Item 4AREGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2019
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REGULAR CITY COUNCIL MEETING MINUTES MARCH 5, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn McCaskill,
and Councilmembers Shahid Shafi, Chad Patton, and John Huffman.
CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson and Councilmember
Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant to the City Manager Lauren
LaNeave, Chief Performance & Innovation Officer Dale Dean, Deputy Director of
Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Police Chief James Brandon, Deputy Fire Chief Kurt Hall, Director of
Human Resources Stacey Black, Acting Deputy Director of Information Technology Jerry
Weitzel, Senior Director of Planning and Development Services Ken Baker, Director of
Public Works Rob Cohen, Deputy Director of Public Works Administration Kyle Hogue,
City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:31pm.
2. INVOCATION: SARAH WEAVER
Ms. Weaver gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT – THE OLD NOCONA BOOT FACTORY
Assistant City Manager Alison Ortowski introduced Adam Moore, of The Old Nocona Boot
Factory, who addressed Council.
4. ANNOUNCEMENT OF THE RUN4ELISE EVENT TO BE HELD ON APRIL 6,
2019.
Mrs. Lori Cerami provided an overview of this event with an update on the Swim4Elise
Foundation.
Item 4A
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on tonight’s consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:46pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section s 551.071
consultation with city attorney; 551.072 deliberation regarding real property; and 551.089
deliberation regarding Security Devices or Security Audits. City Council adjourned for
Executive Session at 5:46pm. Executive Session began at 6:00pm and concluded at
7:20pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:26pm.
As a result of Executive Session, a motion was made to authorize the City Manager to
purchase the needed right of way and easement at 835 E. Southlake Blvd., and 620, 650,
and 790 South Carroll Ave.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman
Approved: 5-0
Absent: Williamson and Archer
3. REPORTS:
3A. MAYOR’S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER’S REPORT
3B1. CHAMPIONS CLUB OPENING & SPRING BREAK RECREATION OFFERINGS
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2019
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Deputy Director of Community Services Kate Meacham provided information on the grand
opening of The Marq Champions Club, and an overview of recreation programs and
activities scheduled during CISD Spring Break.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE FEBRUARY 19, 2019 REGULAR CITY
COUNCIL MEETING.
4B. APPROVE CONTRACT RENEWAL AND AMENDMENT WITH O’DONNELL’S
LANDSCAPE SERVICES, INC. FOR CITYWIDE LANDSCAPE SERVICES FOR
AN AMOUNT NOT TO EXCEED $999,000.
4C. APPROVE CONSTRUCTION SERVICES WITH FALKENBERG
CONSTRUCTION FOR THE REPLACEMENT OF THE FRANK CORNISH, IV
PARK FOUNTAIN VAULT FOR AN AMOUNT NOT TO EXCEED $54,000.
4D. APPROVE AN ENGINEERING SERVICES AGREEMENT WITH DELTATEK
ENGINEERING FOR INTERIOR AND EXTERIOR REPAINTING OF THE 1.5
MILLION GALLON MIRON ELEVATED STORAGE TANK LOCATED NEAR
THE END OF MIRON DRIVE IN AN AMOUNT NOT TO EXCEED $112,445.
4E. RATIFY APPROVAL OF CHANGE ORDER #3 TO THE CONSTRUCTION
CONTRACT WITH RKM UTILITY SERVICES, INC. FOR NORTH WHITE
CHAPEL BOULEVARD FROM HIGHLAND STREET TO STATE HIGHWAY 114
PREVIOUSLY AUTHORIZED BY CITY MANAGER.
4F. REPEAL OF COMMUNITY SERVICES DEPARTMENT REFUND POLICY.
4G. TABLE ZA18-0028, SITE PLAN FOR THE LANDMARK OFFICE EXPANSION
ON PROPERTY DESCRIBED AS LOT 15, PHASE 1, LAKE WOOD ACRES
ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 750 N. CARROLL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "O-1" OFFICE DISTRICT. SPIN NEIGHBORHOOD # 7. PUBLIC
HEARING (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE
MARCH 19, 2019 MEETING.)
4H. TABLE ORDINANCE NO. 480-758 (ZA19-0005), 1ST READING, ZONING
CHANGE AND CONCEPT PLAN FOR HAWKWOOD ON PROPERTY
DESCRIBED AS LOTS 1R AND 2R, BLOCK 1, BAKER ESTATES ADDITION,
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 610 AND 620 S. PEYTONVILLE AVENUE, SOUTHLAKE,
TEXAS. CURRENT ZONING: “SF-1A” SINGLE FAMILY RESIDENTIAL
DISTRICT AND “RE-5” RESIDENTIAL ESTATE DISTRICT. PROPOSED
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ZONING: “SF-20A” SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN
NEIGHBORHOOD # 10. (THE APPLICANT HAS REQUESTED TO TABLE THIS
ITEM TO THE MARCH 19, 2019 MEETING.)
4I. TABLE ORDINANCE NO. 480-756 (ZA19-0003), 1ST READING, ZONING
CHANGE AND CONCEPT PLAN FOR 2500 RAINTREE DRIVE ON PROPERTY
DESCRIBED AS LOT 15, S. FREEMAN NO. 525 ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 2500
RAINTREE DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: “SF-1A”
SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “RE-5”
SINGLE FAMILY RESIDENTIAL ESTATE DISTRICT. SPIN NEIGHBORHOOD #
4. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE
MARCH 19, 2019 MEETING.)
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4F as written, including
Tabling Items 4G-4I.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman
Approved: 5-0
Absent: Williamson and Archer
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:37pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:38pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 480-728A (ZA19-0006), 2ND READING, ZONING CHANGE
AND SITE PLAN FOR HIGHLAND CORNER ON PROPERTY DESCRIBED AS
LOTS 1-8X, BLOCK A, HIGHLAND CORNER ADDITION, AN ADDITION TO
THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT
1030, 1100, 1110, 1120, 1130, 1140, 1150 AND 1160 N. KIMBALL AVENUE,
SOUTHLAKE, TEXAS. CURRENT ZONING: “S-P-1” DETAILED SITE PLAN
DISTRICT. PROPOSED ZONING: “S-P-1” DETAILED SITE PLAN DISTRICT.
SPIN NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A.
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2019
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Mayor Hill opened the public hearing at 7:39pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:39pm.
Motion was made to approve Item 6A, Ordinance No. 480-728a (ZA19-0006), 2nd
Reading, Zoning Change and Site Plan for Highland Corner on property described as
Lots 1-8x, Block A, Highland Corner Addition, subject to the Staff Report dated February
26, 2019 – (Due to the limited scope of the request there was no review summary). Also
noting the following:
- Approval of the color changes for seven office buildings from brown to grey, as
presented.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman
Approved: 5-0
Absent: Williamson and Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-728a
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOTS
1-8X, BLOCK A, HIGHLAND CORNER ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 6.068 ACRES,
AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT “A” FROM “S -P-1”
DETAILED SITE PLAN DISTRICT TO “S-P-1” DETAILED SITE PLAN DISTRICT AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT “B”, SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE;
DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE
DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING
THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6B. ORDINANCE NO. 704-J, 2ND READING, AMENDMENT TO THE
COMPREHENSIVE SIGN ORDINANCE NO. 704, AS AMENDED, AS IT
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2019
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PERTAINS TO REGULATING SIGNS WITHIN THE CITY LIMITS OF
SOUTHLAKE, TEXAS. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B.
Mayor Hill opened the public hearing at 7:52pm. There being no one wishing to speak,
Mayor Hill closed the public hearing at 7:52pm.
Motion was made to approve Item 6 B, Ordinance No. 704-J, 2nd Reading, Amendment
to the Comprehensive Sign Ordinance No. 704, as amended, as it pertains to regulating
signs within the city limits of Southlake, Texas, subject to the Staff Report dated February
26, 2019, also noting the following:
- Approval of the modified definition of Sign s for Flat Panel A and Flat Panel B, as
presented.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman
Approved: 5-0
Absent: Williamson and Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 704-J
AAN ORDINANCE AMENDING ORDINANCE NO. 704-H, AS AMENDED, THE
COMPREHENSIVE ORDINANCE REGULATING SIGNS WITHIN THE CITY LIMITS OF
SOUTHLAKE, TEXAS; PROVIDING A TITLE; PROVIDING FOR PURPOSE AND
INTENT FOR THE ADOPTION OF THIS ORDINANCE; PROVIDING FOR
DEFINITIONS; PROVIDING FOR APPLICABILITY; PROVIDING FOR STANDARDS
FOR TEMPORARY AND PERMANENT SIGNS; PROVIDING FOR STANDARDS FOR
SIGNS REQUIRING PERMITS AND NOT REQUIRING PERMITS; PROHIBITING
CERTAIN SIGNS; PROVIDING FOR EXEMPT SIGNS; PROVIDING FOR
REQUIREMENTS FOR MASTER SIGN PLANS; ALLOWING NONCOMMERCIAL
(IDEOLOGICAL) COPY ON SIGNS; PROVIDING FOR ADMINISTRATION AND
ENFORCEMENT; PROVIDING FOR THE ISSUANCE AND REVOCATION OF SIGN
PERMITS; PROVIDING FOR THE REMOVAL OF SIGNS; PROVIDING FOR APPEALS
AND VARIANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
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6C. RESOLUTION NO. 19-010 (ZA19-0004), SPECIFIC USE PERMIT FOR L
MAKEUP INSTITUTE TO ALLOW A COLLEGE, JUNIOR COLLEGE, OR
OTHER SIMILAR INSTITUTION OF HIGHER LEARNING, WHETHER PUBLIC
OR PRIVATE, ON PROPERTY BEING DESCRIBED AS LOT 2, BLOCK 1R,
SOUTHLAKE TOWN SQUARE ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOC ATED AT 112 STATE
STREET, SUITE 200, SOUTHLAKE, TEXAS. CURRENT ZONING: “DT”
DOWNTOWN DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C.
Mayor Hill opened the public hearing at 8:02pm.
Michael Carter, 1808 Native Dancer Place, spoke in opposition to this request with
concerns for parking in Town Square.
There being no one else wishing to speak, Mayor Hill closed the public hearing at 8:04pm.
Motion was made to approve Item 6C, Resolution No. 19-010 (ZA19-0004), Specific Use
Permit for L Makeup Institute to allow a college, junior college, or other similar institution
of higher learning, whether public or private, on property being described as Lot 2, Block
1R, Southlake Town Square Addition, an addition to the City of Southlake, Tarrant
County, Texas, subject to the Staff Report dated March 5, 2019 and Review Summary
No. 2, dated February 15, 2019, granting the following variance:
- Ordinance No. 480, as amended, Section 45.1(4) requires a “college” facility be
located on a site of at least twenty acres and set back a minimum on one hundred feet
from all property lines. The applicant is leasing space in an existing building in
Southlake Town Square.
Also noting the following:
- The SUP can run concurrent with the term of the lease and any re newals of such
lease.
Motion: McCaskill
Second: Huffman
Ayes: Shafi, McCaskill, Patton, Hill, Huffman
Approved: 5-0
Absent: Williamson and Archer
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 19-010
AAN ORDINANCE AMENDING ORDINANCE NO. 704-H, AS AMENDED, THE
COMPREHENSIVE ORDINANCE REGULATING SIGNS WITHIN THE CITY LIMITS OF
REGULAR CITY COUNCIL MEETING MINUTES, MARCH 5, 2019
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SOUTHLAKE, TEXAS; PROVIDING A TITLE; PROVIDING FOR PURPOSE AND
INTENT FOR THE ADOPTION OF THIS ORDINANCE; PROVIDING FOR
DEFINITIONS; PROVIDING FOR APPLICABILITY; PROVIDING FOR STANDARDS
FOR TEMPORARY AND PERMANENT SIGNS; PROVIDING FOR STANDARDS FOR
SIGNS REQUIRING PERMITS AND NOT REQUIRING PERMITS; PROHIBITING
CERTAIN SIGNS; PROVIDING FOR EXEMPT SIGNS; PROVIDING FOR
REQUIREMENTS FOR MASTER SIGN PLANS; ALLOWING NONCOMMERCIAL
(IDEOLOGICAL) COPY ON SIGNS; PROVIDING FOR ADMINISTRATION AND
ENFORCEMENT; PROVIDING FOR THE ISSUANCE AND REVOCATION OF SIGN
PERMITS; PROVIDING FOR THE REMOVAL OF SIGNS; PROVIDING FOR APPEALS
AND VARIANCES; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 8:09pm.
*An audio recording of this meeting will be permanently retained in the City Secretary’s
Office.
MINUTES APPROVED ON THIS, THE 19TH DAY OF MARCH, 2019.
______________________________
Laura Hill
Mayor
ATTEST:
______________________________
Amy Shelley, TRMC
City Secretary