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Item 4L City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M January 22, 2019 To: Shana Yelverton, City Manager From: Chris Tribble, Director of Community Services Subject: Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply for an amount not to exceed $130,000 Action Requested: City Council approval to purchase landscape and irrigation supplies from SiteOne Landscape Supply for an amount not to exceed $130,000. Background Information: The Parks Division makes annual purchases of landscape and irrigation supplies in order to maintain the City’s parks and open spaces. Annual purchases include h erbicides, pesticides, chemicals, fertilizers, mulch, plants, pre-emergent, irrigation controllers, heads and other miscellaneous irrigation parts. Previously, the City of Southlake purchased landscape and irrigation supplies primarily through the John Deere Landscaping and AMC Irrigation BuyBoard cooperative purchasing contracts. However, those two contractors were acquired by SiteOne Landscape Supply. Since the majority of City landscape and irrigation supplies will now be purchased through SiteOne, annual purchases with this vendor will exceed $50,000 requiring City Council approval. SiteOne is also a BuyBoard contractor and meets the State bidding requirements by utilizing the BuyBoard cooperative purchasing group contract. BuyBoard contracts are awarded using “best value” method to grant contra cts under the competitive bid method. Southlake Parks Development Corporation will consider this item prior to City Council on February 5, 2019. 4L - 1 Shana Yelverton, City Manager Meeting Date – February 5, 2019 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Consideration: Funding in the amount of $172,500 for the purchase of landscape and irrigation supplies is approved in the FY 2019 General Fund and SPDC Operating budgets. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to provide attractive and unique spaces for enjoyment of personal interests and invest to provide and maintain high quality public assets. Citizen Input/ Board Review: SPDC and City Council February 5, 2019 Legal Review: N/A Alternatives: Alternatives may include: ▪ City Council approval of purchases as presented ▪ City Council approval of purchases with modifications ▪ City Council denial of purchases Supporting Documents: N/A Staff Recommendation: Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply for an amount not to exceed $130,000 4L - 2