Loading...
2019-02-12 SAC PacketCITY OF SOUTH LAKE MEMORANDUM February 7, 2019 AGENDA NOTES WITH TIMES TO: Senior Advisory Commission FROM: Ashley Newhart, Hospitality and Sales Manager SUBJECT: Agenda Item Comments for Senior Advisory Commission Meeting Tuesday, February 12, 2019 at 1:00 p.m. Time 1:00 — 2:00 p.m. 1. Agenda Item No. 1. Call to Order 2. Agenda Item No. 2. Public Forum: — This is the public's opportunity to address the Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider, or take action on any item presented. The Commissions' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Commission and/or 4) request that the Chair put the item on a future agenda for the Commission to discuss or consider. 3. Agenda Item No. 3. Discussion: A. City Manager's Office Report — Assistant to the City Manager Lauren LaNeave will provide a presentation to the Commission. No packet documents. B. Economic Development Report — Deputy Director of Economic Development & Tourism Daniel Cortez will present an update to the Commission on development projects within the City. No packet documents. C. Metroport Meals On Wheels Report — MMOW Executive Director Mary King will present a quarterly report to the Commission. A copy of the December MMOW detail report, as well as a 2018 cumulative report, are included in your packet. D. Call A Ride Southlake Report — CARS Chairman Ernie Meyer will present a quarterly report to the Commission. A copy of the CARS 2018 cumulative report is included in your packet. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date - February 12, 2019 Page 2of3 E. Southlake Senior Funding, Inc. - A SSFI representative will present a quarterly report to the Commission. No packet documents. F. Community Services Department Report - Hospitality & Sales Manager Ashley Newhart will present the December Senior Center Report along with an update on Champion's Club construction. A copy of the December 2018 dashboard report is included in the packet. G. Senior Services Report - Senior Services Coordinator Soheila Mashat- Phelps will update the Commission on current and future senior programming and events. No packet documents. Estimated Time: 2:00 - 2:15pm 4. Agenda Item No. 4. Consent: A. Approve the January 8, 2019 Senior Advisory Commission Meeting Minutes - Please include any corrections to the minutes in your motion. 5. Agenda Item No. 5. Consider A. Approve Senior Advisory Commission 1st Quarter Dashboard Report - Ashley Newhart will present the SAC 1 st Quarter Dashboard Report. A copy of the report is included in the packet. If approved, the report will be included in the March 5, 2019 City Council meeting packet. OTHER ITEMS OF INTEREST A. Community Engagement Town Hall Forums - Upcoming Town Hall Forum(s) for proposed developments in the City are listed online at www.SouthlakeSPIN.org. Please check the website for the latest information. B. Events of Interest - Staff would like to share the following upcoming event(s) that may be of interest to you. • Tuesday, February 12 — S.P.I.N. meeting, 6:00 p.m., Council Chambers • Tuesday, February 12 — Senior Advisory Committee meeting, 1:00 p.m., The Marq • Wednesday, February 13 — Health & Wellness Committee meeting, 6:00 p.m., Town Hall, 3rd floor • Tuesday, February 19 — City Council meeting, 5:30 p.m., Council Chambers • Tuesday, February 26 — S.P.I.N. meeting, 6:00 p.m., Council Chambers • Tuesday, March 5 — City Council meeting, 5:30 p.m., Council Chambers City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Meeting Date — February 12, 2019 Page 3of3 ' Tuesday, March 12 — S.P.I.N. meeting, 6:00 p.m., Council Chambers • Tuesday, March 12 — Senior Advisory Committee meeting, 1:00 p.m., The Marq If you would like to receive notifications for City Council meetings, construction alerts, calendar and community events updates and more, please sign up at the City's website by clicking on the "Notify Me" tab at http://www.citvofsouthlake.com/1ist.aspx. C. As usual, your packet contains a copy of the SAC Attendance Report for your information. We appreciate your commitment and service to the City and the Senior Advisory Commission. If you have any questions prior to the meeting, please feel free to call me. Kind Regards, Ashley Newhart anewhart@ci.southlake.tx.us (817) 748-8918 285 Shady Oaks Drive, Southlake, Texas 76092-6242 STAFF INFORMATION: Chris Tribble, Director of Community Services, 817-748-8021, (ctribble ci.southlake.tx.us) Kate Meacham, Deputy Director of Community Services, 817-748-8018, (kmeacham(a)ci.southlake.tx.us) Ashley Newhart, Hospitality & Sales Manager, 817-748-8918,(anewhart(a..ci.southlake.tx.us) Soheila Mashat-Phelps, Senior Services Coordinator, 817-748-8398,(smashatphelps(a�ci.southlake.tx.us) Linda Carpenter -Elgin, Secretary, 817-748-8184,(Carpenter(a)ci.southlake.tx.us) City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTHLAKE SENIOR ADVISORY COMMISSION MEETING: TUESDAY, FEBRUARY 12, 2019 LOCATION: THE MARQ SOUTHLAKE 285 Shady Oaks Drive Southlake, Texas 76092 REGULAR AGENDA TIME: 1. Call to Order 2. Public Forum 1:00 P.M. (This is the Public's opportunity to address the Senior Advisory Commission about non -agenda items. During Public Forum, the Commission will not discuss, consider or take action on any items presented.) 3. Discussion A. City Manager's Office Report B. Economic Development Report C. Metroport Meals On Wheels Report D. Call A Ride Southlake Report E. Southlake Senior Funding, Inc. Report F. Community Services Department Report G. Senior Services Report 4. Consent A. Approve the January 8, 2019 Senior Advisory Commission Meeting Minutes 5. Consider A. Senior Advisory Commission 1st Quarter Dashboard Report 6. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 8, 2019 by 6:00 p.m. pursuant to C ter 551 of the Texas Government Co C6DUTHLglr %Amy lley, TRM x' Deputy City Secretary D v) _ v If you plan to attend this public meeting A4. haN a disabili� ihat.�quires special needs, please advise the City Secretary 48 hours in advance at 817.748.8600 reas'Qnable• ccoRC odations will be made to assist you. City of 9dlhfire Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Metroport Meals On Wheels Monthly Report Month of: December 2018 P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 12 24 2019 Previous Year No Totals 12/3/2019 12/10/2019 12/17/2019 Luncheon Monthly Totals (31uncheons) Southlake Seniors 50 38 40 128 =84 # of Other Seniors 59 33 64 156 197 # Volunteers 10 9 12 31 3 22 Staff 1 1 1 3 SL Staff/City ]1 Employees -Others 5 7 1 1 IF- 7 To Go Meals 0 0 0 0 0 Meals left for city 01 12 251 49 TOTAL J 1 ATTENDANCE 125 100 143 0 368 362 Volunteer Hours 44 40 52 1361 1 105 Meat U Meat U Restaurant Used Feedstore Anywhere Anywhere # Meals ordered from Centralized Kitchen 125 100 130 0 355 320 $ Cost of Food Fs Ordered $ 500.00 $ 500.00 $ 260.00 $ - $ - 1,260.00 $ 1,287.33 Supplemental Food $ 210.90 $ 195.28 $ 221.14 $ - $ - 1 $ 627.321 1$ 604.96 Non-food Items $ 50.00 $ 48.62 $ 13.66 $ - $ - $ 112.28 $ 162.38 $ Collected for Food Served $ 396.00 $ 236.00 $ 368.00 $ - $ - $ 1,000.00 $ 925.00 $ Collected for Other Reasons' $ - $ - $ - $ - $ - $ - $ - 1st time -Non pay 10 4 10 0 0 90+ non pay 14 8 13 0 0 36 25 3C-1 Metroport Meals On Wheels Cumulative Monthly Report Month of: 2018 To Date P. O. Box 204 Detail Report on Congregate Luncheon Division: Southlake 428 N. Hwy 377 Roanoke, TX 76262 Prior YTD Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 YTD Totals Totals Southlake Seniors 163 118 128 0 0 0 0 0 0 0 0 0 0 409 332 Non-resident Seniors 240 172 156 0 0 0 0 0 0 0 0 568 625 # Volunteers 40 25 31 0 0 0 0 0 0 0 0 0 96 79 MMOW Staff 51 3 3 01 0 0 01 0 0 0 01 0 11 11 90+ non pay 50 36 35 0 0 0 0 0 0 0 0 0 1211 87 1st Visit -No Pay 43 24 24 0 0 0 0 0 0 0 0 0 91 75 City Employees --No Pay 9 8 13 0 0 0 0 0 0 0 0 0 301 21 To Go Meals 0 0 0 0 0 0 0 0 0 0 0 0 01 8 Meals left for city 200 591 37 0 01 0 0 0 01 0 0 0 2961 182 TOTAL ATTENDANCE 750 445 427 0 0 0 0 0 0 0 0 0 1622 1258 Total Paid Meals 403 290 284 0 0 0 0 0 0 0 0 0 977 957 Volunteer Hours 180 112 136 0 0 0 0 0 0 0 0 0 4281 365 Feedstore/Chilos Feedstore/Joe's/ o's/Meat U Feedstore/ Chuy's/Golden Anywhere/Joe's Meat U Corral/Asian Top Pizza & Pasta/ Anywhere/ Feestore/Meat Restaurant Used Asian Top Asian Top U Anywhere # Meals ordered from Centralized Kitchen 525 325 355 0 0 0 0 0 0 0 0 0 1205 1,190 $ Cost of Food Ordered $ 2,172.53 $ 1,550.00 $ 1,260.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 4,982.53 $ 4,657.67 Supplemental Food Cost $ 612.52 $ 602.83 $ 627.32 $ $ $ $ $ $ $ $ $ $ 1,842.67 $ 1,924.50 Non-food Items Cost $ 141.18 $ 82.78 $ 112.28 $ $ $ $ $ $ $ $ $ $ 336.24 $ 313.93 Staff & Program Support & Mileage $ 2,134.39 $ 2,143.81 $ 2,152.16 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 6,430.36 $ 6,967.86 Total Meal Cost $ 5,060.62 $ 4,379.42 $ 4,151.76 $ $ $ $ - $ $ $ $ $ $ 13,591.80 $ 13,863.96 $ Collected for Food Served $ 1,371.00 $ 1,139.00 $ 1,000.00 $ 3,510.00 $ 3,447.00 $ Collected for Other Reasons' $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Sr.Ctr. $$ Collected $ 1,371.00 $ 1,139.00 $ 1,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 3,510.00 $ 3,447.00 3C - 2 Metrnport Meals on Wheels FY2018 YT02019 Southlake Program Expense Report 3C - 3 Southlake Meals Program Expense Report FY 2017 and YTD 2018 at September 30, 2018 (revised and corrected) Southlake 2017 Actual Expenses 2018 Actual Expenses at 9130118 HOME DELIVERY Total Meals 2,216 2,818 Total Participants 13 11 Meal Costs $ 8,944 $ 10,145 Program Support $ 3,036 $ 2,804 Staffing Costs $ 6,261 $ 6,152 Support Services: Pet Patrol, Staples, Winter Meals $ 1,232 $ 1,303 Volunteers (in -kind) $ 6,200 $ 6,500 Home Delivery Total Cost $ 24,673 $ 26,904 SENIOR CENTERS Total Meals 4,517 5,371 Meal Costs $ 28,182 $ 29,244 Program Support $ 6,508 $ 5,609 Staffing Costs $ 17,931 $ 17,479 Volunteers (in kind) $ 11,040 $ 11,040 Senior Center Total Cost $ 63,661 $ 63,372 Total Cost of MMOW Meal Programs in Southlake $ 88,334 $ 90,276 Fees from Home Delivery Participants $ 3,233 $ 3,357 Fees from Senior Center Participants $ 12,682 $ 13,937 City Allocations $ 20,000 $ 20,000 MEAL PROGRAMS TOTAL MMOW NET COST $ 62,419 $ 52,982 3C - 4 OF SOUTHLAKE Newly Qualified Users Total Qualified Users Total Volunteer Drivers Unduplicated Users Served this Month Volunteer Drivers Used this Month Driver Personal Vehicle Miles Driver Hours Trips Cancelled by User Trip Requests Not Filled Pick up More Than Ten Minutes Late Driver Failed to Make Pick up Van Miles One Way Trips Medical/ Dental Southlake Senior Center Personal Needs Shopping Business Other Senior Centers Other Total One Way Trips Rider Groups Seniors & Handicapped>54 Handicapped < = 54 Monthly Summary of Service Provided to Seniors and Handicapped - 2018 Jan Feb March April May June July Aug Sets Oct Nov Dec Totals 4 0 0 4 0 5 5 3 7 5 4 3 40 444 444 444 448 448 453 458 461 468 473 477 480 480 23 22 23 25 25 25 24 24 24 24 24 24 24 12 11 8 7 9 8 9 11 13 19 15 13 135 23 21 23 24 21 21 23 24 21 22 23 20 23 868 556 827 928 893 724 884 1225 1001 1432 929 674 10941 31 20 30 36 32 25 32 45 35 49 33 24 392 28 15 16 13 14 7 5 45 44 54 50 29 320 4 2 3 8 3 12 8 7 15 48 33 27 170 4 0 1 0 0 1 0 0 0 1 0 0 7 1 0 0 0 0 0 0 0 0 0 2 0 3 0 0 0 0 0 0 0 0 0 0 0 0 0 26 16 27 25 32 22 35 41 23 33 27 18 325 51 38 41 54 45 41 58 66 88 134 80 55 751 8 7 10 8 8 9 4 9 8 6 8 3 88 0 2 2 2 0 2 2 0 2 2 0 0 14 0 0 0 0 0 0 0 0 0 0 0 0 0 34 17 31 41 33 19 44 68 32 49 36 26 430 0 0 0 0 0 0 0 0 0 0 0 0� 119 80 111 130 118 93 143 184 153 224 151 102 1608 93 64 86 106 90 75 124 158 137 203 134 90 1360 26 16 25 24 28 18 19 26 16 21 17 12 248 Total 119 80 111 '130 118 93 143 184 '153 224 151 102 1608 * Closed for two weeks between Christmas and New Years MIMl Senior Activity Center December 2018 Membership & Program Attendance Membership by Age 250 224 200 169 150 100 100 5 0 50 13 g g 0 o 55-64 65-74 75-84 85-94 Visits 1500 1344 1000 500 7 Visits Total Visits ■ Unique Visits Average Visits Per Guest: 4 Total Membership ■ New Members 0 95-105 300 250 200 150 100 50 0 New Members by Gender Female ■ Male Total Members by Gender Female 0 ■ Male New Members by Residency ■ Resident Non -Resident Total Members by Residency ■ Resident Non -Resident 95 Lunch Attendees Total Attendees ■ Average Attendence Number of MMOW Lunches Hosted: 3 Social Educational / Cultural 28 300 218 30 200 40 47 20 100 10 47 31 10 0 0 0 0 0 Movies & Art Dances Bridge, Bingo & 0 Memoirs History Technology Life Planning Trips Total Attendees (Average Attendence Total Attendees (Average Attendence Fitness / Wellness Trips: 600 540 Texas Tenors "Deep in the Heart of Christmas, 28 Attendees 400 0 Most well attended social program: 200 13 0 December Dance, 47 Attendees 0 Fitness Classes Wellness Seminars Most well attended fitness program: Total Attendees (Average Attendence Chair Yoga, Average 20 per class 120 100 80 60 40 20 0 101 81 Fitness 75 45 55 50 47 24 26 36 20 20 11 14 17 12 19 9 6 - 5 Chair Pilates Chair Yoga Chair Yoga 2 Fun & Fitness low Fun & Fitness Line Dance Tai Chi 1 Tai Chi 2 Zumba Gold Zumba Gold (F) (TH) (TU) Total Attendees (Average Attendees Per Class 3F-1 CITY OF SOUTHLAKE Senior Advisory Commission Meeting Minutes: JANUARY 8, 2019 LOCATION: Senior Activity Center The Marq Southlake 285 Shady Oaks Drive Southlake, Texas Members Present: Chair Beverly Blake, Vice Chair Maryl-ee Alford, Secretary Marge Kyle and SAC members Ed Grondahl, Kathryn Orler, Barbara Pappy, Esther Spickler, Patty Howell (Alt #1), Greta Schumacher (Alt #2) Commission Members Absent: None Staff Members Present: Hospitality & Sales Manager Ashley Newhart, and Senior Services Coordinator Soheila Phelps Guests: CARS officer Ernie Meyer, SSFI repres t and former SAC member Bernie McCauley fi I M 11SZ61 N Q 4 Z7 Chair Beverly Blake called the meeting of the Senior Advisory Commission to order at 1:02 p.m. %NAIII111111f An announcement, prayerland moment of silence was held in honor of former SAC member and officer Charlie Boyd who passed away this week. 2. PUBLIC FORUAChair Beverly Blake opened Public Forum. There being no one else to address the Commission, Public Forum was closed. 3. DISCUSSIV4 3A. METROPORT MEALS ON WHEELS REPORT A copy of the October and November MMOW detail reports, as well as a 2018 cumulative report, were included in the meeting packet. 3B. CALL A RIDE SOUTHLAKE REPORT The Commission received a copy of the CARS 2018 cumulative report in the meeting packet. Call A Ride, Inc. Chairman Ernie Meyer provided comments about the report statistics and CARS activities, CARS officer elections, advertisements, and signage. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-1 Senior Advisory Commission Meeting Minutes of the January 8, 2019 Page 2 of 3 CARS received a suggestion to investigate if CARS could be included in one of John Huffman's weekly podcast. 3C. COMMUNITY SERVICES REPORT Hospitality & Sales Manager Ashley Newhart presented the November Senior Center Dashboard Report, membership and registration information, an update on Champions Club, and was available to answer questions. r 3D. SENIOR SERVICES REPORT Senior Services Coordinator Soheila Mashat-Phelps updated the Commission on current and planned activities and programs, the quarterly newsletter, senior eblasts, and responded to questions. 4. CONSENT 14 CONSENT AGENDA Consent Agenda item considered routine by the Commission and are enacted with one motion %j 4A. APPROVAL OF THE MINUTES FROM THE VEMBER 13, 2018 REGULAR SENIOR ADVISORY COMMISSION MEETING. Chair Beverly Blake presented the Consent Agenda, including approval of the minutes of the November 13, 018 meeting. Comments were made about the title of the minutes document. ROVED A motion was made to accept the minutes of November 13, 2018 meeting as presented. ®1W Motion: Alfor Second: 'yle Ayes: 0 rd, Blake, Grondahl, Kyle, Pappy, Spickler, Orler Nays: one Abste io None t Vote: 7-0 Motion passed. 5. CONSIDER 5A. ELECTION OF OFFICERS FOR SENIOR ADVISORY COMMISSION Chair Beverly Blake presided over the election of a Senior Advisory Commission chairman, vice chairman and secretary. Hospitality & Sales Manager Ashley Newhart presented an overview of each officer duties. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-2 Senior Advisory Commission Meeting Minutes of the January 8, 2019 Page 3 of 3 The election was conducted by anonymous ballot vote. Ballots were tallied by Senior Services Coordinator Soheila Phelps and verified by Hospitality & Sales Manager Ashley Newhart. The result of the ballot vote was: Chairman — Beverly Blake; Vice Chairman — MaryLee Alford; and Secretary — Marge Kyle. Officers will serve a two- year term or until successors are elected. ... A motion was made to confirm the re Vice Chair MaryLee Alford, and Secre Motion: Blake Second: Grondahl Ayes: Alford, Blake, Grondahl, Nays: None Abstention None Vote: 7-0 Motion passed. 6. ADJOURNMENT APP A motion was made to adjourn the meeting at 2.00 p.m. Motion: Pappy Second: Kyle Ayes: Alford, Blake, Grondahl, Kyle, Pappy, Spickler, Orler Nays: None Abstention None Vote: 7-0 r Motion passed. 46 IV BeverlMkI,Chair Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4A-3 ike, 250 200 150 100 c 0 2000 1800 1600 1400 1200 1000 800 600 400 200 0 Senior Activity Center FY2 019 - Q 1 October 2018 - December 2018 Membership & Program Attendance 55-64 65-74 Lsl 212 19 eaUcat/oral/CUItUr �dUcd t/onal/C4ltUr al FY18 al Fy19 Membership by Age 199 74 Non 75-84 Programs 379 42 24 Social Fy18 Social F�'19 FY18 Net Promoter Score: 9.84 6000 FYI 9Q1 Net Promoter Score: 9.94 5000 Most well attended trips: Texas Tenors "Deep in the Heart of Christmas, 28 Attendees Canton Trade Days, 26 Attendees 4000 Most well attended programs: December Dance, 47 Attendees 3000 Duplicate Bridge on 11/5/2018, 41 Attendees Most well attended fitness program: Chair Pilates, Average 23 per class 2000 Comments from our members: "I attended the medicare Lunch & Learn on 11/27/18 and found it 1000 comprehensive & very informative." "I went on the Senior Center trip on 12/13/18 to the Grapevine Theatre. Debora & Randy were very patient, respectful and took good care of us. 0 Great Event - Thank you for selecting it!" Resident FY18 ■ Resident FY19 Non -Resident FY18 ■ Non -Resident FY19 64 21 24 26 ■ ■ Res Non 85-94 4 1 9 3 Res Non 95-105 1791 12 FF /tress/We//neSS Fy /tress/tVellness Fy 18 1g 5214 FY18 FY19 Total Visits ■ Unique Visits "Just another terrific example of your quality program trips for all of us." *Unique visits captures individual visitors to the Senior Center Senior Advisory Commission Attendance Report Place Name 1/8/19 2/12/19 3/12/19 4/9/19 5/14/19 6/11/19 7/9/19 8/13/19 9/10/19 10/8/19 11/12/19 12/10/19 Individual Attendance Rate Hrs To Date © Alford © KathrynOrler © Esther Spickler111111112111111 Beverly Blake Meeting Attendance Rate (includes tt, Average Monthly Attendance 2019 F00°/. In attendance x Not present; no substitute 1 Substitute in attendance • Vacant position Meeting Canceled � No quorum; Meeting Canceled Packet Insert - SAC Attendance Report