Item 4B
M E M O R A N D U M
January 29, 2019
To: Shana Yelverton, City Manager
From: Amy Shelley, Deputy City Secretary
Subject: Resolution No. 19-001A, Amending Resolution No. 19-001, Calling a
General Election for May 4, 2019, with revisions to Section 1, Section
4, Section 5, and Section 6.
Action
Requested: Approve Resolution No. 19-001A, Amending Resolution No. 19-001,
Calling a General Election for May 4, 2019, with revisions to Section 1,
Section 4, Section 5, and Section 6.
Background
Information: The City Secretary’s Office is responsible for conducting municipal
elections as prescribed by the Election Code of the State of Texas and
the City of Southlake’s City Charter.
Chapter 2 of the City Charter states that the governing and lawmaking
body of the City shall consist of the Mayor and six Council members
who shall be elected for terms of three years. All places, including the
Mayor, will be elected at large. No person shall serve as Mayor or as
a Council member for more than two successive elected terms. A
term of office is defined as an elected period of three years.
Pursuant to Section 3.004 of the Texas Election Code, the governing
body of a political subdivision shall order the General Election. An
election may only be held on a uniform election date – the first
Saturday in May or the first Tuesday after the first Monday in
November. The City Charter states that a regular City Election shall
be held annually in May.
The 2019 General Election will determine the positions of City Council
Place 3, Place 4, and Place 5. These positions are elected for a three-
year term and will expire in May 2022 or until their successors are duly
elected and qualified. The filing period for the General Election will
begin on January 16, 2019 and concludes on February 15, 2019.
On January 15, 2019, City Council passed Resolution No. 19-001,
Calling a General Election for May 4, 2019.
Resolution No. 19-001A proposes amending the following sections:
Item #4B
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
• Changing the voting location for Tarrant County Precincts: Section
1. General Election Called. Voting Location – Carroll High School,
800 N. White Chapel Blvd.
• Update the early voting hours for Denton County for General
Election: Section 4. Early Voting. Denton County – April 27, 2019,
8:00 a.m. to 5:00 p.m.
• Update the early voting hours for Denton County for Runoff
Election: Section 5. Runoff Election. Denton County – June 1,
2019, 8:00 a.m. to 5:00 p.m.
• Update the voting system for Tarrant and Denton Counties:
Section 6. Method of Voting. Hart Intercivic electronic voting
systems.
Financial
Considerations: Funds for elections are included in the City Secretary’s Office budget
Strategic Link: Partnerships & Volunteerism and Collaboration
Citizen Input/
Board Review: N/A
Legal Review: Resolution was provided to legal counsel for review
Alternatives: Section 3.001 of the Texas Election Code, indicates that each general
and special election shall be ordered as provided by Chapter 3,
Ordering Election
Supporting
Documents: Resolution No. 19-001A
Staff
Recommendation: Approve Resolution No. 19-001A, Amending Resolution No. 19-001,
Calling a General Election for May 4, 2019, with revisions to Section 1,
Section 4, Section 5, and Section 6.
Staff Contact: Amy Shelley, Deputy City Secretary
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
RESOLUTION NO. 19-001A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, CALLING FOR A GENERAL ELECTION TO BE
HELD ON MAY 4, 2019; ESTABLISHING PROCEDURES FOR THAT
ELECTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake, Texas (“City”) is a home rule city acting under
its charter adopted by the electorate pursuant to Article XI, Section
5 of the Texas Constitution and Chapter 9 of the Local Government
Code; and,
WHEREAS, the City of Southlake Charter provides that City Elections shall be
held in accordance with the laws of the State of Texas; and,
WHEREAS, Section 41.001(a) of the Texas Election code, as amended by the
84th Texas Legislature, establishes the first Saturday in May as a
Uniform Election date for the purposes of conducting a General
Election; and,
WHEREAS, Section 3.004 of the Texas Election Code provides that the
governing body of a municipality shall be the authority to order a
General Election for the purposes of electing members to the
governing body; and,
WHEREAS, the City will enter into joint election agreements and contracts for
election services with Tarrant County and Denton County pursuant
to Texas Election Code Sections 31.092 and 271.002; and,
WHEREAS, the City Council called the May 4, 2019, General Election by
resolution on January 15, 2019 to elect the offices of City Council
Place 3, Place 4, and Place 5; and
WHEREAS, with this amendment, the City Council desires to amend Section 1,
Section 4, Section 5, and Section 6.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. General Election Called.
An election is hereby called to elect the offices of City Council Place 3,
Place 4, and Place 5 to serve from May 2019 until May 2022 or until their
successors are duly elected and qualified. The election shall be held on
May 4, 2019 between the hours of 7:00 a.m. and 7:00 p.m.
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
Tarrant County Precincts Voting Location
3039, 3359, 3470, 3526, 3529, 3538, Carroll High School
3542, 3545, 3558, 3579 and 3626 as 800 N. White Chapel Blvd.
specified by Tarrant County Southlake, Texas
Denton County Precinct Voting Location
4030 To be determined
Section 2. Joint Election Agreements Approved.
The Mayor is authorized to enter into joint election agreements and
contracts for election services with Tarrant County and Denton County,
conducted under the authority of Chapter 271 of the Election Code (the
“Agreements”). In the event of a conflict between this resolution and the
Agreements, the Agreements shall control.
Section 3. Application for Place on Ballot.
General Election: Qualified persons may file as candidates by filing
applications in the office of the City Secretary from January 16, 2019 until
5:00 p.m. on February 15, 2019.
Section 4. Early Voting.
a. Early voting by personal appearance.
Early voting by personal appearance shall commence April 22, 2019 and
continue through April 30, 2019 at the locations established by Tarrant
County and Denton County on the dates and times as follows or as may
be amended by either county:
Tarrant County
April 22, 2019 – April 26, 2019 8:00 a.m. – 5:00 p.m.
April 27, 2019 7:00 a.m. – 7:00 p.m.
April 28, 2019 11:00 a.m. – 4:00 p.m.
April 29, 2019 – April 30, 2019 7:00 a.m. – 7:00 p.m.
Denton County
April 22, 2019 – April 26, 2019 8:00 a.m. – 5:00 p.m.
April 27, 2019 8:00 a.m. – 5:00 p.m.
April 29, 2019 – April 30, 2019 7:00 a.m. – 7:00 p.m.
The main early voting locations shall be located at:
• Tarrant County Elections Center, 2700 Premier Street, Fort Worth, Texas
76111; and,
• Denton County Elections Center, 701 Kimberly Drive, Denton, Texas
76208.
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
Early Voting for Southlake Tarrant County residents will also be conducted
at Southlake Town Hall, 1400 Main Street, in Southlake. Early Voting for
Southlake Denton County residents will be conducted at locations as
specified by Denton County. Additional Early Voting locations will be
identified in the Agreements executed with the Tarrant County Elections
Administrator and Denton County Elections Administrator.
b. Early voting by mail.
For Tarrant County: Tarrant County Elections Administrator Stephen
Vickers (Elections Administrator) is hereby designated as Early Voting
Clerk for the general election. Applications for early voting by mail may be
delivered to the Elections Administrator at the following address: Early
Voting Clerk, 2700 Premier Street, Fort Worth, Texas 76111, through April
23, 2019, if delivered by mail. Early voting by mail ballots shall be mailed
to the Elections Administrator at the same address or emailed to
votebymail@tarrantcounty.com.
For Denton County: Denton County Elections Administrator Frank Phillips
(Elections Administrator) is hereby designated as Early Voting Clerk for
the general election. Applications for early voting by mail may be
delivered to the Elections Administrator at the following address: Early
Voting Clerk, 701 Kimberly Drive, Denton, Texas 76208, through April 23,
2019, if delivered by mail. Early voting by mail ballots shall be mailed to
the Elections Administrator at the same address or emailed to
elections@dentoncounty.com.
Under Senate Bill 5, it is now required for an applicant submitting an
application for ballot by mail via fax or e-mail to also submit an
application for ballot by mail via mail. In order for a faxed or email
application for ballot by mail to be effective, the accompanying
mailed application for ballot by mail must be received within 4 days of
the submission of the application by fax or email.
c. Early voting canvassing by Ballot Board.
Early voting, both by personal appearance and by mail, shall be
canvassed by the Early Voting Ballot Board which is hereby created. The
Presiding Election Judge and Alternate Presiding Election Judge, as set
forth in the Agreements, shall serve as the presiding officer and alternate
presiding officer, respectively, of the Early Voting Ballot Board. The other
election officers serving at the election shall serve as the other members
of the Early Voting Ballot Board.
Section 5. Runoff Election:
In accordance with Section 2.025 of the Texas Election Code, in the event
no candidate receives a majority of votes for an office, there shall be a
runoff election held on June 8, 2019. The polling place on Election Day
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
for the Runoff Election shall be at the same polling places as those of the
original election, and the hours of voting shall be between 7:00 a.m. and
7:00 p.m. Early voting by personal appearance shall be held at the same
locations set out in Section 4, beginning on May 27, 2019 and continue
through June 4, 2019 at the locations established by Tarrant County and
Denton County on the dates and times as follows or as may be amended
by either County:
Tarrant County
May 27, 2019 Closed
May 28, 2019 – May 31, 2019 8:00 a.m. – 5:00 p.m.
June 1, 2019 7:00 a.m. – 7:00 p.m.
June 2, 2019 11:00 a.m. – 4:00 p.m.
June 3 – 4, 2019 7:00 a.m. – 7:00 p.m.
Denton County
May 28, 2019 – May 31, 2019 8:00 a.m. – 5:00 p.m.
June 1, 2019 8:00 a.m. – 5:00 p.m.
June 3 – 4, 2019 7:00 a.m. – 7:00 p.m.
Section 6. Method of Voting.
Early voting by personal appearance shall be conducted exclusively on
Tarrant County’s and Denton County’s Hart Intercivic electronic voting
system. On Election Day, Tarrant County voters shall have a choice
between voting on the electronic voting system or by a paper ballot that is
scanned at the polling place using Tarrant County’s electronic voting
system. On Election Day, Denton County voters shall vote on the Hart
Intercivic electronic voting system. All expenditures necessary to conduct
the election, the purchase of materials, and the employment of all election
officials are hereby authorized, and shall be conducted in accordance with
the Agreements and the Election Code.
Section 7. Governing Law and Qualified Voters.
The election shall be held in accordance with the Constitution of the State
of Texas and the Election Code, and all resident qualified voters of the
City shall be eligible to vote at the election.
Section 8. Publication and Posting of Notice of Election.
Notice of the election shall be given as required by Chapter 4 of the Code.
Section 9. Necessary Actions.
The Mayor and the City Secretary of the City, in consultation with the City
Attorney, are hereby authorized and directed to take any and all actions
necessary to comply with the provisions of the Code in carrying out and
conducting the election, whether or not expressly authorized herein.
Meeting Date: February 5, 2019
Item 4B: Resolution No. 19-001A
Section 10. Effective Date.
This resolution shall be effective upon its adoption.
PASSED AND APPROVED the 5th day of February, 2019.
CITY OF SOUTHLAKE, TEXAS
________________________
Mayor
Laura Hill
ATTEST:
__________________________
Amy Shelley, TRMC
Deputy City Secretary