2018-09-26 LB MinutesCITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: September 26, 2018
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:06 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Southlake Library Board Members Lori
Burr, Katherine Bennett, Curtis Green, Sheeza Mohsin, Cheri Ross, and Chaya Bharath
SOUTHLAKE LIBRARY BOARD ABSENT: Southlake Library Chair Kelly Carlson
STAFF PRESENT: Cynthia Pfledderer, City Librarian
OTHERS PRESENT: None
1. CALL TO ORDER - Curtis Green
2. CONSIDER
A. Selection of member to represent the Board on the Carillon Parc
Steering Committee.
A motion was made to elect Southlake Library Board Member Lori Burr as
representative on the Carillon Parc Steering Committee.
Motion: Bennett
Second: Mohsin
Ayes: Ross, Bharath, Dhanani, Green, Burr
Nays: None '
Abstain: None
Vote: 6-0
Motion Carried.
3. CONSENT
A. APPROVAL OF THE MINUTES FROM THE AUGUST 22, 2018
SOUTHLAKE LIBRARY BOARD MEETING.
APPROVED
A motion was made to approve the minutes from the January 24, 2018 Southlake '
Library Board meeting.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 26, 2018 Southlake Library Board Meeting
Page 2 of 4
Motion:
Bennett
Second:
Burr
Ayes:
Bharath, Dhanani, Green, Ross, Moshin
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried.
4. REPORT
4A. LIRARIAN'S REPORT
City Librarian Pfledderer outlined the statistics from the last month. July was a
record breaking month with over 21,000 patrons visiting the Library. City Librarian
Pfledderer attributes some of the increase in foot traffic to the amount of in -Library
activities offered throughout July. August 2018 print circulation was down 8% from
August 2017 but digital circulation was up 18%. August also saw a 12% increase in foot
traffic from August 2017. Overall the annual circulation for print was down 2% and down
11% in overall (print, digital, and databases), however, there was a change in database
reporting from last year, which significantly impacted the circulation total. City Librarian
Pfledderer wanted to focus on the three major collections: print circulation, digital library,
and Flipster. These three collections have seen a 3% increase overall in circulation in
2018. Programs are down 25% from last year because the Summer Reading Program
was shortened from ten weeks to six weeks. Summer Reading surveys showed that
patrons did not like the shortened program despite statistics showing a drop in program
attendance toward the end of the program in 2017. Fiscal year 2019 Summer Reading
will have duration of eight weeks, though programming will continue after the official
program end. Overall programs saw a decline this summer due to a lack of program
space during to local elections and the shortened Summer Reading Program.
5. DISCUSSION
5A. 2019 LIBRARY WORK PLAN
City Librarian Pfledderer gave an overview of the 2019 Library Work Plan,
outlining what the Library staff will be focusing on over the upcoming year. The Carillon
Parc project will be a big part of this year's work plan. City Librarian Pfledderer is
interested in applying for a grant to pay for a vehicle for the Library to assist with
satellite book drops and remote programming. Library Board Member Green asked
some question about the possibility of using this vehicle for private events and as a
means of revenue, City Librarian Pfledderer explained that this was unlikely as the
accreditation of the Library is contingent on programs being offered for free. Another
upcoming task is upgrading the Polaris program, which can offer patrons easier catalog
access from their mobile devices. The Library is planning more arts programs in
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 26, 2018 Southlake Library Board Meeting
Page 3 of 4
partnership with APEX and has been given $5,000 through Public Arts to help promote
these programs. The Library Board Members asked if the Library has a foundation to
which people could donate money. City Librarian Pfledderer told the members the
Library does not but community members can start a Library Foundation if there is
interest. City Librarian Pfledderer explained the role of APEX and the Arts Council in
relation to the potential preforming arts center in the Carillon Parc project. Library Board
Members discussed interest in creating a foundation to assist the Library in fundraising.
City Librarian Pfledderer listed the upcoming programs that the Library is involved with
such as Monster Mash with Community Services and Home for the Holidays. City
Librarian Pfledderer told the Board about the upcoming changes to all city websites.
51B. NEW STAFF MEMBERS
Interviews are ongoing for a Clerk II position, City Librarian Pfledderer sent out a project
to 10 candidates to complete via Spark Hire, a video based interview platform. The
candidates had to develop four programs for Southlake residents and create a
marketing piece for one program to be presented in video form. The top candidates
from this process will be given interviews. City Librarian Pfledderer let Board Members
know that the Library has another Clerk I position available as well.
6. NEW BUSINESS
The Library Board Members discussed their ideas for creating a Library foundation to
help raise funds for programming and support the Library in a more hands on way. The
Board discussed cancelling the regularly scheduled November and December Board
meetings and instead having one meeting on December 5, 2018.
7. PUBLIC FORUM
Library Board Member Green opened the
anyone wishing to speak to come forward.
was closed at 6:48p.m.
8. ADJOURNMENT
public forum at 6:48 p.m. and asked for
There being no questions, the public forum
The meeting was adjourned by Library Board Member Green at 6:49 p.m.
Motion:
Burr
Second:
Dhanani
Ayes:
Bharath,
Nays:
None
Abstain:
None
Vote:
6-0
Motion Carried.
Green, Ross, Moshin
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 26, 2018 Southlake Library Board Meeting
Page 4 of 4
Attest:
4&11�arlso , Chair Cynt is Pfledde r
City Librarian
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork