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2018-053 ResolutionRESOLUTION NO. 18-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A COMMERCIAL SCHOOL ON COMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT 525 S. NOLEN DRIVE, BEING DESCRIBED AS LOT 6, BLOCK 5, CORNERSTONE BUSINESS PARK AS DEPICTED ON THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a Commercial School on commercial property has been requested by a person or corporation having a proprietary interest in the property zoned as 11" Light Industrial District; and, WHEREAS, in accordance with the requirements of Section 45.1 (48) and 45.18 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a Commercial School on commercial property at 525 S. Nolen Drive being described as Lot 6, Block 5, Cornerstone Business Park as depicted on the approved Site Exhibit attached hereto and incorporated herein as Exhibit "A" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. Resolution No. 18-053 Page 1 City Council: February 5, 2019; Approved (6-0) subject to the Staff Report dated January 29, 2019 and the Specific Use Permit Review No. 2 dated January 11, 2019; noting that this specific use permit will run concurrent with the terms of the lease and any subsequent extensions. SECTION 2. This resolution shall become effective on the date of approval by the City Council. PASSED AND APPROVED THIS 5th DAY OF FEBRUARY, 2019. CITY OF SOUTHLAKE By: _ (7 (b I R - ��- LaCra Hill, Mayor ATTEST: ```tttJ11111i1,�� `.oJ�NLAKF Cj UY-: (P . cn Amy Deputyh ityy Secre ry v:•• Resolution No. 18-053 Page 2 EXHIBIT `A" Plans and Support Information SPECIFIC USE PERMIT APPLICATION WRITTEN SUPPORT NARRATIVE and DOCUMENTATION PROPERTY ADDRESS: 525 Nolen Drive, Suite 200, Southlake, Texas 76092 - PROPERTY OWNERSHIP: Southlake Flex Properties, U.C. Following this section is a copy of the Tarrant Appraisal District Profile verifying current ownership information for reference (see attached Exhibit). APPLICANT: Southlake Flex Properties, LLC LAND USE CATEGORY. Industrial CURRENT ZONING: 1-1 Light Industrial District Uses SUP Proposed Use: Commercial School —Fitness Training Progressive Movement Training, LLC. BUILDINGS / PROPERTIES: 525, 535, and 545 Nolen where built in 2002. The 525 property is an existing 21,329 sf multi -tenant building / 70,225 sf / 1.61 acres This property has existing building, parking, sidewalk, and landscape improvements. This property is part of a three (3) building multi -tenant lease project. All three (3) properties are separately platted. The property is located in an Industrial and Office/Flex area with existing warehouse, commercial schools, office, light manufacturing, trades, medical labs, and other related uses. ACCESS: The subject property as three (3) curb -cuts for ingress/egress on Nolen Drive and two (2) curb -cuts for ingress/egress on Exchange Blvd. for cross access for the three (3) buildings. There are existing drive lanes and access paths for vehicular and pedestrian travel. Existing sidewalk adjacent to the building on the west/ east and north sides of the building. LIGHTING: The subject property has exterior wall pack lights on the front and rear elevations of the buildings. AIRPORT OVERLAY ZONE: The property is existing construction since 2000 - 2002 and it is ownership's understanding that the Properties and Buildings meet the existing requirements for the Airport Overlay Zone, The Property was sold in May 2016 with no known issues or additional requirements necessary. Resolution No. 18-053 Page 3 INTERIOR LANDSCAPE, TREES, AND BUFFERYARDS: No changes required or requested to bufferyards, landscaping, or trees. Existing improvements built in 2002. Surrounding properties uses are similar Industrial 1-1 Uses. No residential zoning within 500' or in any visual distance of the Property. No additional floor area being proposed to be added to the existing buildings. Existing open green space and landscape areas (plants/landscape beds, shrubs, trees, groundcover, etc.) No existing trees are proposed to be removed. This is an improved property with existing trees and landscape areas. PROPERTY PHOTOS 525 - 545 Nolen Drive Southlake, Texas Resolution No. 18-053 Page 4 AERIAL LOCATOR/ BOUNDARY MAP 525 Nolen Drive Southlake, Texas SITE PLAN 525, 535, and 545 Nolen Drive Southlake, Texas Ar ZI-A"A M%tf— I 1?nH B EE: b I T il -+HI..I I 1-111 T71-4 7 545 Nolen 535 Nolen 525 Nolen rl Resolution No. 18-053 Page 5 SPECIFIC USE PERMIT APPLICATION WRITTEN SUPPORT NARRATIVE and DOCUMENTATION PROPERTY ADDRESS: 525 Nolen Drive, Suite 200, Southlake, Texas 76092 PROPOSED BUSINESS USE OVERVIEW: Progressive Movement Training, LLC is planning to open a personal and group class fitness training and related performance recovery services facility. Each client/athlete is tested and customized performance based training classes are arranged to maximize athlete performance. Training focus is primarily college, professional, and 12-18 age group athletes. They are presently working with the Property Owner at 525 Nolen and have a lease commitment with renewal options contingent upon Specific Use Permit approval. Requesting Special Use Permit for 525 Nolen Drive, Suite 200 which is approximately 7,711 sf and the building is 21,329 A The open warehouse space will initially be used for fitness classes / training 200A (4,229 sf) and storage only in 200E (3,482 sf). No exterior modifications are necessary or planned in connection with this use. Interior open layout. Planning cosmetic improvements (such as paint and flooring). Progressive Movement Training classes would typically be scheduled: 5:00 am - 9:00 pm Monday through Sunday; Individual and Group Classes 3 -12 per class. Classes are generally 1 hour. Progressive Movement Training classes at scheduled busiest/peak times would be 15 students and trainers with an average class size of 3 —12. Attached is a Parking Analysis Chart reflecting the other tenant uses in the 525, 535, and 545 Nolen Drive Complex which is comprised of 3 Flex (Office/Warehouse ) buildings of similar age and size. 'tf e Ij s PARKING 525, 535, and 545 Nolen Drive, Southlake, Texas 525 Nolen — 67 Parking Spaces Cross Access Availability if needed for after standard business hours and weekends 525 Nolen — 67 Parking Spaces 535 Nolen — 66 Parking Spaces 545 Nolen — 56 Parking Space Total Parking Spaces Available = 189 Total Parking Spaces Needed = 156 Cross Access and shared Ownership for 525, 535, and 545 Nolen Drive Resolution No. 18-053 Page 6 525, 535, and 545 Nolen Drive PARKING ANALYSIS Buildingfrenant Summary LWdaled.1211GA8 3u1to Sire Ratio AIIOW[ien '',,. � Parking Affocaeen Address Sidle I Tenant I Total SF I Office SF lnd.'whs Olfiee eyNS j 016Ce I _ _e - -_-- Ua! Oelenptbn 525 Nolen 1 W ImpactPerto"ance 10,000 Soo 9,500 5% 95% 100 3.00 0.00 CQmwwCial Scnool -Fitness Tra"Mq Not SUP reciumd $25 Nolen 2COA Chwi:Wire 4,229 MO 3979 6% 94% 100 5.00 SUP- Conmerciel Schco, 200B Classic Wine 3,482 3,482 011% 100% 7.00 5.00 SUP- Corrmexeial SMOG, 525 Nolen 30D Forefront Productiwl5lJyra 3.6' B 3.618 40% 60% 7 00 5.00 glfiee Use - Video Production 535 Nolen 100 Premier Sales Sokmons 4,490 3,817 674 85% 15% 12.00 2.00 Office! Warehoue 535 Nolen 200 EkvoteWb 3,505 357 3,206 10% 90% 2.00 7.00 WD 535 Nob, 300A Kids Mamer 864 W4 - 100% 0% 3,00 0.00 Office 3008 warerouse 3,593 - 3,595 0% 1W% O.00 8.00 warehouse 535 Now 400 Food Saved Ste 5,073 2,293 2.790 45% 55% 7.00 6 00 DffiewShnwroan,"larehouse 535 Nolen $00 Encore Stedlanlcal 6,424 2.570 3354 40% 60% 8.00 8.00 Officdtwarehouse 545 Nolen 100 Vacant 4,066 3,253 613 80% 20% 10OO 2.00 OfficeMarehouse 545 Nolen 200 SOW'_y n Home 5.038 756 A-262 15% 85% 300 9.00 'Narelvuuse i Showroom - Fl.irrikaa 545 Nolen 240 Wamhcuse 2,651 - 2.651 0% 100% 0.00 6.00 Waver»use Storage 545 Nolen 250 Vac" 6.913 5.135 1.726 75% 25% MOD 4.00 Officel5hvwloam 545 Nolen 300 TDOC 2.832 2.832 - 100% 0% Soo 0.00 Cffico 66.8401 22 6115 1 44 175 1 1 1 79.00 1 67,00 1 10.00 C4fica = 1 xpaca par 3117 sf T.W ad Required Paking 156 Indusspace - 1 per 1CO3 sf rahng+Class = 1 space per 3 stuflents Tonal Esisting Parking Spaces: 189 TRAFFIC FLOW .4 525, 535, and 545 Nolen Drive Southlake, Texas 71 __. r. my _ 5 a Old fik 5 4 1I _ 545 Nolen 535 Nolen 525 Nolen Resolution No. 18-053 Page 7 SUITE I00 BUILDING SPACE PLAN 525 Nolen 21,329 rentable square feet SUIT= 200A. I SUITE 2008 t_ SUIT=_ ICO SUITE 200A SUITE 300 SPACE PLAN 525 Nolen Drive, Suite 200 (7,711 sf) Progressive Movement Training, LLC — Proposed Use of Space SUITE 100 SUIT-c 200A- SUITE 200E S_.IT= !CC SUITE 200A SUITE 300 Resolution No. 18-053 Page 8 Attachment F ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action(SYN Ord./Res. No. Date Approved 2� Vent ervices A Pull Service Janitorial Contractor "Helping Texas Shine One Building at a Timel" A Proposal For City of Southlake The Champion Club Presented By: Chaney Russell Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 817-984-1761 TX 3W,U')0a JAZIOl.A aXAJIITU08 30 ` HU Y1\Y ;noi1aA tionuoU e- SUMMARY OF CHARGES FOR: City of Southlake November 01, 2018 A. JANITORIAL SERVICE Calculations are based on the Contractor providing all labor, supervision, management, equipment, small tools and insurance required to perform the services and schedules outlined herein. Expendable rest room supplies such as hand towels, toilet tissue, sanitary products, hand soap and plastic trash bags will be provided by the customer or billed back at cost. The following monthly charges are based on current square footage cleaned seven (7) times per week. The Champion Club Monthly Annual Janitorial Service 75,500 sq. ft. x .091 per sq. ft. = $6870.50 $82,446.00 * Note: Pricing does not include sales tax @ 8.25% where applicable. B. SQUARE FOOTAGE ADJUSTMENT RATE: Additions or deletions to the cleanable square footage will be adjusted at the above rates. The building manager will notify the Contractor of all additions or deletions each month. C. CARPET CLEANING: Carpet cleaning will be charged as an extra service except where scheduled in the specifications. Charges by types of cleaning are as follows: 1. Encepsulation Method $.09 per sq. ft. 2. Hot Water Extraction $.12 per sq. ft. 3. Full Restoration $.20 per sq. ft. D. ADDITIONAL SERVICES OFFERED BUT NOT INCLUDED: For before and after pictures and information go to our website at www.regentsvc.com Exterior Window Washing Acid Washing & Detail Cleaning Stainless Steel & Window Treatment Advanced Disinfecting (Kills most Viral, Bacterial & Microbial Strains) Power Washing Parking Lot Striping 2 SUMMARY OF CHARGES Page 2 E. HOLIDAYS: The Contractor normally observes the following holidays: New Year's Day Memorial Day Fourth of July Labor Day Thanksgiving Day Christmas Day F. EMERGENCY AND SPECIAL LABOR REQUEST RATE: Regular hours $17.50 per hour After hours and weekends $24.50 per hour G. INVOICING AND PAYMENT• Invoices are issued on the first day of the current working month and are due by the 15th of the current working month. Square footage adjustments and changes occurring after the billing date are "adjusted" on the following month's invoice. H. PAPER SUPPLY ESCALATION AND USAGE ADJUSTMENT Paper is supplied by City of Southlake. PROVISIONS OF AGREEMENT THE CONTRACTOR SHALL: 1. Provide all supervision, labor, equipment, cleaning materials, and administration to ensure performance of services specified in the janitorial specifications. 2. Strive for maximum efficiency and productivity in order to provide quality service at the lowest possible labor cost. 3. Provide cleaning staff who have been determined to be honest, dependable, and neat in their personal appearance and in their work habits, and provide this cleaning staff with appropriate uniforms, if required. 4. Be responsible for proper storage of cleaning equipment and supplies. 5. Instruct cleaning staff to abide by Customer's rules and regulations pertaining to safety and security while on premises. 6. Exercise that degree of care in the performance of duties necessary to prevent damage to any part of the building or the furnishings therein. 7. Provide public liability and property damage insurance in the amounts deemed sufficient by the Customer, to furnish certificates evidencing such insurance, and to hold the Customer harmless from and indemnified against loss, damage, cost or expense by reason of any negligence arising from or caused by the negligence of the Contractor, it's officers, agents or cleaning staff. 8. Cause any or all of the cleaning staff working in this facility to submit a polygraph examination upon written request from the Customer for such examination. Such polygraph examinations shall be conducted by a qualified polygraph examiner. The results of each polygraph shall be shared by the Customer and the Contractor. 9. The cost of the polygraph examination shall be administered as follows: a. Positive Results ( indicates guilt ) - The Contractor shall pay all costs, plus make reasonable restitution to the Customer/Tenant. b. Negative Results ( indicates no guilt) - The Customer and/or Tenant shall pay all costs. c. Inconclusive Results - The Customer may elect to have additional examinations administered, in which case #1 and #2 would apply; or, the Customer and the Contractor would negotiate an agreeable settlement or share cost equally. 10. Exercise and control security of keys provided by the Customer. Keys shall be secured in accordance with the Customer's security regulations and shall not be removed from the building. 11. Clean specialty floors in accordance with the training that will be provided by the construction company. 4 PROVISIONS OF AGREEMENT Page 2 THE CUSTOMER SHALL: 1. Provide adequate assembly area for cleaning staff and provide storage facilities for the cleaning equipment and supplies required to perform the services. 2. Provide trash receptacles. 3. Provide trash disposal facilities. 4. Provide necessary keys for the cleaning staff. k, AGREEMENT STATE OF Texas COUNTY OF Tarrant This Agreement is entered into between Southlake Leasing & Mgmt., Inc./dba Regent Services, 101 St. Louis Avenue, Fort Worth, Texas 76104 and City of Southlake at 1400Main st, Southlake, TX 76092. For, and in consideration of, the mutual promises and covenants contained herein and for other good and valuable considerations, it is agreed as follows: I. That beginning 20 , Regent Services agrees to: a. Provide services as defined in the Janitorial Specifications schedules. b. Perform all work on schedule, except when prevented by strike, Act of God, accident or other circumstances out of our control. c. Furnish labor, supervision, materials and equipment necessary to satisfactorily fulfill this Agreement except as listed in the supplementary schedules noted above. II. City of Southlake agree/s to: a. Pay for services rendered seven (7) times per week at: MARQ Expansion 2 Monthly Annual Janitorial Service 75,500 sq. ft. x .091 per sq. ft. _ $6870.50 $82,466.00 * Note: Pricing does not Include 8.25% sales tax where applicable. Additions and/or deletions to cleanable square footage will be adjusted pro-rata. AGREEMENT Page 2 II. (CONT'D. ) b. Be responsible for notifying Regent Services of any changes in occupancy of the premises and/or additions or deletions in cleanable square footage. In the event of an error in calculation of square footage is made, the Contractor will correspondingly make billing adjustments on the next scheduled billing date. However, no billing adjustments will be made for deleted square footage for more than 60 days retroactively from the date of notification. c. Not to hire, or enter into a janitorial service agreement with any Regent Services employees, or third parties associated with Regent Services in the performance of the services covered in this Agreement, for a minimum of one (1) year after the employees' or third parties' termination from Regent Services employment, or for a minimum of one (1) year after the cancellation and/or expiration of this Agreement, without the expressed written consent of Regent Services III. It is agreed that this Agreement shall have no term length, but may be terminated by either party by giving a Thirty (30) Day Notice to the other; that such notice of termination must be made in writing and sent "Certified Mail, Return Receipt Requested" ; and that this Agreement contains all understandings and confirms all promises and stipulations. In witness whereof, the parties hereto have set their hands this day of , 20 Southlake Leasing & Management, Inc City of Southlake. dba Regent Services The Ch pion Club By: Chao ey IZu eiL By: Chaney Russell v%11111r1, �� H LA KF''�. `6 • 0 It- TTE gip; .v— AVIY SHELkY, TRM &PUTY CITY SECRET RY ,o•, Janitorial Specifications For: City of Southlake A. General Cleaninq 1. Hard Surface Floors - swept/dust mopped and wet mopped nightly. 2. Carpeted Floors - vacuumed nightly. 3. Trash Receptacles: a. Receptacles emptied, liners replaces as needed; trash removed to collection point. b. Empty boxes and other articles of trash not in a designated trash container will be removed on/y if such items are marked TRASH. C. Items sitting on top or inside of a trash container will be discarded as trash. 4. Exterior Ash Trays - emptied and wiped clean nightly. 5. Desks, Workstations and Furniture Tops - dusted weekly without moving paper or files. 6. Interior Glass Doors and Panels - spot cleaned nightly. 7. Drinking Fountains - cleaned and disinfected nightly. 8. Spilled Liquids - wiped up or spot mopped nightly. 9. Entrance Doors, Glass and Mats - glass spot cleaned nightly. Mats vacuumed nightly. 10. Planters - policed to remove trash and debris as needed. 11. Break Areas - clean table tops, chair seats, counter tops, sinks and microwaves nightly. Cabinet fronts cleaned as needed for spills. Appliance tops are to be kept free of dust. Dish washing is not included but can be added for an additional charge. 12. Janitorial Closets and Storage Areas - a. Storage shelves cleaned and products stored in a neat and orderly fashion. b. Mops cleaned and stored. c. Sinks cleaned and drains free of mop strings and other debris. d. Floors swept and mopped. e. Equipment and tools clean and stored in a neat and orderly manner. f. Lights turned off and doors closed and locked. 9 JANITORIAL SPECIFICATIONS PAGE 2 B. REST ROOM SANITATION: (Five nights each week) 1. Floors - dust mopped then mopped with disinfectant. 2. Toilets, Urinals and wash Basins - cleaned and disinfected. 3. Walls and Partitions - spot cleaned. 4. Mirrors and Bright Metal - cleaned and polished. 5. Sanitary Napkin Receptacles - emptied, cleaned and disinfected. 6. Rest Room Supplies ( towels, tissues, hand soap, etc.) - replenished in dispenser. C. FLOOR MAINTENANCE: Buffing, scrubbing, stripping and/or refinishing of composition or ceramic tile, terrazzo, brick pavers and other hard surface floors will be done for proper maintenance and best appearance in accordance with the following frequencies: 1. Lobby Floor - detail cleaned and scrubbed quarterly if applicable. 2. Break Area Floor - detail cleaned and buffed quarterly. 3. Copy/Mail Room - detail cleaned and buffed quarterly. 4. Office Area Tile Floors - detail cleaned and buffed quarterly. 5. Rest Room Floors - scrubbed, detail cleaned and rinsed quarterly. D. CARPET CLEANING: 1. Spot clean common area hallway carpet as needed. 2. Carpet cleaning using a variety of methods can be done for an additional cost outlined in the summary of charges. E. SPECIAL CLEANING: 1. Low Ledges, Window Sills, Book Cases, File Cabinets, Pictures and Partition Tops - dusted weekly. IJ JANITORIAL SPECIFICATIONS PAGE 3 E. SPECIAL CLEANING: ( Cont. ) 2. Doors, Woodwork, and Wall Areas Around Switch Plates - spot washed for hand prints weekly. 3. Door Handles, Push Bars, Push Plates and Kick Plates - cleaned weekly. 4. Desk, Work Station and Furniture Tops - cleaned weekly when clear of papers and files. 5. Fire Stairs - handrails dusted; landings and stairs swept; exposed pipes and valves dusted weekly. 6. Rest Room Partitions and Stall Doors - dusted weekly. 7. Tenant Suite Signs - dusted and spot cleaned to remove smudges and hand prints weekly. 8. Lobby Glass Doors - washed inside/out weekly. 9. Carpet Under Desks, Edges, Corners, Etc. - detail vacuumed twice monthly. 10. High Ledges, Tops of Doors, and Window Frames - dusted monthly. 11. Coffee Bars and Break Room Tables and Chairs - legs and bases cleaned monthly. 12. Ceiling Corners - cleaned to remove cobwebs monthly. 13. Fire Extinguisher Cabinets - dusted inside and out; glass cleaned monthly, if unlocked. 14. Baseboards - dusted monthly. 15. Ceiling Vents and Grills - dusted or vacuumed quarterly. 16. Window Blinds - dusted quarterly. 17. Exit Signs - dusted or damp wiped quarterly. F. WINDOW WASHING AND GLASS CLEANING: 1. Entrance Doors - washed inside and out weekly. 2. Interior Glass Doors and Side Panels - washed quarterly. 3. All Other Glass/Window Cleaning - to be negotiated separately. NOTE: The above is intended as a basic guideline for cleaning this facility. Within this schedule, we provide enough flexibility to handle a reasonable amount of unforeseen work 10 Field Safety & Training Program Regent Services maintains an active safety & training program which includes the following: Initial training of new employees in the areas of: A. Body Mechanics B. Fire C. Proper Storage of Equipment Periodic training of current safety issues through the use of Betco Professional Cleaners Training Program. A. Causes of Injury B. Preventing Injuries C. Lifting Injuries D. Electrical Hazards E. Slip and Fall Hazards F. Chemical Hazards G. Avoiding Falls H. Avoiding Cuts III. OSHA RIGHT TO KNOW TRAINING A. What is OSHA? B. What is OSHA Right to Know? C. What is Hazardous? D. What OSHA Calls Hazardous E. Your Written "HazCom" Program F. "HazCom" Sample G. What is a MSDS? H. MSDS Review I. Labels IV. OSHA BLOODBORNE PATHOGEN TRAINING A. What are Bloodborne Pathogens? B. Exposure to Bloodborne Pathogens C. Protecting Yourself D. HIV Symptoms E. HBV Symptoms F. About the OSHA Standard G. Who is Covered? H. Protecting Yourself Exposure Control Plan I. In Case of Exposure 11 Quality Control Program Our Quality Control Program includes the following: 1. Initial training of personnel on the methods of performing each cleaning task in a manner that ensures the highest level of quality. 2. Nightly supervision by a Project Supervisor who directs the cleaning crew and checks on the quality of cleaning. 3. Regular visits nightly by a Field Manager to ensure the overall cleanliness of all areas of the building. 4. Regular visits to the building by an Area Manager to ensure cleanliness and to discuss any matters with management regarding the quality of work being performed. 5. A Communication Logbook will be provided to your company's management. The logbook may be used to notify us of your special requirements, needed improvements, or problems to be addressed. The log includes an area for our comments regarding action taken or follow-up required. Regular use of the communication log not only provides written documentation of your needs, it also results in greater control of the cleanliness of your building. 6. The Cleaning Crew is instructed to lock and secure all doors that have been designated to be locked and turn off all lights other than the lights designated to be left on. The Project Supervisor checks all exterior doors to ensure that all doors have been properly locked before leaving the property. 7. All trash will be removed from the building and placed in a dumpster. This means that no trash will be left in the common areas of the building. 8. All cleaning materials and equipment will be properly stored. This means that no cleaning supplies or equipment will be left in common areas for tenant or management to find the next day. 12 Staffing Summary City of Southlake 1400Main st The following is a summary of our staffing for night cleaning of <Total Square Ft.> square feet for your company. Our production rate is 4,000 square foot per hour which results in a total of labor hours per night. Position Nightly Hours Weekly Hours Monthly Hours Project Manager Working Supervisor General Cleaners Trash Remover Utility Person Floor/Detail Person Total 13 Regent Services Client References Caremark Red Oak Realty 2105 Eagle Parkway 500 W. 7th Street Ft. Worth, TX 76177 Ft. Worth, TX Sandy Claypool Renea Massy 972-619-8106 817-336-9900 Jennings Management Verador Properties Texas Oncology University Center Fort Worth, Texas Fort Worth, Texas David Aldrich Laura Hagen 817-332-1921 817-877-3555 Marc Group Faith Christian Schools 7850 North Belt Line Rd 730 E. Fort Worth Street Irving, TX 75063 Grapevine, TX 76051 Bruce Jernigan Andy Beene 972-506-4195 817-437-5080 Covenant Christian Academy Weatherford Regional Med.Ctr. 901 Cheek Sparger 713 E. Anderson Street Colleyville, TX 76034 Weatherford, Tx. 76086 Rusty Beam David Lloyd 817-998-7977 912-571-0598 CAE Simuflite HCA Medical Center Arlington 2929 W. Airfield Dr. 3301 Matlock DFW Airport, TX 75261 Arlington, Tx 76015 Tom Boyd 817-240-2076 972-456-8277 Stewart & Stevenson The City of Grapevine 1631 Chalk Hill Rd 501 Shady Oaks Dallas, TX 75212 Grapevine, Texas 76051 Steve Hausler Chad Hester 214-623-1566 817-925-2875 * Bold References are Medical Facilities 14 Regent Services 1U1 St. Louis Avenue Fort Worth, Texas 76104 Company History and Philosophy Regent Services began operations 24 years ago, in September of 1980, and has provided the highest quality of services available throughout the Dallas/Fort Worth metroplex. Today Regent Services is a major competitor in the janitorial services industry and employs a staff of trained, responsible professionals. Regent Services currently provides services to a broad spectrum of single -tenant and multi -tenant facilities and has experience in both commercial and industrial applications. Bryan D. Walsh, President has over 34years of experience in the commercial janitorial industry. Bryan's personal commitment to excellence is evidenced by his strong long term business relationships and high customer retention. Chaney Russell, Director of Operations, has 15 years experience in commercial janitorial operations. Chaney is dedicated to providing quality cleaning, responsiveness to customer requests, and achieving customer satisfaction. Regent Services is built upon providing quality to our customers. Our growth can be attributed to: * Ensuring expected results - " A Clean building. " * Utilization of the most modern technology. * Highly trained supervisory personnel. Immediate and effective response to customer needs. Regent Services places great emphasis on being unique among maintenance contractors by continually striving to provide a consistently higher level of performance and an immediate response to our customer's changing specifications. We work to achieve a sensible balance between honesty, competence, quality and economy, with client satisfaction as our first and foremost concern. Telephone 817-984-1761 Facsimile 817-984-1297 15 Attachment E ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action(9N Ord./Res. No. '— Date Approved ent cervices A Full Service Janitorial Contractor "Helping Texas Shine One Building at a Time!" A Proposal For City of Southlake The MARQ Presented By: Chaney Russell Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 817-984-1761 SUMMARY OF CHARGES FOR: City of Southlake A. JANITORIAL SERVICE November 01, 2018 Calculations are based on the Contractor providing all labor, supervision, management, equipment, small tools and insurance required to perform the services and schedules outlined herein. Expendable rest room supplies such as hand towels, toilet tissue, sanitary products, hand soap and plastic trash bags will be provided by the customer or billed back at cost. The following monthly charges are based on current square footage cleaned seven (7) times per week. The MARQ Monthly Annual Janitorial Service 23,367 sq. ft. x .091 per sq. ft. _ $2,576.22 $30,914.64 * Note: Pricing does not include sales tax @ 8.25% where applicable. B. SQUARE FOOTAGE ADJUSTMENT RATE: Additions or deletions to the cleanable square footage will be adjusted at the above rates. The building manager will notify the Contractor of all additions or deletions each month. C. CARPET CLEANING: Carpet cleaning will be charged as an extra service except where scheduled in the specifications. Charges by types of cleaning are as follows: 1. Encepsulation Method $.09 per sq. ft. 2. Hot Water Extraction $.12 per sq. ft. 3. Full Restoration $.20 per sq. ft. D. ADDITIONAL SERVICES OFFERED BUT NOT INCLUDED: For before and after pictures and information go to our website at www.regentsvc.com Exterior Window Washing Acid Washing & Detail Cleaning Stainless Steel & Window Treatment Advanced Disinfecting (Kills most Viral, Bacterial & Microbial Strains) Power Washing Parking Lot Striping SUMMARY OF CHARGES Page 2 E. HOLIDAYS: The Contractor normally observes the following holidays: New Year's Day Memorial Day Fourth of July Labor Day Thanksgiving Day Christmas Day F. EMERGENCY AND SPECIAL LABOR REQUEST RATE: Regular hours $17.50 per hour After hours and weekends $24.50 per hour G. INVOICING AND PAYMENT: Invoices are issued on the first day of the current working month and are due by the 15th of the current working month. Square footage adjustments and changes occurring after the billing date are "adjusted" on the following month's invoice. H. PAPER SUPPLY ESCALATION AND USAGE ADJUSTMENT Paper is supplied by City of Southlake. PROVISIONS OF AGREEMENT THE CONTRACTOR SHALL: 1. Provide all supervision, labor, equipment, cleaning materials, and administration to ensure performance of services specified in the janitorial specifications. 2. Strive for maximum efficiency and productivity in order to provide quality service at the lowest possible labor cost. 3. Provide cleaning staff who have been determined to be honest, dependable, and neat in their personal appearance and in their work habits, and provide this cleaning staff with appropriate uniforms, if required. 4. Be responsible for proper storage of cleaning equipment and supplies. 5. Instruct cleaning staff to abide by Customer's rules and regulations pertaining to safety and security while on premises. 6. Exercise that degree of care in the performance of duties necessary to prevent damage to any part of the building or the furnishings therein. 7. Provide public liability and property damage insurance in the amounts deemed sufficient by the Customer, to furnish certificates evidencing such insurance, and to hold the Customer harmless from and indemnified against loss, damage, cost or expense by reason of any negligence arising from or caused by the negligence of the Contractor, it's officers, agents or cleaning staff. 8. Cause any or all of the cleaning staff working in this facility to submit a polygraph examination upon written request from the Customer for such examination. Such polygraph examinations shall be conducted by a qualified polygraph examiner. The results of each polygraph shall be shared by the Customer and the Contractor. 9. The cost of the polygraph examination shall be administered as follows: a. Positive Results ( indicates guilt) - The Contractor shall pay all costs, plus make reasonable restitution to the Customer/Tenant. b. Negative Results ( indicates no guilt) - The Customer and/or Tenant shall pay all costs. c. Inconclusive Results - The Customer may elect to have additional examinations administered, in which case #1 and #2 would apply; or, the Customer and the Contractor would negotiate an agreeable settlement or share cost equally. 10. Exercise and control security of keys provided by the Customer. Keys shall be secured in accordance with the Customer's security regulations and shall not be removed from the building. PROVISIONS OF AGREEMENT Page 2 THE CUSTOMER SHALL: 1. Provide adequate assembly area for cleaning staff and provide storage facilities for the cleaning equipment and supplies required to perform the services. 2. Provide trash receptacles. 3. Provide trash disposal facilities. 4. Provide necessary keys for the cleaning staff. AGREEMENT STATE OF Texas COUNTY OF Tarrant This Agreement is entered into between Southlake Leasing & Mgmt., Inc./dba Regent Services, 101 St. Louis Avenue, Fort Worth, Texas 76104 and City of Southlake at 1400Main st, Southlake, TX 76092. For, and in consideration of, the mutual promises and covenants contained herein and for other good and valuable considerations, it is agreed as follows: I. That beginning , 20 , Regent Services agrees to: a. Provide services as defined in the Janitorial Specifications schedules. b. Perform all work on schedule, except when prevented by strike, Act of God, accident or other circumstances out of our control. c. Furnish labor, supervision, materials and equipment necessary to satisfactorily fulfill this Agreement except as listed in the supplementary schedules noted above. II. City of Southlake agree/s to: a. Pay for services rendered seven (7) times per week at: MARO Expansion 2 Monthly Annual Janitorial Service 23,367 sq. ft. x .091 per sq. ft. _ $2,576.22 $30,914.64 * Note: Pricing does not include 8.25% sales tax where applicable. Additions and/or deletions to cleanable square footage will be adjusted pro-rata. AGREEMENT Page 2 ( CONT-D. ) b. Be responsible for notifying Regent Services of any changes in occupancy of the premises and/or additions or deletions in cleanable square footage. In the event of an error in calculation of square footage is made, the Contractor will correspondingly make billing adjustments on the next scheduled billing date. However, no billing adjustments will be made for deleted square footage for more than 60 days retroactively from the date of notification. c. Not to hire, or enter into a janitorial service agreement with any Regent Services employees, or third parties associated with Regent Services in the performance of the services covered in this Agreement, for a minimum of one (1) year after the employees' or third parties' termination from Regent Services employment, or for a minimum of one (1) year after the cancellation and/or expiration of this Agreement, without the expressed written consent of Regent Services III. It is agreed that this Agreement shall have no term length, but may be terminated by either party by giving a Thirty (30) Day Notice to the other; that such notice of termination must be made in writing and sent "Certified Mail, Return Receipt Requested" ; and that this Agreement contains all understandings and confirms all promises and stipulations. In witness whereof, the parties hereto have set their hands this day of , 20 Southlake Leasing & Management, Inc City of Southlake. dba Regent Services The MARQ By: Cbojmw ZumeW By: _ Chaney Russell 1111//�� \ALAKI , •�� c,�J • •.,fy19,TT 4/IY SH tt LEY, C TEPUTY CITY SECRETARY Janitorial Specifications For: City of Southlake A. General Cleaning 1. Hard Surface Floors - swept/dust mopped and wet mopped nightly. 2. Carpeted Floors - vacuumed nightly. 3. Trash Receptacles: a. Receptacles emptied, liners replaces as needed; trash removed to collection point. b. Empty boxes and other articles of trash not in a designated trash container will be removed only if such items are marked TRASH. C. Items sitting on top or inside of a trash container will be discarded as trash. 4. Exterior Ash Trays - emptied and wiped clean nightly. 5. Desks, Workstations and Furniture Tops - dusted weekly without moving paper or files. 6. Interior Glass Doors and Panels - spot cleaned nightly. 7. Drinking Fountains - cleaned and disinfected nightly. 8. Spilled Liquids - wiped up or spot mopped nightly. 9. Entrance Doors, Glass and Mats - glass spot cleaned nightly. Mats vacuumed nightly. 10. Planters - policed to remove trash and debris as needed. 11. Break Areas - clean table tops, chair seats, counter tops, sinks and microwaves nightly. Cabinet fronts cleaned as needed for spills. Appliance tops are to be kept free of dust. Dish washing is not included but can be added for an additional charge. 12. Janitorial Closets and Storage Areas - a. Storage shelves cleaned and products stored in a neat and orderly fashion. b. Mops cleaned and stored. c. Sinks cleaned and drains free of mop strings and other debris. d. Floors swept and mopped. e. Equipment and tools clean and stored in a neat and orderly manner. f. Lights turned off and doors closed and locked. 8 JANITORIAL SPECIFICATIONS PAGE 2 B. REST ROOM SANITATION: (Five nights each week) 1. Floors - dust mopped then mopped with disinfectant. 2. Toilets, Urinals and wash Basins - cleaned and disinfected. 3. Walls and Partitions - spot cleaned. 4. Mirrors and Bright Metal - cleaned and polished. 5. Sanitary Napkin Receptacles - emptied, cleaned and disinfected. 6. Rest Room Supplies ( towels, tissues, hand soap, etc.) - replenished in dispenser. C. FLOOR MAINTENANCE: Buffing, scrubbing, stripping and/or refinishing of composition or ceramic tile, terrazzo, brick pavers and other hard surface floors will be done for proper maintenance and best appearance in accordance with the following frequencies: 1. Lobby Floor - detail cleaned and scrubbed quarterly if applicable. 2. Break Area Floor - detail cleaned and buffed quarterly. 3. Copy/Mail Room - detail cleaned and buffed quarterly. 4. Office Area Tile Floors - detail cleaned and buffed quarterly. 5. Rest Room Floors - scrubbed, detail cleaned and rinsed quarterly. D. CARPET CLEANING: 1. Spot clean common area hallway carpet as needed. 2. Carpet cleaning using a variety of methods can be done for an additional cost outlined in the summary of charges. E. SPECIAL CLEANING: 1. Low Ledges, Window Sills, Book Cases, File Cabinets, Pictures and Partition Tops - dusted weekly. .01 JANITORIAL SPECIFICATIONS PAGE 3 E. SPECIAL CLEANING: ( Cont. ) 2. Doors, Woodwork, and Wall Areas Around Switch Plates - spot washed for hand prints weekly. 3. Door Handles, Push Bars, Push Plates and Kick Plates - cleaned weekly. 4. Desk, Work Station and Furniture Tops - cleaned weekly when clear of papers and files. 5. Fire Stairs - handrails dusted; landings and stairs swept; exposed pipes and valves dusted weekly. 6. Rest Room Partitions and Stall Doors - dusted weekly. 7. Tenant Suite Signs - dusted and spot cleaned to remove smudges and hand prints weekly. 8. Lobby Glass Doors - washed inside/out weekly. 9. Carpet Under Desks, Edges, Corners, Etc. - detail vacuumed twice monthly. 10. High Ledges, Tops of Doors, and Window Frames - dusted monthly. 11. Coffee Bars and Break Room Tables and Chairs - legs and bases cleaned monthly. 12. Ceiling Corners - cleaned to remove cobwebs monthly. 13. Fire Extinguisher Cabinets - dusted inside and out; glass cleaned monthly, if unlocked. 14. Baseboards - dusted monthly. 15. Ceiling Vents and Grills - dusted or vacuumed quarterly. 16. Window Blinds - dusted quarterly. 17. Exit Signs - dusted or damp wiped quarterly. F. WINDOW WASHING AND GLASS CLEANING: 1. Entrance Doors - washed inside and out weekly. 2. Interior Glass Doors and Side Panels - washed quarterly. 3. All Other Glass/Window Cleaning - to be negotiated separately. NOTE: The above is intended as a basic guideline for cleaning this facility. Within this schedule, we provide enough flexibility to handle a reasonable amount of unforeseen work 10 Field Safety & Training Program Regent Services maintains an active safety & training program which includes the following: Initial training of new employees in the areas of: A. Body Mechanics B. Fire C. Proper Storage of Equipment Periodic training of current safety issues through the use of Betco Professional Cleaners Training Program. A. Causes of Injury B. Preventing Injuries C. Lifting Injuries D. Electrical Hazards E. Slip and Fall Hazards F. Chemical Hazards G. Avoiding Falls H. Avoiding Cuts III. OSHA RIGHT TO KNOW TRAINING A. What is OSHA? B. What is OSHA Right to Know? C. What is Hazardous? D. What OSHA Calls Hazardous E. Your Written "HazCom" Program F. "HazCom" Sample G. What is a MSDS? H. MSDS Review I. Labels IV. OSHA BLOODBORNE PATHOGEN TRAINING A. What are Bloodborne Pathogens? B. Exposure to Bloodborne Pathogens C. Protecting Yourself D. HIV Symptoms E. HBV Symptoms F. About the OSHA Standard G. Who is Covered? H. Protecting Yourself Exposure Control Plan I. In Case of Exposure M Quality Control Program Our Quality Control Program includes the following: 1. Initial training of personnel on the methods of performing each cleaning task in a manner that ensures the highest level of quality. 2. Nightly supervision by a Project Supervisorwho directs the cleaning crew and checks on the quality of cleaning. 3. Regular visits nightly by a Field Manager to ensure the overall cleanliness of all areas of the building. 4. Regular visits to the building by an Area Manager to ensure cleanliness and to discuss any matters with management regarding the quality of work being performed. 5. A Communication Logbook will be provided to your company's management. The logbook may be used to notify us of your special requirements, needed improvements, or problems to be addressed. The log includes an area for our comments regarding action taken or follow-up required. Regular use of the communication log not only provides written documentation of your needs, it also results in greater control of the cleanliness of your building. 6. The Cleaning Crew is instructed to lock and secure all doors that have been designated to be locked and turn off all lights other than the lights designated to be left on. The Project Supervisor checks all exterior doors to ensure that all doors have been properly locked before leaving the property. 7. All trash will be removed from the building and placed in a dumpster. This means that no trash will be left in the common areas of the building. 8. All cleaning materials and equipment will be properly stored. This means that no cleaning supplies or equipment will be left in common areas for tenant or management to find the next day. 12 Staffing Summary City of Southlake 1400Main st The following is a summary of our staffing for night cleaning of <Total Square Ft.> square feet for your company. Our production rate is 4,000 square foot per hour which results in a total of labor hours per night. Position Nightly Hours Weekly Hours Monthly Hours Project Manager Working Supervisor General Cleaners Trash Remover Utility Person Floor/Detail Person Total 13 Regent Services Client References Caremark Red Oak Realty 2105 Eagle Parkway 500 W. 7th Street Ft. Worth, TX 76177 Ft. Worth, TX Sandy Claypool Renea Massy 972-619-8106 817-336-9900 Jennings Management Verador Properties Texas Oncology University Center Fort Worth, Texas Fort Worth, Texas David Aldrich Laura Hagen 817-332-1921 817-877-3555 Marc Group Faith Christian Schools 7850 North Belt Line Rd 730 E. Fort Worth Street Irving, TX 75063 Grapevine, TX 76051 Bruce Jernigan Andy Beene 972-506-4195 817-437-5080 Covenant Christian Academy Weatherford Regional Med.Ctr. 901 Cheek Sparger 713 E. Anderson Street Colleyville, TX 76034 Weatherford, Tx- 76086 Rusty Beam David Lloyd 817-998-7977 912-571-0598 CAE Simuflite HCA Medical Center Arlington 2929 W. Airfield Dr. 3301 Matlock DFW Airport, TX 75261 Arlington, Tx 76015 Tom Boyd 817-240-2076 972-456-8277 Stewart & Stevenson The City of Grapevine 1631 Chalk Hill Rd 501 Shady Oaks Dallas, TX 75212 Grapevine, Texas 76051 Steve Hausler Chad Hester 214-623-1566 817-925-2875 * Bold References are Medical Facilities 14 Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 Company History and Philosophy Regent Services began operations 24 years ago, in September of 1980, and has provided the highest quality of services available throughout the Dallas/Fort Worth metroplex. Today Regent Services is a major competitor in the janitorial services industry and employs a staff of trained, responsible professionals. Regent Services currently provides services to a broad spectrum of single -tenant and multi -tenant facilities and has experience in both commercial and industrial applications. Bryan D. Walsh, President has over 34years of experience in the commercial janitorial industry. Bryan's personal commitment to excellence is evidenced by his strong long term business relationships and high customer retention. Chaney Russell, Director of Operations, has 15 years experience in commercial janitorial operations. Chaney is dedicated to providing quality cleaning, responsiveness to customer requests, and achieving customer satisfaction. Regent Services is built upon providing quality to our customers. Our growth can be attributed to: * Ensuring expected results - " A Clean building. " * Utilization of the most modern technology. * Highly trained supervisory personnel. * Immediate and effective response to customer needs. Regent Services places great emphasis on being unique among maintenance contractors by continually striving to provide a consistently higher level of performance and an immediate response to our customer's changing specifications. We work to achieve a sensible balance between honesty, competence, quality and economy, with client satisfaction as our first and foremost concern. Telephone 817-984-1761 Facsimile 817-984-1297 15 Attachment D Teent rvices A Full Service Janitorial Contractor "Helping Texas Shine One Building at a Time!" 0 Janitorial Proposal For Kurt Ackermann City of Southlake 1400 Main st Southlake, TX 76092 Presented By: Chaney Russell Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 817-424-5600 ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action:(�/N Ord./Res. No. Date Approved a °� T V, 3 1,030aJA i. c'?.1 S' O H.X'A"WTU0 O YTIO i�1Y :ooitaA Gamuu� b*voYggA 9!sa SUMMARY OF CHARGES FOR: City of Southlake A. JANITORIAL SERVICE November 01, 2018 Calculations are based on the Contractor providing all labor, supervision, management, equipment, small tools and insurance required to perform the services and schedules outlined herein. Expendable rest room supplies such as hand towels, toilet tissue, sanitary products, hand soap and plastic trash bags will be provided by Regent and billed back at cost. The following monthly charges are based on current square footage cleaned five (5) times per week. Janitorial Service Sa. Ft. Monthly Annual Town Hall 76,222 $4,603.81 $55,245.72 DPS East 58,702 $3,402.12 $40,825.44 DPS West 12,903 $ 774.18 $ 9,290.16 Public Works 7,000 $ 406.00 $ 4,872.00 Activity Center 4,200 $ 243.60 $ 2,923.20 Parks Maintenance 4,800 $ 232.00 $ 2,784.00 Nature Center 3,600 $ 208.80 $ 2,505.60 Tennis Center 6,169 $2,590.98 $31,091.76 SILTS Parking Garage (elev) 7 days a week $ 182.93 $ 2,195.16 DPS North 15,613 $ 936.76 $11,241.12 Saturday Porter $ 493.62 $ 5,923.44 Totals $14,074.80 $168,897.60 B. SQUARE FOOTAGE ADJUSTMENT RATE: Additions or deletions to the cleanable square footage will be adjusted at the above rates. The building manager will notify the Contractor of all additions or deletions each month. C. PAPER SUPPLY ESCALATION AND USAGE ADJUSTMENT In the event paper supplies increase more than 5% of the agreed upon amount, Contractor will inform the Customer and additional charges will be made on the monthly invoice. Carpet cleaning will be charged as an extra service except where scheduled in the specifications. Charges by types of cleaning are as follows: 1. Whittaker Method $.08 per sq. ft. 2. Hot Water Extraction $.10 per sq. ft. 3. Full Restoration $.14 per sq. ft. D. EXTERIOR WINDOW CLEANING: Not Included -2- SUMMARY OF CHARGES Page 2 E. HOLIDAYS: The Contractor normally observes the following holidays: All hours worked on these holidays will be billed at a rate of $24.50 per hour. New Year's Day Memorial Day Fourth of July Labor Day Thanksgiving Day Christmas Day F. EMERGENCY AND SPECIAL LABOR REQUEST RATE: Regular hours $17.50 per hour After hours and weekends $24.50 per hour G. INVOICING AND PAYMENT: Invoices are issued on the first day of the current working month and are due by the 15th of the current working month. Square footage adjustments and changes occurring after the billing date are "adjusted" on the following month's invoice. -3- PROVISIONS OF AGREEMENT THE CONTRACTOR SHALL: 1. Provide all supervision, labor, equipment, cleaning materials, and administration toensure performance of services specified in the janitorial specifications. 2. Strive for maximum efficiency and productivity in order to provide quality service at the lowest possible labor cost. 3. Provide cleaning staff who have been determined to be honest, dependable, and neat in their personal appearance and in their work habits, and provide this cleaning staff with appropriate uniforms, if required. 4. Be responsible for proper storage of cleaning equipment and supplies. 5. Instruct cleaning staff to abide by Customer's rules and regulations pertaining to safety and security while on premises. 6. Exercise that degree of care in the performance of duties necessary to prevent damage to any part of the building or the furnishings therein. 7. Provide public liability and property damage insurance in the amounts deemed sufficient by the Customer, to furnish certificates evidencing such insurance, and to hold the Customer harmless from and indemnified against loss, damage, cost or expense by reason of any negligence arising from or caused by the negligence of the Contractor, it's officers, agents or cleaning staff. 8. Cause any or all of the cleaning staff working in this facility to submit a polygraph examination upon written request from the Customer for such examination. Such polygraph examinations shall be conducted by a qualified polygraph examiner. The results of each polygraph shall be shared by the Customer and the Contractor. 9. The cost of the polygraph examination shall be administered as follows: a. Positive Results ( indicates guilt ) - The Contractor shall pay all costs, plus make reasonable restitution to the Customer/Tenant. b. Negative Results ( indicates no guilt) - The Customer and/or Tenant shall pay all costs. c. Inconclusive Results - The Customer may elect to have additional examinations administered, in which case #1 and #2 would apply; or, the Customer and the Contractor would negotiate an agreeable settlement or share cost equally. 10. Exercise and control security of keys provided by the Customer. Keys shall be secured in accordance with the Customer's security regulations and shall not be removed from the building. -4- PROVISIONS OF AGREEMENT Page 2 THE CUSTOMER SHALL: 1. Provide adequate assembly area for cleaning staff and provide storage facilities for the cleaning equipment and supplies required to perform the services. 2. Provide trash receptacles. 3. Provide trash disposal facilities. 4. Provide necessary keys for the cleaning staff. -5- AGREEMENT STATE OF Texas COUNTY OF Tarrant This Agreement is entered into between Southlake Management and Leasing, 101 St. Louis Ave., Fort Worth, Texas 76104 City of Southlake 1400Main St, Southlake, TX 76092. For, and in consideration of, the mutual promises and covenants contained herein and for other good and valuable considerations, it is agreed as follows: I. That beginning 11/01 , 2018 , Regent Services agrees to: a. Provide services as defined in the Janitorial Specifications schedules. b. Perform all work on schedule, except when prevented by strike, Act of God, accident or other circumstances out of our control. c. Furnish labor, supervision, materials and equipment necessary to satisfactorily fulfill this Agreement except as listed in the supplementary schedules noted above. II. City of Southlake agree/s to: a. Pay for services rendered five (5) times per week at: Janitorial Service Sg. Ft. Monthly Town Hall 76,222 $4,603.81 DPS East 58,702 $3,402.12 DPS West 12,903 $ 774.18 Public Works 7,000 $ 406.00 Activity Center 4,200 $ 243.60 Parks Maintenance 4,800 $ 232.00 Nature Center 3,600 $ 208.80 Tennis Center 6,169 $2,590.98 SILTS Parking Garage (elev) 7 days a week $ 182.93 DPS North 15,613 $ 936.76 Saturday Porter $ 493.62 Totals Annual $55,245.72 $40,825.44 $ 9,290.16 $ 4,872.00 $ 2,923.20 $ 2,784.00 $ 2,505.60 $31,091.76 $ 2,195.16 $11,241.12 $ 5,923.44 $14,074.80 $168,897.60 Additions and/or deletions to cleanable square footage will be adjusted pro-rata. AGREEMENT Page 2 II. (CONT'D. ) b. Be responsible for notifying Regent Services of any changes in occupancy of the premises and/or additions or deletions in cleanable square footage. In the event of an error in calculation of square footage is made, the Contractor will correspondingly make billing adjustments on the next scheduled billing date. However, no billing adjustments will be made for deleted square footage for more than 60 days retroactively from the date of notification. c. Not to hire, or enter into a janitorial service agreement with any Regent Services employees, or third parties associated with Regent Services in the performance of the services covered in this Agreement, for a minimum of one (1) year after the employees' or third parties' termination from Regent Services employment, or for a minimum of one (1) year after the cancellation and/or expiration of this Agreement, without the expressed written consent of Regent Services III. It is agreed that this Agreement shall have no term length, but may be terminated byeither party by giving a Thirty (30) Days Notice to the other; that such notice of termination must be made in writing and sent "Certified Mail, Return Receipt Requested" ; and that this Agreement contains all understandings and confirms all promises and stipulations. In witness whereof, the parties hereto have set their hands this VA- day of , 20. Southlake Management and Leasing dba /Regent Services 4 City of Southlake v r—q 14, L 1/1 By: Chaney Russell By: J�\ALAK ATTEST: , _O :cn_ AMY SHELLE `, RMC DEPUTY CITY SECRET Y -7- Star-TelegrjEq Arlington Citizen -Journal I The Keller Citizen I La Estrella "lansfielrt News -Mirror' Stat-Te,k-aram N,)ifheast I Weatherford star -Telegram star-telegram.com 1 808 Throckmorton St. I Ft Worth, Tx. 75102.6315 1800.776.7827 AFFIDAVIT OF PUBLICATION Account # Ad Number Identification PO Amount Cols Depth 600637 0004046485 PUBLIC HEARING NOTICE CITY OF SOUTHLAI 21900309 $188.60 1 135.00 Li Attention: CITY OF SOUTHLAKE 1400 MAIN ST STE 440 SOUTHLAKE, TX 760927604 PUBLIC HEARING NOTICE CITY OF SOUTHLAKE, TEXAS Notice is hereby given to all inter- ested persons that the* City or Southlake, Texas, will consider the folio-ering items in the Coun- cil Chambers at Town Hall, 1400 Main Street, Southlake, Texas for; The City Council on Tuesday, Fob- ruary 5, 2019. at 5:30 p-m. vrill hold a public hearing and consid- • ZA18-W9, Site Plan for Darr Warehouse Complex on property described as a portion of tot 1 (also described as Lots 1A and 113) and Lot 2, Block A and Lot 8, Block 8. Southlake Bar* Place, an addition to the City of Southlake, Tarrant County, Texas and Lot 5, Block A, Com- merce Business Park, an addi- tion to the City of Southlake, Tarrant County Texas, and lo- cated at 400, 461. 413, and 451 Bank St. and 525 Commerce St., Southlake, Texas. Current Zon- ing: "I-1" Light Industrial Dis- trict_ SPIN Neighborhood .48. • Resolution No, 18-053. (ZA18- 0063), Specific Use Permit for Progressive Movement Training, LLC to alloys a Commercial School, including Trade School on property being described as Lot 6, Block 5, CorfscrstQnr Business Park, an addition to the City of Southlake, Tarrant County, Texas and located at 525 S. Nolen Drive, Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN Neighborhood R8- • Ordinance+ No_ 480-YYYY, an amendment to the City of Southlake Zoning Ordinance No. 480, as amended, revising cur- rent regulations in order to Wpro- vide more flexibility for residen- tial accessory buildings, includ- Ing but not limited to setbacks, permitted building area, cover- ages and special exception uses. The City Council on Tuesday, Feb- ruary 19, 2019 at 5:30 P.m. will hold a public hearing and consid- er: • Can,,&,r_ Ordinance No. 4804 708a (ZA18.0014), Zoning-0— Change and Site Plan for Pinna- cle Point On property deascr0)44 as Lots 1-3, Block A, Meadow Oaks Addition, an addition to the Clty of Southlake, Tarrant County, Texas and located at 455 S. Kimball Aye., Southlake, Texas. Current Zoning: "541_2" Generalized Site Plan District. Proposed Zoning: "S-P-2" Gen- cralizcd Site Plan District. SPIN Neighborhood R S. • Consider. OrdinarKe No. 4810-755 (ZA18-0051), Zoning Change and Site Plan for Kimball Heights on property described as Lot 4, Block A. hloadow Oaks Addition, an addition to the City _: 1-..1u-.._ r_-___. r_.._a.. THE STATE OF TEXAS County of Tarrant Before me, a Notary Public in and for said County and State, this day personally appeared CHRISTINE LOPEZ, Bid and Legal Coordinator for the Star -Telegram, published by the Star -Telegram, Inc. at Fort Worth, in Tarrant County, Texas, and who, after being duly sworn, did depose and say that the attached clipping of an advertisement was published in the above named paper on the listed dates: Insertion(s) Published On: January 18, 2019 "", kyIP" SHERRY LYNN HOUK _ 0. �=Notary Public, State of Texas Comm. Expires 05-30-2022 Notary ID 131585836 (Principal Clerk) SUBSCRIBED AND SWORN TO BEFORE ME, THIS 18th day of January in the year of 2019 Notary Public - WI '3Uuu1%dRW' 1 dl# dill S.UUIILy, Texas and located at 4" S. Kimball Ave., Southlake, Texas. Current Zoning: "SF' -IA" Single Family Residential District. Pro- posed Zoning; '"S-P-1'" Detailed Site Plan District SPIN Neigh- bortwod M 8. ` r Ordinance No. 1.204 (CP18-0005) Land Use Plan Amendment from Office Commercial to Mixed Use on property described as Lot A, Block A, Briarwood Estates, Phase 1, (also known as Lot Al, Block A, Sriarvood Estates by Tarrant Appraisal District) an addition to the City of Southlake, Tarrant Countyy Texas and located at 2100 E. State Hwy. 114, Southlake Texas. Current Zoning: "C-3'l Ordinance No. 480.657C (ZA36- 0057), Zoning Change and Concept/Site Plan far District 114 at Kimball Park to include a variance to Masonry Ord. No. 557. as amended, on property described as Lots 1-6, Kimball Park, an addition to the City of Southlake, Tarrant County, Texas and Lot A, Block A, Briarwood Estates, Phase I (al- so known as Lot Al, Block A, Briarwood Estates, Phase 1) an addition to the City of Southlake, Tarrant County, Texas, located at 2100�-2116 E. State Hwy. 114, Southlake Texas. Current Zoning: ""S-P-2"l Generalized Site Plan District All interested persons are urged to attend. City of Southlake Amy Shollcy, TRMC Deputy City Secretary Star -Telegram MEDIA ( Arlington Citizen -Journal I The Keller Citizen 1 La Estreiia Mansfield News -Mirror I Star -Telegram Northeast I Weatherford Star -Telegram star-telegram.com 1808 Throckmorton St. I Ft Worth, Tx. 76102-6315 *** MEMO INVOICE *** Fed ID# 26-2674582 TOTAL AMOUNT DUE $188.60 SALES REP 24 ADVERTISER INFORMATION Christine Lopez 1 BILLING PERIOD 3 BILLED ACCOUNT NUMBER ADVERTISE -.ENT NUMBER =F=1 ADVERTISERICLIENT NAME 01/18/2019 600637 600637 CITY OF SOUTHLAKE MAKE CHECKS PAYABLE TO Star -Telegram CITY OF SOUTHLAKE Star -Telegram -Advertising PO BOX 51847 1400 MAIN ST Livonia, MI 48151 STE 440 SOUTHLAKE, TX 76092-7604 Billing: Contact Sales Rep Credit: Email sscereditandcollections@mcclatchy.com Payment is due upon receipt. SaITM 10 11 J NEWSPAPER Lz 14 13 1 15 1a BILLED 1i TIMES U Er - START STOP REFERENCE DESCRIPTION PRODUCT SAU SIZE UNITS RUN RATE AMOUNT 01/18 01118 D004046485 21900309, PUBLIC HEARING Telegram 1 x 135 L 135 1 $1.36 $183.60 01/18 01/18 0004046485 21900309, PUBLIC HEARING Upsell ST.Com 1 x 135 L 135 1 $0,04 $5.00 Invoice Total $188.60 THIS IS A MEMO INVOICE AND MAY OR MAY NOT REFLECT ALL CHARGES OR CHANGES THAT OCCUR ON THE FINAL INVOICE. --------------- - --------- ----------- SW!klegram BILLING PERIOD PLEASE DETACH AND RETURN LOWER PORTION WITH YOUR REMITTANCE 1 1 ADVERTISERICLIENT NAME MEDIA 01/18/2019 CITY OF SOUTHLAKE Star -Telegram - Advertising 23, TOTAL AMOUNT DUE 3 TERMS OF PAYMENT PO BOX 51847 $188.60 Upon Receipt Livonia, MI 48151 *** MEMO INVOICE *** Star -Telegram Star -Telegram - Advertising PO BOX 51847 Livonia, MI 48151 4 1 PAGE p S 1 BILLING DATE 1 01/18/2019 11 NEWSPAPER REFERENCE 0004046485 5 BILLEDACCO UNTNUMBER 600637 ADVERTISERICLIENT NUMBER 600637