2019-01-15 CC AgendaCity of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 15, 2019
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Ian MacLean
4. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city a ttorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Seek advice of the city attorney regarding construction of
Champions Club.
c. Seek advice of the city attorney regarding legal issues related to
the regulation of the sale of Cannabidiol (CBD) related products in
the City.
2. Section 551.074: Deliberation regarding personnel matters:
a. Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager and City
Secretary.
City of Southlake
City Council meeting agenda
January 15, 2019
Page 2 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor’s Report
B. City Manager’s Report
1. Financial Report (written)
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 4, 2018, regular City Council
meeting.
B. Approve the minutes from the December 10, 2018, Joint City Council and
Southlake Arts Council Worksession.
C. Approve Resolution No. 19-001, Calling a General Election for May 4,
2019.
D. Approve an annual purchase agreement with Martin Marietta Materials,
Inc. for aggregate street materials through an Interlocal Agreement (ILA)
with the City of Grapevine in an amount not to exceed $75,000.
E. Approve an annual purchase agreement with Reynolds Asphalt &
Construction Co. (RAC) for the purchase of asphalt through an Interlocal
Agreement (ILA) with Tarrant County in an amount not to exceed
$500,000.
F. Authorize expenditures with Reynolds Asphalt & Construction Co. (RAC)
for Pavement Resurfacing Services through an Interlocal Agreement (ILA)
with the City of Grand Prairie in an amount not to exceed $500,000 for a
15-month period.
G. Approve an Engineering Services Agreement (ESA) with Freese and
Nichols to provide construction management services for the widening of
N. White Chapel from Emerald Blvd. to Highland St., in an amount not to
exceed $450,000.
City of Southlake
City Council meeting agenda
January 15, 2019
Page 3 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
H. Resolution No. 08-054A, Revision of the Community Event Participation
Policy.
I. Approve final concept and contract with artist Michael Warrick in an
amount not to exceed $90,000 for public art to be installed at the Zena
Rucker and Tower roundabout.
J. Ordinance No. 1205, 1st Reading, Appoint an Alternate Municipal Court
Judge and authorize the Mayor to execute an agreement.
K. Approve a professional services agreement with Weaver L.L.P. for audit
services, in the amount not to exceed $130,000.
L. ZA18-0052, Plat Revision for Lots 3R1 and 3R2, Block 1, Parkway Office
Center Addition on property described as Tract 6C, Thomas M. Hood
Survey, Abstract No. 706, City of Southlake, Tarrant County, Texas and a
portion of Lot 3, Block 1, Parkway Office Center Addition (also described
as Lot 3A, Block 1, Parkway Office Center Addition), an addition to the
City of Southlake, Tarrant County, Texas and located at 1700 N. White
Chapel Boulevard and 190 W. State Hwy. 114, Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #3.
M. Ordinance No. 480-YYYY, 1st Reading, an amendment to the City of
Southlake Zoning Ordinance No. 480, as amended, revising current
regulations in order to provide more flexibility for residential accessory
buildings, including but not limited to setbacks, permitted building area,
coverages and special exception uses. If approved at 1st Reading, the
public hearing will be held on February 5, 2019.
N. Appoint two members from City Council to work with City staff to develop
the possible ordinance amendments related to Town Square.
O. ZA18-0028, Site Plan for the Landmark Office Expansion on property
described as Lot 15, Phase 1, Lake Wood Acres Addition, City of
Southlake, Tarrant County, Texas and located at 750 N. Carroll Avenue,
Southlake, Texas. Current Zoning: "O-1" Office District. SPIN
Neighborhood # 7. (The applicant has requested that this item be
remanded back to the Planning and Zoning Commission’s February 7,
2019 meeting).
P. Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change and
Concept/Site Plan for Southwest Meadows on property described as Lot
1R1R2, Block 1, Sabre Group Campus Addition, an addition to the City of
Southlake, Tarrant County, Texas and located at 1901 W. Kirkwood Blvd.,
Southlake, Texas. Current Zoning: “NR-PUD” Non-Residential Planned
City of Southlake
City Council meeting agenda
January 15, 2019
Page 4 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Unit Development District. Proposed Zoning: "S-P-2" Generalized Site
Plan District. SPIN Neighborhood #1. (The applicant has requested to
table this item indefinitely).
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
A. Recognition of Abigail Perez, 4th grade author at Walnut Grove
Elementary School.
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-454a (ZA18-0034), 2nd Reading, Zoning Change and
Concept/Site Plan for Central Market Curbside Pick Up on property
described as Lots 1-6, Block 1, Shops of Southlake, an addition to the City
of Southlake, Tarrant County, Texas, and located at 251 and 275 S.
Carroll Ave. and 1201-1451 E. Southlake Blvd., Southlake, Texas.
Current Zoning: “S-P-2” Generalized Site Plan District. Proposed Zoning:
“S-P-2” Generalized Site Plan District. SPIN Neighborhood #8. PUBLIC
HEARING
B. MSP18-0002, Amendment to the Master Sign Plan for Shops of Southlake
as it pertains to Central Market located at 1425 E. Southlake Blvd.,
Southlake, Texas.
C. Ordinance No. 480-753 (ZA18-0032), 2nd Reading, Zoning Change and
Development Plan for Oxford Place on property described as Tract 1B,
Thomas Mahan Survey, Abstract No. 1049, Southlake, Tarrant County,
Texas, and located at 1749 E. Highland St., Southlake, Texas. Current
Zoning: “AG” Agricultural District. Proposed Zoning: “R-PUD” Residential
Planned Unit Development District. SPIN Neighborhood #4. PUBLIC
HEARING
D. ZA18-0049, Site Plan for Chick-fil-A Canopies on property described as
Lot 4, Block 1, Perry/Allen Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 2301 E. Southlake Blvd., Southlake,
Texas. Current Zoning: “C-3” General Commercial District. SPIN
Neighborhood #8. PUBLIC HEARING
City of Southlake
City Council meeting agenda
January 15, 2019
Page 5 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
E. ZA18-0031, Site Plan for Stonebridge Park on property described as Lot
2R1, Block 1, Stonebridge Park Addition Southlake, Tarrant County,
Texas, and located at 155 Stonebridge Lane, Southlake, Texas. Current
Zoning: “S-P-2” Generalized Site Plan District. SPIN Neighborhood # 11.
PUBLIC HEARING
F. ZA18-0056, Site Plan for Jack Johnson Elementary School on property
described as Lot 13R1, F. Throop No. 1511 Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 1301 N. Carroll
Ave., Southlake, Texas. Current Zoning: “CS” Community Service District.
SPIN Neighborhood # 3. PUBLIC HEARING
G. Resolution No. 18-051, ZA18-0050, Specific Use Permit for a Temporary
Sales Facility on property described as Lot 1, Block 20, Garden District
and Phase C Brownstones, an addition to the City of Southlake, Tarrant
County, Texas and located at 351 Central Avenue, Southlake, Texas.
Current Zoning: “DT” Down Town District. SPIN Neighborhood # 8.
PUBLIC HEARING
H. Resolution No. 18-052 (ZA18-0053) Specific Use Permit for Fasst
Performance Training to allow a Commercial School, including Trade
School on property being described as Lot 3R, Block B, Hart Industrial
Park, an addition to the City of Southlake, Tarrant County, Texas and
located at 1605 Hart Street, Suite 180, Southlake, Texas. Current Zoning:
"I-1" Light Industrial District. SPIN Neighborhood #8. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-338G (ZA18-0058), 1st Reading, Zoning Change and
Site Plan for Carroll ISD Senior High School Music Building and site
improvements to include a variance to the Masonry Ordinance No. 557, as
amended, on property described as Lot 1, Block 1, Carroll Senior High
School Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 1501 W. Southlake Blvd., Southlake, Texas. Current
Zoning: “S-P-1” Detailed Site Plan District. Proposed Zoning: “S-P-1”
Detailed Site Plan District. SPIN Neighborhood #10. If approved at 1st
Reading, the public hearing will be held on February 5, 2019.
8. Resolutions:
A. Resolution No. 18-050A, amendment to Resolution No. 18-050 to increase
the number of appointees and create staggered appointment terms for the
Mayor’s Alliance for Unity and Culture.
City of Southlake
City Council meeting agenda
January 15, 2019
Page 6 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
B. Resolution No. 19-003, appointing members to the Mayor's Alliance for
Unity and Culture.
9. Other items for consideration:
A. Authorize an expenditures amendment with Wildstone Construction LLC.,
for Emergency Water and Wastewater Utility Infrastructure repairs in an
amount not to exceed $250,000.
B. Consider a Facilities Utilization Agreement for girls lacrosse.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 11, 2019, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
____________________________
Amy Shelley, TRMC
Deputy City Secretary
If you plan to attend this public meeting and have a disability that requires special
needs, please advise the City Secretary’s Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake
City Council meeting agenda
January 15, 2019
Page 7 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-O.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary’s Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake
City Council meeting agenda
January 15, 2019
Page 8 of 8
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.