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2019-02-05 CC AgendaCITY OF SOUTHLAKE TEXAS REGULAR CITY COUNCIL MEETING AGENDA FEBRUARY 5, 2019 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall WORK SESSION: 5:30 P.M. 1. Call to order 2. Invocation: Sarah Weaver, Coordinator, Community Outreach - Gateway Church 3. Southlake Business Spotlight — On Point Acupuncture & Wellness 4. Federal and State regulations and provisions related to the development of small cell wireless facilities in the City. 5. Discuss all items on tonight's agenda. No action will be taken and each item will be considered during the Regular Session. REGULAR SESSION: Immediately following the work session Call to order. 2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive Session may be held, under these exceptions, at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney as to the posted subject matter of this City Council meeting. 1. Section 551.071: Consultation with city attorney. a. Seek advice of the city attorney regarding legal issues related to legislative items. 2. Section 551.072: Deliberation regarding real property. a. Discuss right of way acquisition at 841 E. Southlake Blvd. for the roundabout. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 2 of 8 3. Section 551.074: Deliberation regardinq personnel matters. a. Deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of the City Manager and City Secretary. b. Deliberate the appointment of City board and commission members. B. Reconvene: Action necessary on items discussed in Executive Session. 3. REPORTS: A. Mayor's Report B. City Manager's Report 1. Improving Mobility in Southlake CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 4. Consent: A. Approve minutes from the January 15, 2019 regular City Council meeting. B. Approve Resolution No. 19-001A, Calling a General Election for May Section 4, Section 5, and Section 6. amending Resolution No. 19-001, 4, 2019, with revisions to Section 1, C. Resolution No. 19-004, Appoint a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One for 2019 calendar year. D. Approve an Engineering Services Agreement (ESA) with Romine, Romine & Burgess, Inc. for the design and construction administration services for the Town Hall HVAC Upgrade Replacement project, in an amount not to exceed $150,000. E. Approve an annual agreement with Regent Services (Southlake Leasing) for janitorial services in City facilities in an amount not to exceed $325,000. F. Authorize expenditures with Wachs Water Services (Wachs), a Division of Pure Technologies U.S., Inc. for the annual Water Valve Assessment City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 3 of 8 Program and for leak detection services in an amount not to exceed $100,000. G. Approve contract renewal for tree services with Alpine Tree Service Inc. H. Approve contract renewal for tree services with Arbor Masters Tree Service. Approve contract renewal for tree services with Smith Lawn and Tree. J. Approve the renewal and amendment of a contract with Tactical Systems Network for Town Hall and Champions Club security in an amount not to exceed $239,000. K. Approve the purchase of park maintenance equipment from Kubota Tractor Corporation for an amount not to exceed $66,000. L. Approve purchase of landscape and irrigation supplies from SiteOne Landscape Supply for an amount not to exceed $130,000. M. Approve a Professional Services Agreement with Schrickel Rollins I PSC and Associates, Inc. for the design of Bicentennial Park Phase 3, in an amount not to exceed $120,000. N. Approve the purchase of software support services and annual maintenance from Tyler Technologies in an amount not to exceed $176,686. REGULAR AGENDA: 5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the public's opportunity to address the City Council about non -agenda items. During this proceeding, the City Council will not discuss, consider or take action on any item presented. We respectfully ask that anyone stepping forward to speak during Public Forum to please limit remarks to three minutes or less.) 6. Ordinances, second readings, public hearings, and related items: A. Ordinance No. 1205, 2nd Reading, Appoint an Associate Municipal Court Judge. PUBLIC HEARING B. Ordinance No. 480-338G (ZA18-0058), 2nd Reading, Zoning Change and Site Plan for Carroll ISD Senior High School Music Building and site improvements to include a variance to the Masonry Ordinance No. 557, as amended, on property described as Lot 1, Block 1, Carroll Senior High City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 4 of 8 School Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 1501 W. Southlake Blvd., Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan District. Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood #10. PUBLIC HEARING C. Ordinance No. 480-YYYY, 2nd Reading, an amendment to the City of Southlake Zoning Ordinance No. 480, as amended, revising current regulations related to residential accessory building property line setback requirements. PUBLIC HEARING D. ZA18-0059, Site Plan for Darr Warehouse Complex on property described as a portion of Lot 1 (also described as Lots 1A and 1 B) and Lot 2, Block A and Lot 8, Block B, Southlake Bank Place, an addition to the City of Southlake, Tarrant County, Texas and Lot 5, Block A, Commerce Business Park, an addition to the City of Southlake, Tarrant County, Texas, and located at 400, 401, 413, and 451 Bank St. and 525 Commerce St., Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING E. ZA18-0060, Plat Revision for Lots 1 R and 2R, Block A and Lot 8R, Block B, Southlake Bank Place on property described as a portion of Lot 1 (also described as Lots 1A and 1B) and Lot 2, Block A and Lot 8, Block B, Southlake Bank Place, an addition to the City of Southlake, Tarrant County, Texas and located at 400, 401, 413, and 451 Bank St., Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN Neighborhood #8. F. Resolution No. 18-053, (ZA18-0063), Specific Use Permit for Progressive Movement Training, LLC to allow a Commercial School, including Trade School on property being described as Lot 6, Block 5, Cornerstone Business Park, an addition to the City of Southlake, Tarrant County, Texas and located at 525 S. Nolen Drive, Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING 7. Ordinances, first readings, and related items: A. Ordinance No. 1206, 1st Reading, approve a Speed Limit Ordinance Amending Chapter 18, Section 18-79 of the Southlake City Code establishing a new speed limit on a portion of North White Chapel Boulevard. B. Ordinance No. 1207, 1st Reading, adopt an ordinance to dedicate an electrical easement to Oncor Electric on the Bicentennial Elevated Storage Tank site. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 5 of 8 C. Ordinance No. 480-708a (ZA18-0014), 1st Reading, Zoning Change and Site Plan for Pinnacle Point on property described as Lots 1-3, Block A, Meadow Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 455 S. Kimball Ave., Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan District. Proposed Zoning: "S -P-2" Generalized Site Plan District. SPIN Neighborhood # 8. If approved at 1st reading, the public hearing will be held on February 19, 2019. D. Ordinance No. 480-755 (ZA18-0051), 1st Reading, Zoning Change and Site Plan for Kimball Heights on property described as Lot 4, Block A, Meadow Oaks Addition, an addition to the City of Southlake, Tarrant County, Texas and located at 495 S. Kimball Ave., Southlake, Texas. Current Zoning: "SF -1A" Single Family Residential District. Proposed Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood # 8. If approved at 1st reading, the public hearing will be held on February 19, 2019. E. Ordinance No. 1204 (CP18-0005) 1st Reading, Land Use Plan Amendment from Office Commercial to Mixed Use on property described as Lot A, Block A, Briarwood Estates, Phase 1, (also known as Lot Al, Block A, Briarwood Estates by Tarrant Appraisal District) an addition to the City of Southlake, Tarrant County, Texas and located at 2100 E. State Hwy. 114, Southlake, Texas. Current Zoning: "C-3" General Commercial District. Requested Zoning: "S -P-2" Generalized Site Plan District. SPIN Neighborhood #4. If approved at 1st reading, the public hearing will be held on February 19, 2019. F. Ordinance No. 480-657C (ZA18-0057), 1st Reading, Zoning Change and Concept/Site Plan for District 114 at Kimball Park to include a variance to Masonry Ord. No. 557, as amended, on property described as Lots 1-6, Kimball Park, an addition to the City of Southlake, Tarrant County, Texas and Lot A, Block A, Briarwood Estates, Phase I (also known as Lot Al, Block A, Briarwood Estates, Phase 1) an addition to the City of Southlake, Tarrant County, Texas, located at 2100-2116 E. State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan District and "C-3" General Commercial District. Proposed Zoning: "S -P-2" Generalized Site Plan District. SPIN Neighborhood #4. If approved at 1st reading, the public hearing will be held on February 19, 2019. 8. Resolutions: (There are no items on this agenda.) City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 6 of 8 9. Other items for consideration: A. SV18-0009, Variance to Sign Ordinance No. 704, as amended, for Lone Star Endoscopy located at 505 and 515 S. Nolen Drive, Southlake, Texas. B. MSP18-0005, Master Sign Plan for Ward Retail located at 1500 N. Kimball Avenue, Southlake, Texas. C. Resolution No. 19-006, Appoint a member to the Crime Control and Prevention District. D. Resolution No. 19-007, Appoint a member to the Zoning Board of Adjustment to fill a vacancy and name a Vice Chairman. 10. Other items for discussion: (There are no items on this agenda.) 11. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, February 1, 2019, by 5:00 p.m., purs ant to the Texas Government C� R,Q�apter 551. HLA� Amy SbAlley, TRMC Deputy City Secretary ~ ' If you plan to attend this publk-�,ipeetlgp*e�►�Q(�`have a disability that requires special needs, please advise the City Secrcfff#b1C�ice 48 hours in advance at 817-748-8016 and reasonable accommodations will be made to assist you. City of Southlake values.- Integrity alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 7 of 8 EXECUTIVE SESSION Section 551.071: Consultation with attorney. The City Council may conduct a private consultation with its attorney when the City Council seeks the advice of its attorney concerning any item on this agenda, about pending and contemplated litigation, or a settlement offer, or on a matter in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes the following pending and/or contemplated litigation subjects: 1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A. 2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 - CV -00874-0. 3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City of Southlake, Southlake Police Department and Randy Baker, Individually; Civil Action No. 4:16-cv-00057. 4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15. 5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17. Section 551.072: Deliberation regarding real property. The City Council may conduct a closed meeting to deliberate the purchase, exchange, lease or value of real property. Section 551.073: Deliberation regarding prospective gift or donation. The City Council may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to the City. Section 551.074: Deliberation regarding personnel matters. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of public officers, including the City Manager, City Secretary, City Attorney, Municipal Judge and city boards and commission members. A complete list of the city boards and commissions is on file in the City Secretary's Office. Section 551.076: Deliberation regardinq security devices. The City Council may deliberate the deployment, or specific occasions for implementation of security personnel or devices. Section 551.087: Deliberation regarding economic development negotiations. The City Council may discuss or deliberate regarding commercial or financial information received from a business prospect that the city seeks to have locate, stay, or expand in or near the city and which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect as described above. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork City of Southlake City Council meeting agenda February 5, 2019 Page 8 of 8 Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1) for purposes of preventing, investigating, or responding to an act of terrorism or related criminal activity and involving emergency response providers, their staffing, contact information and tactical plans; 2) that relates to the risk or vulnerability of persons or property, including infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive weapon, the location of a material that may be used in a chemical, biological or radioactive weapon, or unpublished information pertaining to vaccines or devices to detect biological agents or toxins; 4) that relates to details of the encryption codes or security keys for a public communication system; 5) that relates to a terrorism - related report to an agency of the United States; 6) that relates to technical details of particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information regarding security measures or security systems intended to protect public and private property from an act of terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting be made. Section 418.106(d) & (e): Local meetings to discuss emergency management plans regarding pipeline safety. The City Council may discuss emergency management plans involving pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions contain such sensitive information. City of Southlake values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork