pWiects of2.3'High Wall $ 4?� .{! 1.,thick,Vertical Retaining Watt (to Perf m all 26. Linear•Foot coucrebe wotk)For projects of 3.4' High Walt S 0-100 linear feet of 6"curb and i.r gutter.NO 27. Linear Foot REMOVAL OR DISPOSAL S 101 -500 linear feet of 6"curb and I r gutter.NO n� Eii . 28. Linear Foot R OVAL OP.DISPOSAL S pL 501-1,000 linear Scot of V curb and I r gutter. 29. linear Foot NO REMOVAL OR DISPOSAL S 1,001-1,500 linen feet of V curb and I gutter. 30. Linear Foot NO REMOVAL OR DISPOSAL S 1,501-3,000 linear feet of 6"curb and l g"gutter. ' 3L Linear Foot NO REMOVAL OR DISPOSAL s 0-100 linear feet of 6"curb and 1 B"gutter. 32. Linear Foot INCLUDING REMOVAL AND DISPOSAL sp(plos 101-500 linear feet of 6"curb and t S"gutter. �33. Linear Foot INCLUDING REMOVAL AND DISPOSAL S p c.0 50 t-1,000 linear feet of 6"curb and 1 r gutter. 34. Linear Foot INCLUDING REMOVAL Al 5 DISPOSAL $ d J t 1,W1-1,%01inear feet of 6"curb and IS"gutter. 35. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 4 35 1,501—3,000 linear felt of 6"curb and t r getter, t} s 36. Linear Foot INCLUDING REMOVAL AND DISPOSAL S Q` 37. t ubicYard Unclassified Excavation and Disposal $ 38. Linear Foot Four Inch(4")French Drain Installation $ 39. Linear Foot Six inch(60)French Drain installation $ �' 40. Linear Font Eight Inch(r)French Drain Installation 5 IAO ctyarsafi • FW00&PO&W- 14MOOsaee►,SOW aao•Sa�c 7cwra7ft? Br?.7P VIZ 41. Per Each Manhole Ring and Lld Adjustment Labor Only 42. Per Each Water Valve Adjustment Labor Only $ " Other Vendor Charges.Please Describe 43. Per Each Other Vendor Charges.Please Describe 44. Per Each other Vendor Charges,Please Describe 45. Per Each $ TOTAL-1$ 7)v/* 2. Extending Submission Due Date The deadline for submission is being revised.The revised"deadUne for submission is 3:00PIA Wednesday March 1,2017, 3. Them are no other chances. Sharen , on Chief Financial Ofricer City of Southlake In the submission of their proposal. Proposer trust acknowledge receipt of this addendum. Proposer shall acknowledge this addendum by signing and returning one copy of this notice with their proposal submission. Signed: Date& �—'�c�, ' � Company Warne; mNwk e ,A wi CK� bile05%*l s•FA MXK DgWZ 4. 740OA40 Sne9*40•SoNtk-,Texas M& 8r7.i4&eJJ? ' additional years,in one-year intervals.To exercise this option,the City shall serve notice 30 days prior to conttact tarmination or to the end of any one-year-extension.The Option to Extend will not be•considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Eseaatign_CIM=Should market conditions prevail which dictate an increase, the successful contractor tray submit dooumantation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agrecment.Escalation may only occur at the time of renewal and only upon securing the approval of the City In writing.Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost;not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised The percent quoted will be a maximum. In addition,the percentage proposed will be.a factor in determining the best value to the City. It is the average price over the period of the contratt.that will be the price factor considered in the evaluation of this quote.Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Pffce Increases Upon Fxtension:If approved by the City.the Contractor shall modify the rates charged by the Contractor to reflect any cbmges shown in the compantive statement delivered to the City. The maximum increase allowed under this provision"I be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates.City-cannot exercise the Option.to Extend with.any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR(FY 2017-2.013)ESCAt AT[QN........................ °,f. SECOND ADDITIONAL.YEAR(FY 201"019)ESCALATION...»......«.......... --k—% THIRD ADDITIONALYEAR(FY 2019-2020)ESCALATION........................,�7. FOURTH ADDITIONAL YEAR(FY 2020-2021)ESCALATION................... 5�.. 4. Proposer's Experime I Staff A. eMbg Team:.Mortify all members of the Proposees,team (including both team members and management)who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of S,hf if an assigned staff'person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Busi Mfbl>shrtrart State the number of years the Proposees business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals,if different than present,must be provided; State the number of years' experience the business has:", ;and the number of employees: - 2_- D. ftect Related 13 rience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposers ability to logically plan and complete the requested project. City of Southtake - RFP170I B200TS170002 - Page 38 of 45 5. .References Proposer snap provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#.i: Client/Company Name: ! 1 Contact Name: Conte Title: r� e Phone: Email: �> r Date and Scope of Work Provided: t-43--j7 6 fr a v_4' re-9 r (4 ftea iB CO.1%tviV%L rk4'o. r'=r6^ .p 1I ,S boa to rVor4 two4,54 Ariww. A.ppakP ' f F 4441"l5 'ri e� iAK Erti1�cam�t,trk A V UJ Ik PLO b Reference 02: Client/Company Nam. t► C Contact Name: Contact Title: i� G Phone: 1 7 0`1 Entail: + is Date and Scope of Work Provided: (-,�,tl- 17 Or Jt �P P faGtck. L; .dam 3 S�.tk r-0P I�cC w,ev\+ Try t, U00- r+xAi j c v1,b S�o�i �aks t La, 5fr;e:+ 1-4 PKir B-fL-l6 C`.i►,�wtie{ why Reference#3: Client f Company Name, ewkst e Contact Name: t Titte: 4 K Phone: ^ y 7 Email: Date qnd.Scope of Work Provided: re,�t r quo q; +'►�1'ovr+ Cret,� . I-q- j1 T,-&t k1 tj a Qd r P!A-co\.. p0e OPP Sfrze� r-G1°gl wo �, Cl �kJ Reference#4• Client/Company Name: Contact Name: ContactTitle: gcvvt� s(,' 0 Poe: Q ,l�✓ D"7 Email, • i r {, Date and Scope of work Provided: y- r 7- (L Parr+1^ v61r1 f�,� 7��t7 City of Sonthlake - RFP1701B200 I70002 - Page 39 of 45 b. Trade Secrets and/or Confidential Information Trade.Secrets and/or Confidential Information:Tbis proposal_(does)Z(does.not)contain trade secrets and/or confutential infonnation. If applicable, describe such trade secrets and confidential information, and the basis -ror your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local.Identification Information A. Centralized Master Bidders.List registration-number: B. Prime contractor.HUD/MWBE registration number. C. An individual Proposer.acting as a sole proprietor must also enter the Proposer's Social Security Number.# 8� Emergency Business Services Contact Notice During a natund disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this.purpose,a primary and secondary emergency contact name and phone number are required.. It is critdcal the vendor's emergency contact inforon remains current. City shall be contacted by E gait with any change to a contact name or phone number of thew-emergency contacts.Updates may be emailed to vendbrsfa?ci,southlaketx.us. All products or services requested during an anergency event are to be supplied as per the established contract pries, terms and conditions, The vendor shall provide the fee(pricing)for an after-hours emergency opening of the business,if any. In general,orders will be placed using a City ofSoutfilake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names,phone numbers and fee(pricing), if any, for an after-hours emergency opening of the business fisted below. Business Name: t c&XLYS JA C&M a N'nC+r. SA- P4 Contract#: 141LAf+ V�%cxAk 'v%. y ctgI _QgrC4 Description: O wit-r'y` Primary Contact(Name):k yn Ir-y n N!V1c A Primary Contact Phone Numbers:Home: Cell: �i`19 f y g3 Secondary Contact(Name): A l t r- i'h. r i_ Secondary Contact Phone Numbers:Home: " _ Cell: E After Hours emergency opening fee,if applicable.$ i C1ry of Southiake - RFP170I 8200 S170002 - Page 40 of 45 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining'inkTiocai agreements with the City,may desire, but are not obligated, to pcschase goods and services defined in this RFB from.the successful Bidder. All purchases by governmental entities,other than the City, will be billed directly to and paid by that govemmental entity. The City will not be responsible for another governmental entity's debts. -B.r► governmental entity will place their own orders with the successful.Bidder and be responsible for ensuring full compliance with the RFD specifications. Prior to other governmental entitiel placing orders,the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement wi7theity. es,Others can purchase ( ]No,Only the City can purchase 11. O=CT TERMB AND CONDitT'fON$, EXCEPT WHERE PROPOSER!tmK-Es SPECIFIC EXCEPTION IN TILE SUBAlIff D PROPOSAL,ANY CONTRACT RESULTING FROM TEAS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS; WHICH PRO]WER HEREBY A017YOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMnTING A PROPOSAL: 11 DW very of Prodgais and/or Servicas j A. Payment'Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt ofinvoic e. B. W_gtm+of Products and Services:All products furnished under this_connw shall be warranted to be merchantable and good quality god fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications. terms, and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and workmanlike quality,in addition to,and not in lieu of,any other express written warranties provided. C. Late Delivery-or Performance: If Proposer thilsv,deliver acceptable goods or services within the timeframes established In the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer,who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder,i f any,the title and risk of loss of the goods shall not pass to City until City actually receives,takes possession, and accepts the goods and the installation of such goods,has tested the system,and determined that it is in goad and acceptable working order. i 2. Miscelboeous A. ladeoend_ent Contractor:Proposer agrees that Proposer and Proposer's employees and agents have no employe"raployee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract; City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation insurance payments, or any other insurarii;e payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. The rights and duties awarded the successful Proposer shall not be assigned to another without.the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP17018200TS170002 - Page 41 of 45 To whom this may concern, Manning Concrete Sawing has eighteen skilled employees In.the field of concrete forming and finishers.Equipment owned 2 tandem dumps,2 backhoes,2 skid steers,3 concrete 65=horse power concrete,and all tools to complete project. The City of Grapeidne We have worked with city of Grapevine for fifteen years.In 2010, Manning Concrete Sawing received an Award from Arnerican Public Works Association,for the Main°Street Pedestrian Enhancement Projects.We continued to work for Public Works,Park,Water Department and Engineering. 'he.City of Southlake Manning Concrete Sawing has completed several public works projects to include True Love Trail,Bent Creek Cir,Silverwood Cir,and numerous concrete street repairs.Manning concrete Sawing participated in several pedestrian mobility sidewalk programs.We continued to do work for Public Works,Parks Department,Water Department,and Engineering Department. Town of Trophy Club We have done several street repairs such as Trophy Club Dr.and.Indian Creek We continue to work for Public Works and Parks Department cow- .icT of MEREST QUESTIONNAIRE FORM CIQ For vendor or o6er person doling bmine"lefilil local amen rental entityr Ttib reM olrariga rrNiita sa tha taw tiY lt.e.l4tH.etldl Wi»Ratmtar Sasirion: OFRiCO OKY 7hbquesdormelreisbNttjfNfdinwxordancewilhChapterMLocalO wernmentCorte m"Rants by epersonWlwhM a esdaflead bY SOftM 176=1(1-a)wdh8 ioeai Sow mar M enllly wW top+r w mee%ragdreilunts undw Sacl w 176.0W4 SY Nerve if Wt qur�omt�fe must fir f�sd vetch tt►®oe�cor W'a+�dnb�br at its loeaf gawrnmsrl�l tlrrply,notiMeryhanthw 7tfl btlskeaeadey t>t(hrlin►d�M4etfte ps►>xan oeeaenas awtrr+toltac�s NW regtgre V*Me*,eat to fief.W& See Ssedoi►YI6 M.tj,r►Cal.WVerntnW COMB A person cornroft.an oftnse 9 the peram knowh*vMstps Section 176.006.Local Gowermeft Code,Mogen"under W s section Is a Class C nftkm anon. Reeit of par"A Who flea a bwrhatis"llonship with local govarna meal aitlly; �Va Chaakthfe box flyou an blkly an updafxt•m e prevteVW flea quatlon nitre. [The taw requires that you file an updated completed OW-Aonnoim with the epproprlate IWMO aulhority not inter plan die Ah huslness day GIW the dale On 00DOW tiled 40NsOON14be becomes tncromptete or inaccurrlte.? Nanoof krcal Ooverrunsntofficerwith Whom flW hoe emptoyrmtorbueinasa relattonehlp. Nance of 0111 er This secbart(item 3 including subpana A.8, C 6 D) must be coa►Weted for each offrGer vriih whose 11PO Vier has an empfayment:or other blimiess telaborift as dekned by Secboo V6.001t1-w,Local Govertrnent Code. Attach addniwlel popes to this Forth CIO as necessary. A is kre local government officer mined in trisection receiving or ilke►y to receive terrable irnturne,other than kivesnOWU income,from the bear of ilia ouesdorinoire9 QYes a NO 8 is the filer of the questimuiaae receiving or lAely W recame taxable Wcoms.other then in%slmenl income.UM Of at the alrecllon of the focal government officer named in this section AND the_taxable income is not received from the local govemmental entity? EDYds F-INo C I$the trier of this quwalonoaire employed by O wrporation or other business eNWy wO respect to which Ow local govenvow t oMor serves as an ofhcer or daector,or bolas an ownership of 10 percerif v rnae7 aYos r714o 0,De%dbe each orRWymwM or buskre%relationship with the fatal 9wernment offer named in this section. Sgnalirra d dMon dorip bu"Im wdi ma VAMWO"ON Dole Adopted Off"*007 City of Southlake - RFP1701BZO 170M - Page 44 of 45 i March 11, 2019 Apex Concrete Construction Inc. 1080 Katy Road Keller, Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP1701B200TS170002 Dear: Mr. Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Concrete Services for City of Southlake RFP1701B200TS170002”. This renewal shall become effective April 18, 2019 pending City Council approval (CC Award date _________). Your company has not requested an increase in contract rates at this renewal. Therefore, all pricing, terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Secondary Vendor Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440, Accounts Payable Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifka@ci.southlake.tx.us Attest: ________________________ Fax: 817-748-8010 Amy Shelley, TRMC Contract Renewal Accepted: City Secretary Signed: ____________________ Date: ______________ Approved as to Form and Legality: Mayor Laura Hill _____________________ City of Southlake City Attorney Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Concrete Services Danny Porter <apexconstruction57@gmail.com>Mon, Jan 28, 2019 at 12:59 PM To: Timothy Slifka <tslifka@ci.southlake.tx.us> No Increase Requested. Thank you. Sent from my iPhone [Quoted text hidden] <Apex Concrete Construction Inc. - Contract Renewal, 18- Concrete Services.pdf> Cny Or SCLITIFiL. I E ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action&N Ord./Res.No. January 12,2018 Date Approved = P Apex Concrete Construction Inc. 1080 Katy Road Keller,Texas 76244 Attn: Mr. Danny Porter Subject: Notification of Contract Renewal for Concrete Services for City of Southlake RFP170IB200TS 170002 Dear: Mr.Porter: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Concrete Services for City of Southlake RFP 1701 B200TS 170002". This renewal shall become effective April 18, 2018 pending City Council approval (CC Award date . Your company has not requested an increase in contract rates at this renewal.Therefore, all pricing,terms and conditions shall remain in effect per the original award. The terms and conditions proposed and accepted in this renewal agreement are as follows: Line Items Awarded: All Items Primary Vendor with arborist per department needs Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RF13 DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three(3) more one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street, Suite 440,Accounts Payable Southlake,TX 76092 or Email:accountspayableg_ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, l — 7_. Tim Slifka Purchasing Manager CPPO,CPPB City of Southlake 1400 Main Street, Suite 440 Southlake,Texas 76092 �- tslifka c(e,ci.southlake.tx.us Attest: � � � /A4, Fax: 817-748-8010 Carol Ann Borges, TRMC Contract Renew 1 Accepted: City Secretary f ;t3�t3##1!#fl`ir Si ned: 11. Date: Ci/ stt iti proved as to Form and Le lity: g U Mayor Laura Hill .. �'�.J — Y '� City of Southlake �7 4ft City Attorney e r' 1 2/2 912 0 1 7 Ci.southlake.tx.us Mail-Contract Renewal for City of Southlake Concrete Services 5Crs-Y'0"- SOUTHLAKE Timothy Slifka <tslifka@ci.southlake.tx.us> Contract Renewal for City of Southlake Concrete Services Apex Construction <apexconstruction57@gmail.com> Fri, Dec 29, 2017 at 4:35 PM To: Timothy Slifka<tslifka@ci.south lake.tx.us> No Increase Requested. [Quoted text hidden] https://mail.google.com/mail/u/O/?ui=2&ik=ldc9780fd9&jsver=l QCYKmliAi4.en.&view=pt&msg=160a46a94739ecc6&search=inbox&type=160a3bcf45... 1/1 ORIGINAL DOCUMENT ,Crrr OF CITY OF SOUTHLAKE SOL MH LAKE Cma AcddiaN OrtiJRe&Na Date Approved zo March 9,2017 Apex Concrete Construction Inc.Concrete Sawing 1080 Katy Road Keller,Texas 76244 Attn: Mr.Danny Porter Subject:Notification of Contract Award for Concrete Services for City of Southlake RFP170IB200TS170002 Dear Mr.Porter: The City of Southlake is pleased to inform you that Apex Concrete Construction Inc. Concrete Sawing Keller, Texas is the Secondary awarded vendor for "Concrete Services for City of Southlake RFP170IB200TS170002". The award and this agreement are based on your proposal submission,copy enclosed.This is a multiple vendor award contract.Your company is the Secondary vendor for this contract.This award was approved by the City of Southlake City Council on —/�17 The terms and conditions proposed and accepted in this agreement are as follows: Line Items Awarded All items Secondary Vendor per department needs. Payment Terms: Net 30 days(Unless otherwise noted—such as pre-and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of initial City Council approval and is eligible for up to four(4)one(1)year annual renewals. City Contact: Tim Slifka 817-748-8312 Send all billing to: City of Southlake 1400 Main Street,Suite 440,Accounts Payable Southlake,TX 76092 or via email to accountspgyablenci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. iere ly_T 1�0 PPB Phasing Manager TH �� City of Southlake 1400 Main Street,Suite 440 , Southlake,Texas 76092 tslifka(a-ci.southlake.tx.us Attest: Fax:817-748-8010 Lori Payne,TRMC Contract d Acce e& City Secretary Signed: Date: �OV'I� Appr ed �rm d L 1' Mayor Laura Hill C "� City of Southlake City Attome Appendix B— Proposal Su�V=eudbt Checklist: (To determine validity of proposal) B(pages_34 through 44,must be included in the proposal submittal ppendix C CoatHct of Interest Form(page 44,most be included in the proposal submittal. Form 1295 Certificate of Interested Party must be included in the proposal submittal.See page 2 Paragraph E. All propo%alssubmitted to flit!Ciiv ol'Southlake shall include this -,%ith the submilted llroposal. RFP Number: RFP1701B200TS170002 Project Title: Concrete Services Submittdl Deadline: 3:00 P.M. (CST), Friday February 24, 2017 Submit electronically* to: www.securebidusa.com * Requires email account login and password. Prwoser Information: Pro is Ltital Name: C- Address: city,state&zip — ZZ Federal Employers r� Identification Number# 94 L— Ly Phone Number: Fax Number. E-Mail Address: c Proposer Authorhation I,the undersigned,have the authority to execute this Proposal In its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of Authorized Rep v e? Ctt Signature of Authorized Representative:FU Signed this rl 3 (day}of g {month=(year) I learned of this Request for Proposals by the following means: Newspaper Advertisement U City E-mail Notification Xsouffitake Website G Cold Call to City _ Mailed Me a Copy l_ Other _ SecureBid City of Southlake - RFP170IB200TS170002 - Page 34 of 45 Appendix B—Proposal(continued) I. REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE,AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY,PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: 1. Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures,or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any,would be required by the City in order to fully utilize the goods and/or services proposed. C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide.a project schedule noting all projected completion dates for segments of the Project,from start-up to completion,and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Pricing: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery,labor,insurance,taxes,overhead,and profit. B. Schedule of Edda: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: Item Unit of Price Per One Each # Measure Description Per Unit of Measure 4"Thick(1-500 SF) (Flatwork to perform all concrete work/ /_ I. Square Foot NO REMOVAL OR DISPOSAL S 10 , Q 6"Thick(1-500 SF) (Flatwork to perform all concrete work/ 2. Square Foot NO REMOVAL OR DISPOSAL S 8"Thick(1-500 SF) (Flatwork to perform all concrete work/ 3. Square Foot NO REMOVAL OR DISPOSAL S 4"Thick(500 and up SF) (Flatwork to perform all concrete work/ 4. Square Foot NO REMOVAL OR DISPOSAL $ 6"Thick(500 and up SF) (Flatwork to perform all concrete work/ 5. Square Foot NO REMOVAL OR DISPOSAL S 8"Thick(500 and up SF) (Flatwork to perform all concrete work/ 6. Square Foot NO REMOVAL OR DISPOSAL S City of Southlake - RFP1701 B200TS170002 - Page 35 of 45 Unit of Price Per One Each Item# Measure Description Per Unit of Measure 6"Thick(1-500 SF) (Flatwork to perform all concrete work! S. Square Foot INCLUDING REMOVAL AND DISPOSAL S I 8"Thick(1-500 SF) (Flatwork to perform all concrete work/ 9. Square Foot INCLUDING REMOVAL AND DISPOSAL S 4"Thick(500 and up SF) (Hatwork to perform all concrete work/ 10. Square Foot INCLUDING REMOVAL AND DISPOSAL S , 6"Thick(500 and up SF) (Flatwork to perform all concrete work/ 11. Square Foot INCLUDING REMOVAL AND DISPOSAL S , 8"Thick(500 and up SF) (Flatwork to perform all concrete work/ 12. Square Foot INCLUDING REMOVAL AND DISPOSAL S 2 5 13. Square Foot Exposed Aggregate Finish S 14. Square Foot Colored Concrete $ 15. Square Foot Stamped Concrete $ Installation of brick pavers and truncated domes- 16. Square Foot Labor Only S Z, 17. Cubic Yard Wall footings S - 6"thick,Vertical Retaining Wall (to Perform all o a 18. Linear Foot concrete work)For ro'ects of 1-2'High Wall $ 6"thick,Vertical Retaining Wall (to Perform all 19. Linear Foot concrete work)For projects of 2-3'High Wall $ Cp 6"thick,Vertical Retaining Wall (to Perform all 20. Linear Foot concrete work)For projects of 3-4' High Wall $ Do 8"thick,Vertical Retaining Wall (to Perform all 21. Linear Foot concrete work)For projects of 1-2'High Wall $ 8"thick,Vertical Retaining Wall (to Perform all 22. Linear Foot concrete work)For projects of 2-3'High Wall $ oO 8"thick,Vertical Retaining Wall (to Perform all 23. Linear Foot concrete work)For projects of 3-4' High Wall $ I'thick,Vertical Retaining Wall (to Perform all 24. Linear Foot concrete work)For projects of 1-2'High Wall $ O n F thick,Vertical Retaining Wall (toPerform all 25. Linear Foot concrete work)For projects of 2-3' lU h Wall $ V thick,Vertical Retaining Wall (to Perform all 26. Linear Foot concrete work)For projects of 3-4' High Wall $ 0- 100 linear feet of 6"curb and 18"gutter.NO 27. Linear Foot REMOVAL OR DISPOSAL S 101 -500 linear feet of 6"curb and 18"gutter.NO E,e, 28. Linear Foot REMOVAL OR DISPOSAL $ 501 - 1,000 linear feet of 6"curb and 18"gutter.NO a a 29. Linear Foot REMOVAL OR DISPOSAL $ , City of Southlake - RFP170IB200TS170002 - Page 36 of 45 Unit of Price Per One Each Item# Measure Description Per Unit of Measure 1,501—3,000 linear feet of 6"curb and 18"gutter. too 30. Linear Foot NO REMOVAL OR DISPOSAL S 101 -500 linear feet of 6"curb and IS"gutter. 31. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 501- 1,000 linear feet of 6"curb and 18"gutter. vo 32. Linear Foot INCLUDING REMOVAL AND DISPOSAL S 1,001-1,500 linear feet of 6"curb and 18"gutter. ou 33. Linear Foot INCLUDING REMOVAL AND DISPOSAL S Q. 1,501—3,000 linear feet of 6"curb and 18"gutter. pD 34. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ ry 35. Cubic Yard Unclassified Excavation and Disposal $ tv 36. Linear Foot Four Inch 4 French Drain Installation $ i 37. Linear Foot Six Inch 6 French Drain Installation $ ba 38. Linear Foot Eight Inch(Sl French Drain Installation $ v� 39. Per Each Manhole Ring and Lid Adjustment Labor Only $ vv 40. Per Each Water Valve Adjustment Labor Only $ Other Vendor Charges.Please Describe 41. Per Each $ Other Vendor Charges.Please Describe 42. Per Each $ Other Vendor Charges.Please Describe 43. Per Each $ TOTAL: , $ 3. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award, The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to four(4) City of SouthMe - RFP1701B200TS170002 - Page 37 of45 additional years, in one-year intervals.To exercise this option,the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension.The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement.Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing.Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost,not profits. Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition,the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote.Quotes in which negative or no escalation is shown will be considered as 0%escalation. C. Price Increases Utwn Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed tinder this provision shall be four percent(4%)per year. The City shall have authority,in its reasonable discretion,to determine the validity of any change in Contractor's rates.City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. FIRST ADDITIONAL YEAR(FY 2017-2019)ESCALATION........................A% SECOND ADDITIONAL YEAR(FY 2018-2019)ESCALATION........... »......,.. % THIRD ADDITIONAL YEAR(FY 2019-2020)ESCALATION...................... L% FOURTH ADDITIONAL YEAR(FY 2020-2021)ESCALATION................... ...L% 4. Proposer's Experience/Staff A. Proiect Team: Identify all members of the Proposer's team (including both team members and management)who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff If an assigned staff person must be removed or replaced for any reason,the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals,if different than present,must be provided; State the number of years' experience the business has: ; and the number of employees: D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP170IB200TS170002 - Page 38 of 45 5. References Proposer shall provide four(4)references where Proposer has performed similar to or the same types of services as described herein. Reference#1: Client/Company Name: Contact Name: Contact Title: t /P Phone: 1-7. Z-7 v Email: 2 t (fuv. Date and Scope of Work Provided: et d6 c(-4Q k-5 Reference#2: Client/Company Name:-.----' lott-m-i oF Finllea A4,,t-)A 114 Contact Name: - Contact Title: F '5, L Phone: Email• P Date and Scope of Work Provided: Cyr- Reference#3: Client/Company Name: KIF #e-&- Contact Name: Contact Title: ke Ile, I ar Lt--;eLc- ��,PC-ffr ;;LL),D7- Phone: C Email: 1 - 0 Date and Scope of Work Provided: �/�n4 Reference#4: Client/Company Name: Contact Name: Contact Title: �mr- .` Phone: .rI _ ErnailU , AL `r b!I�i I ki__ l -ckCCI Date and Scope of Work Provided: Aler ?k erc City of Southlake - RFP17018200TS170002 - Page 39 of 45 6. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal_(does)_(does not)contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. 7. Federal,State and/or Local Identification Information A. Centralized Master Bidders List registration number: 4 B. Prime contractor HUB/MWBE registration number. C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number:# - - `f� !1 1L 8. Emergency Business Services Contact Notice 1'[ During a natural disaster,or homeland security event,there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose,a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts.Updates may be emailed to vendorsiii ci.southlake.tx.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terns and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business,if any. In general,orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee,if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: 40 P k OCALr-PL—-2e 62&jZMU(:jjAA Contract# G72 (,� / �C'} � Z- Description: Primary Contact(Name): /�-- Primary Contact Phone Numbers:Home: - S Cell: Secondary Contact(Name): r JP3 S f rtijJ^.� Secondary Contact Phone Numbers:Homer Cell: After Hours emergency opening fee,if applicable:S City of Southiake - RFP1701B200TS170002 - Page 40 of45 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire,but are not obligated, to purchase goods and services defined in this RFB from the successful Bidder. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Bidder and be responsible for ensuring full compliance with the RFB specifications. Prior to other governmental entities placing orders,the City will notify the successful Bidder of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement wiA h the City. Yes, Others can purchase ( ] No,Only the City can purchase 11. CONTRACT TERMS AND CONDITIONS EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL,ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMM77VG A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City,payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services:All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal,to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services,and all services performed shall be warranted to be of a good and worlonanlike quality,in addition to,and not in lieu of,any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule,the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer,who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder,if any,the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods,has tested the system,and determined that it is in good and acceptable working order. 2. Miscellaneous A. IndeRendent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer-employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments: The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. City of Southlake - RFP170IB200TS170002 - Page 41 of 45 C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor,goods,and services which may be provided to the City by Proposer or Proposer's vendor(s),and if the City requests,a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise,were offered or given by the successful Proposer,or its agent or representative,to any City officer, employee or elected representative,with respect to this RFP or any contract with the City,and that if any such bribe is found to have been made this shall be grounds for voiding of the contract E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to StLLtimit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws,ordinances, rules, and regulations. 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry,at least the following insurance in such form,with such companies,and in such amounts(unless otherwise specified)as City may require: i. Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas; ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage, Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements,for at least One Million Dollars($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis; iii. Comprehensive Automobile Liability insurance covering all owned, non-owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars ($1,000,000)Combined Single Limit Bodily Injury and Property Damage. B. Indemnification: Proposer agrees to defend,indemnify and hold harmless the City,all of its officers,Council members,agents and employees from and against all claims, actions,suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses,arising out of,connected with,or resulting from any acts or omissions of Proposer or any agent,employee,subcontractor,or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP1701B200TS170002 - Page 42 of 45 Appendix C — Form CIQ INFORMATION RF GARDTN ,VENDOR CONFILICT OF INTEREST OUESTt ONNA1RE WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding$2,500 during the preceding twelve—month period or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than S250 during the previous twelve—month period and the person engages in any of the following actions: V 1. contracts or seeks to contract for the sale or purchase of property.goods or services with the City. including any of the following: a. written and implied contracts,utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City: b. contracts for the purchase or sale of real property,personal property including an auction of property: c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services,or responds to a request for proposal for services: 3. enters into negotiations with the City for a contract;or 4. applies for a tax abatement and'or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: 1. Mayor and City Council Members: 2. City Manager. 3. Board and Commission members and appointed members by the Mayor and City Council: 4. Directors of 4A and 4B development corporations; 5. The executive directors or managers of 4A and 4B development corporations:and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution,a gift to a member of the officer's family from a family member;a contract or purchase of less than S2,500 or a transaction at a price and subject to terms available to the public:a payment for food.lodging, .transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A person or business that contracts with the City or who seeks to contract with the City must file a "Conflict of Interest Questionnaire"(FORMM CIQ)which is available online at www.ethics.state.tx.us and a copy of which is attached to this guideline.The form contains mandatory disclosures regarding"employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN:The person or business must file: I. the questionnaire—no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids,correspondence,or other writing related to a potential contract or agreement with the City:and 2. an updated questionnaire—within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract.The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required br lax' to post the statements on the Chtr's website. ENFORCEMENT:Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE:The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southtake - RFP170IB200TS170002 - Page 43 of45 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor or other person doing business with local governmental entity This gtwstionnoire reflects changes made to the taw by H.B. 1491.60th Leg..Regular Session. OFFICELISEONLY This questionnaim is being tiled in accordance with Chapter 176.Local Government Code a,N Rac- by a person who has a business relationship as defined by Section 176.001("1 vAth a local govemmentai entity and the person meets requirements under Section 176.006(a). By la-v this questionnaire must be tiled with the records administrator of the local governmental entity not later than the 7th business day after the data the person becomes r are of facts that require Me statement to be filed. See Section 176.006.Local Government Code. A person commits an offense if the person kirwaingly violates Section 176.006. Local Government Code.An offense under this section is a Class C misdemeanor. jj Name of person who has a business relationship with local governmental entity. 44P��K (1A1W&TVe0AP5-r. — C Z -Ej Check this box if you are filing an update to a previously filed questionnaire. {The law requires that you file an updated cc mpteted quesfionn sir4 with the appropriate filing authordY not later than the 7th business day after the date the originally filed questio=aire becomes incorriWeta or inaccurate + 3 Name of local govem ent officer with whom flier has employment or business relationship. me- Na of Officer This section �rtem inciudinG subparts A 6 i' & Dr must be completed for each officer :ath whom the flier has an employment or oth Uusiness relationship as defined by Section 176 001.1•ai. Local Government Code Attach additional pages to this Farm CIO as necessary A Is the local govetnment officer named in:his section receiving t>r likety to receive taxable income other than mr9stmen: income.from the filer of the questupnnaim7 Qtiffs >dW0 B is the filer of the qu?sttrannaire recery rig or leely to receive taxable income other than investment income from or at the direction of the local government officer named in this section AND the taxatale income is not received from the local Tivernmental entire, aYes No Is the filet of this questionnaire ampk,yed by a corporation or other tusiness entity with respect to which the local ,jJverninent ofhcor serves as an officer or director or holds tin ownership of le percent or more"> a ;es eNc, D Describe each emplo}ment or business relationship wah the local govf-rnmr.nt officet namett in This section 4 Signature of person doing business with the governmental entity Mite Adopted 06;29;2007 City er Soatwam - RFP17ii1B29IM170002 - Page 44 of 45 CrrY of SOLHLAKE ADDENDUM NUMBER#l To: All Proposers Date: February 21,2017 Request for Proposal: RFP17018200TS170002 Concrete Services Proposal Due Date: 3:00 p.m.,February 24,2017 1. Addendum No. 1.dated February 21.20I7,per Addendum#1,the City of Southlake is adding missing items to the Schedule of Pricing, providing a ievised pricing schedule and extending the submission deadline.Proposer must submit addendum# i with revised pricing schedule. Revised Schedule of Pricing Unit of Price Per One Each Item# Measure Description Per Unit of Measure 4"Thick(1-500 SF) (Flatwork to perform all concrete work 1. Square Foot NO REMOVAL OR DISPOSAL 6"Thick(1-500 SF) (Flatwork to perform all concrete work/ �� 2. Square Foot NO REMOVAL OR DISPOSAL $ 8"Thick(1-500 SF) (Flatwork to perform all concrete work/ 3. Square Foot NO REMOVAL OR DISPOSAL S • 15 4"Thick(500 and up SF) (Flatwork to perform al l concrete work/4. Square Foot NO REMOVAL OR DISPOSAL S (5.50 6"Thick(500 and up SF) (Flatwork to perform all concrete work/ 5. Square Foot NO REMOVAL OR DISPOSAL $ 7-50 8"Thick(500 and up SF) (Flatwork to perform al l concrete work/ 6. Square Foot NO REMOVAL OR DISPOSAL S �• O Ckycd SwW*e•Finaace Depa v neal• 740 Um SOW,Suite 440• Smftke.Texas MV2 817.748.8312 Unit of Price Per One Each Item# Measure Description Per Unit of Measure 4"Thick(1-500 SF) (Flatwork to perform all concrete work/ O 7. Square Foot INCLUDING REMOVAL AND DISPOSAL $ 6"Thick(1-500 SF) (Flatwork to perform all concrete work/ f r' 8. Square Foot INCLUDING REMOVAL AND DISPOSAL $ 1 o -�5 O 8"Thick(1-500 SF) (Flatwork to perform all concrete work/ y 9. Square Foot INCLUDING REMOVAL AND DISPOSAL $ ) p�. 50 4"Thick(500 and up SF) (Flatwork to perform all concrete work/ �' n 10. Square Foot INCLUDING REMOVAL AND DISPOSAL $ V 6"Thick(500 and up SF) (Flatwork to perform all concrete work J l l. Square Foot INCLUDING REMOVAL AND DISPOSAL $ -oo 8"Thick(500 and up SF) (Flatwork to perform all concrete work/ tt 12. Square Foot INCLUDING REMOVAL AND DISPOSAL S / 13. Square Foot Exposed Aggregate Finish $ 14. Square Foot Colored Concrete $ U t s 15. Square Foot Stamped Concrete $ Installation of brick pavers and truncated domes- 16. Square Foot tabor Only $ -pZ 17. Cubic Yard Wall footings $ — O 6"thick,Vertical Retaining Wall (to Perform all 18. Linear Foot concrete work)For projects of 1-2'High Wall $ 6"thick,Vertical Retaining Wall (to Perform all 19. Linear Foot concrete work)For projects of 2-3'High Wall $ 5 •0 c) 6"thick,Vertical Retaining Wall (to Perform all 20. Linear Foot concrete work)For projects of 34' High Wall $ 3 o•0O 8"thick,Vertical Retaining Wall (to Perform all l 21. Linear Foot concrete work)For projects of 1-2' High Wall $ � "1 ' 0c) 8"thick,Vertical Retaining Wall (to Perform all 22. Linear Foot concrete work)For projects of 2-3' High Wall S Q City or5outhkke' FM We DepWorN- ►4001.fix 50et Sa&440- SWMke Texas 7W 811.749931Z Unit of Price Per One Each Item# Measure Description Per Unit of Measure 8"thick,Vertical Retaining Wall (to Perform all 23. Linear Foot concrete work)For projects of 34' High Wall $ 3 2•0Q I'thick,Vertical Retaining Wall (to Perform all 24. Linear Foot concrete work)For projects of 1-2'High Wall $ 36 a a I'thick,Vertical Retaining Wall (to Perform all 25. Linear Foot concrete work)For projects of 2-3'High Wall $ U• Q I'thick,Vertical Retaining Wall (to Perform all !^ 26. Linear Foot concrete work)For projects of 3-4' High Wall $ 3(-o•o Q 0- 100 linear feet of 6"curb and 18"gutter.NO ^ Q O 27. Linear Foot REMOVAL OR DISPOSAL $ O[ 101 -500 linear feet of 6"curb and 18"gutter.NO 0 0 28. Linear Foot REMOVAL OR DISPOSAL $ 501 - 1,000 linear feet of 6"curb and 18"gutter. C r�O 29. Linear Foot NO REMOVAL OR DISPOSAL $ J 1,001 - 1,500 linear feet of 6"curb and IS"gutter. o O 30. Linear Foot NO REMOVAL OR DISPOSAL $ 1,501 —3,0001 inear feet of 6"curb and 18"gutter. ,O 31. Linear Foot NO REMOVAL OR DISPOSAL $ 0- 100 linear feet of 6"curb and 18"gutter. 3 i • D o 32. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 101 -500 linear feet of 6"curb and 18"gutter. 33. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 501 - 1,000 linear feet of 6"curb and 18"gutter. 30 .00 34. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 1,001— 1,500 linear feet of 6"curb and I r gutter. 3 35. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 1,501 —3,000 linear feet of 6"curb and 18"gutter.36. Linear Foot INCLUDING REMOVAL AND DISPOSAL $ 025 ' O 37. Cubic Yard Unclassified Excavation and Disposal $ l 7• o o 38, Linear Foot Four Inch(4")French Drain Installation $ f cc) 39. Linear Foot Six Inch(6")French Drain Installation $ •©C) 40. Linear Foot Eight inch(8")French Drain Installation $ 0 '1 -0 Q G1ty o(SwPAUe• Fmme Depcir pxW• 14M fdow Sireet Seale I40• S&Aftke.Texas W2 817.7488111 Unit of Price Per One Each item# Measure Description Per Unit of Measure 41. Per Each Manhole Ring and Lid Adjustment Labor Only $ 10().0c) 42. Per Each Water Valve Adjustment Labor Only $ Other Vendor Charges.Please Describe 43. Per Each $ Other Vendor Charges.Please Describe / 44. Per Each $ Other Vendor Charges.Please Describe 45. Per Each $ / TOTAL: $ O 2. Extending Submission Due Date The deadline for submission is being revised.The revised deadline for submission is 3:00PM Wednesday March 1,2017. 3. There are no other chanees. 's Sharen 6 ckson Chief Financial Officer City of Southlake In the submission heir posal, Proposer must acknowledge receipt of this addendum. Proposer shall acknowledge this tv um signing and ret rning one copy of this notice with their proposal submission. Signed: Dated: Company Name: City ofSo~e• fasnre lk ND"eW• 1400YW Sneer,Sure 440• SouftW Texas*M 817148.8312