2019-01-22 CEDC Minutes s , ,_ ,
SOUTH LAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: January 22, 2019
LOCATION: Southlake Town Hall — Room 4A
1400 Main Street
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Secretary Suzanne
Maisto, Tom DeCaro, Bob Mundlin, Craig Sturtevant and Jeff Wang.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: Board Vice-President Brandon Bledsoe
STAFF PRESENT: Assistant City Manager Alison Ortowski, Assistant City Manager Ben
Thatcher, Chief Financial Officer & Board Treasurer Sharen Jackson, Director of
Community Services Chris Tribble, Director of Public Works Rob Cohen, Deputy Director
of Economic Development Daniel Cortez, Tourism & Marketing Manager Cambria Jones,
and Assistant Police Chief Ashleigh Casey.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m. and
welcomed newly appointed board member Craig Sturtevant.
2. Consider approving the minutes from the November 27, 2018 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the November 27, 2018 meeting as
presented.
Motion: Mundlin
Second: Wang
Ayes: DeCaro, Maisto, Mundlin, Schelling, and Wang
Nays: None
Abstain: Sturtevant
Vote: 5-0-1
Motion Carried —APPROVED
3. EXECUTIVE SESSION
Board President Schelling announced the Community Enhancement and
Development Corporation (CEDC) would go into Executive Session pursuant to the
January 22, 2019 CEDC Minutes
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.087 to
deliberate regarding economic development negotiations.
Executive Session began at 6:03 pm and concluded at 6:05 pm.
4. Economic Development
a. Receive a report and provide feedback on implementation of the Southlake
2035 Tourism Master Plan
Assistant City Manager Ortowski introduced Cambria Jones to the board. Cambria
was recently hired to serve as the City's Tourism and Marketing Manager. Assistant
City Manager Ortowski then presented the Board with an overview of the
implementation of the 2035 Tourism Master Plan. No formal action was sought other
than board feedback on implementation of the master plan.
b. Review status update and provide feedback on the lauhch of the annual
business climate and satisfaction survey
Deputy Director of Economic Development Daniel Cortez presented this item and
provided the Board with an overview of the business survey. City staff has integrated
the board's feedback from previous discussion into the survey program. Deputy
Director Cortez noted that his office is ready to implement the survey in February
unless the board has any additional feedback for the program. No formal action was
sought other than board feedback on the survey program.
5. The Marq Southlake
a. Consider funding annual agreement with Regent Services (Southlake
Leasing) for janitorial services for Legends Hall and Champions Club in an
amount not to exceed $155,000.
Community Services Director Tribble presented this item seeking approval to fund a
janitorial services agreement with Regent Services for both Legends Hall and
Champions Club in The Marq. Director Tribble noted that Regent Services has
provided satisfactory janitorial services to the City for most City facilities since 2011
through an inter-local agreement with the City of Grapevine.
A motion was made to approve the agreement with Regent Services as presented.
Motion: Mundlin
Second: Maisto
Ayes: DeCaro, Maisto, Mundlin, Schelling, Sturtevant and Wang
Nays: None
Abstain: None
Vote: 6-0
Motion Carried —APPROVED
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b. Consider funding an amendment to the City's contract with Tactical
Systems Network for security guards at Champions Club in an amount not to
exceed $129,000.
Assistant Police Chief Casey presented this item seeking approval to fund an
amendment to the City's contract with Tactical Systems Network for security guards
at Champions Club. Chief Casey explained that the City currently has a contract with
Tactical Systems Network to provide armed security for Town Hall. This amendment
adds armed security for Champions Club to the current City contract and will provide
services to Champions Club during all hours that the facility is open.
A motion was made to approve the amendment with Tactical Systems Network as
presented.
Motion: Maisto
Second: DeCaro
Ayes: DeCaro, Maisto, Mundlin, Schelling, Sturtevant and Wang
Nays: None
Abstain: None
Vote: 6-0
Motion Carried —APPROVED
6. Staff reports:
a. Financial reports
i. The Marq Southlake financial highlights
Chief Financial Officer and Board Treasurer Jackson presented the monthly
dashboard status for the Marq and noted the following for the board:
• Overall cost recovery for The Marq is 34.68%, which is below the
target of 82% (set for year three)
• Year-to-date revenue is $160,510
• Year-to-date expenses is $462,893
ii. Champions Club membership sales report
Director Tribble informed the board that currently the City has sold 732
memberships to Champions Club, which is 142% of the pre-sale goal and
43% of the year one goal.
iii. Sales tax report
Chief Financial Officer and Board Treasurer Jackson asked the board if there
were any questions regarding the sales tax report that was in the packet. She
informed the Board that the Corporation brought in $430,355 in revenue for the
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month of November 2018. The total revenue for the year is under $1m
($903,342).
b. Economic and development activity report
i. State of the Economy
Assistant City Manager Ortowski provided the board a presentation on the
state of the economy in Southlake. She noted the following points from 2018
as part of her presentation:
• Residential permits were down from the previous year of 161 to 127 in
2018.
• Residential value added was down from $292m in 2017 to $241m in
2018.
• Commercial permits were slightly higher with 23 in 2018.
• Commercial value added was down from $124m in 2017 to $91m in
2018.
• The City has a 58% new business survival rate after five.years which is
higher than the national average of 51%.
• Office occupancy rates are at 80.3%.
• Sales tax collections are up by 2.24%.
ii. Business Engagement Program Q1 Report
Deputy Director of Economic Development Daniel Cortez gave the board an
update on the first quarter business engagement report. During Q1 12
businesses were interviewed and 40 new businesses were visited.
c. Construction management report
Director Cohen provided a brief update on the construction status of Champions
Club including several recent updated pictures of the building. He informed the
board that the project is 82% complete and that substantial completion is targeted
for the end of January 2019. He noted that $25.5 million has been paid to the
contractor thus far.
Director Tribble also informed the board that the grand opening event is being
planned for the end of March, and that more information will be forthcoming.
7. ADJOURNMENT
Board President Schelling adjourned the meeting at 7:31 p.m.
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Martin Schelling, President
Community Enhancement and Development Corporation Board
zanne to, Secretary
ommunity En .ncement and Development Corporation Board
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