Item 4L
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 22, 2019
To: Shana Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve purchase of landscape and irrigation supplies
from SiteOne Landscape Supply for an amount not to
exceed $130,000
Action
Requested: City Council approval to purchase landscape and irrigation
supplies from SiteOne Landscape Supply for an amount not to
exceed $130,000.
Background
Information: The Parks Division makes annual purchases of landscape and
irrigation supplies in order to maintain the City’s parks and
open spaces. Annual purchases include h erbicides,
pesticides, chemicals, fertilizers, mulch, plants, pre-emergent,
irrigation controllers, heads and other miscellaneous irrigation
parts.
Previously, the City of Southlake purchased landscape and
irrigation supplies primarily through the John Deere
Landscaping and AMC Irrigation BuyBoard cooperative
purchasing contracts. However, those two contractors were
acquired by SiteOne Landscape Supply.
Since the majority of City landscape and irrigation supplies will
now be purchased through SiteOne, annual purchases with
this vendor will exceed $50,000 requiring City Council
approval. SiteOne is also a BuyBoard contractor and meets
the State bidding requirements by utilizing the BuyBoard
cooperative purchasing group contract. BuyBoard contracts
are awarded using “best value” method to grant contra cts
under the competitive bid method.
Southlake Parks Development Corporation will consider this
item prior to City Council on February 5, 2019.
4L - 1
Shana Yelverton, City Manager
Meeting Date – February 5, 2019
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City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Consideration: Funding in the amount of $172,500 for the purchase of
landscape and irrigation supplies is approved in the FY 2019
General Fund and SPDC Operating budgets.
Strategic Link: This item is linked to the City’s Strategy Map related to the
focus area of Performance Management and Service Delivery
and meets the corporate objectives to provide attractive and
unique spaces for enjoyment of personal interests and invest
to provide and maintain high quality public assets.
Citizen Input/
Board Review: SPDC and City Council February 5, 2019
Legal Review: N/A
Alternatives: Alternatives may include:
▪ City Council approval of purchases as presented
▪ City Council approval of purchases with modifications
▪ City Council denial of purchases
Supporting
Documents: N/A
Staff
Recommendation: Approve purchase of landscape and irrigation supplies from
SiteOne Landscape Supply for an amount not to exceed
$130,000
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