Item 4J Memo
M E M O R A N D U M
January 29, 2019
To: Shana Yelverton, City Manager
From: James Brandon, Chief of Police
Subject: Item 4J, Approve Funding Amendment for City Contract with
Tactical Systems Network for Champions Club Security
Action
Requested: City Council approval of the renewal and amendment of a
contract with Tactical Systems Network for Town Hall and
Champions Club security in an amount not to exceed
$239,000.
Background
Information: The City previously entered into a contract with Tactical
Systems Network to provide armed security for Town Hall.
This amendment adds armed security for the Champions
Club to the current City contract. The security guards will
provide services to the Champions Club during all hours
that the facility is open.
Financial
Considerations: Funding is accounted for in the FY19 CEDC budget.
Financial Impact: This item is within budget.
Strategic Link(s): C1 – Achieve the highest standards of safety and security
Citizen Input/
Board Review: CEDC Board has reviewed and approved this item.
Legal Review: Conducted by City Attorney.
Alternatives: Non-approval would prevent armed security services at the
Champions Club.
Supporting
Documents: Contract & amendment from Tactical Systems Network.
Staff
Recommendation: Approve the amendment of a contract with Tactical Systems
Network for Champions Club Security.
January 4, 2018
Tactical Systems Network TSN
600 Texas Street Ste. 201
Fort Worth, Texas 76102
Attn: Mr. J. Tegan Broadwater
Subject: Notification of Contract Renewal for Southlake Town Hall Security Services
Dear Mr. Broadwater,
The City of Southlake is providing notification of contract renewal, pending City Council approval, for “Southlake Town
Hall Security Services”. This renewal shall become effective January 5, 2019 pending City Council approval on ______.
Your company has indicated no increase is requested at this renewal. This contract shall continue in full force based on
the terms and conditions of the initial award.
The terms and conditions proposed and accepted in this renewal agreement are as follows:
Payment Terms: Net 30 days (Unless otherwise noted – such as pre- and/or partial payment)
Method of Payment: Shall be made by purchasing card or purchase order.
Delivery Terms: FOB Destination
Delivery Locations: If stated in document
Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for annual renewal
City Contact: Chief James Brandon 817-748-8133
Send all billing to: City of Southlake
1400 Main Street, Suite 440, Accounts Payable
Southlake, TX 76092 or Email: accountspayable@ci.southlake.tx.us
Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal,
state, and local sales taxes.
All other specifications, terms and conditions shall be as provided in the original procurement documents. No other
attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager
or an authorized representative of the City of Southlake.
Thank you for participating in our procurement process. Please call 817-748-8312 with any questions.
Sincerely,
T i m S l i f k a
Purchasing Manager CPPO, CPPB
C i t y o f S o u t h l a k e
1400 Main Street, Suite 440
Southlake, Texas 76092
tslifka@ci.southlake.tx.us Attest: ________________________
Fax: 817-748-8010
A m y S h e l l e y , T R M C
Contract Renewal Accepted: Deputy City Secretary
Signed: ____________________ Date: ______________ Approved as to Form and Legality:
Mayor Laura Hill _____________________
City of Southlake City Attorney