2018-12-10 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 5, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the regular Southlake Arts Council
meeting – Monday, December 10, 2018
The meeting will be held on Monday, December 10, at 7:30 p.m., or immediately
following the Joint City Council & Southlake Arts Council meeting, at The Marq
Southlake Legends Hall. If you are not able to attend this meeting, please notify staff at
817.748.8184 or lcarpenter@ci.southlake.tx.us.
Regular Agenda:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approval of the minutes from the October 23, 2018 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
3. Agenda Item No. 3. Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
4. Agenda Item No. 4. Consider
A. Election of Officers for Southlake Art Council – The purpose of this item is to
elect a Chair, Vice Chair and Secretary to serve a one-year term. Any regular
sitting member may be considered for the officer positions. The current
officers are as follows:
Leslie Bartlett Place 1 Current Chair
Jesika Cook Place 3 Current Secretary
Miriam Murray Place 6 Current Vice Chair
No packet documents.
B. Approve final concept of “Mockingbird Tree” by artist Michael Warrick for
public art to be installed at the Tower Road and Zena Rucker Boulevard
Southlake Arts Council
Meeting Date – December 10, 2018 at 7:30pm
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
roundabout – At the October 27, 2018 meeting, Arts Council unanimously
selected Mr. Warrick’s “Mockingbird Tree” sculpture concept for the
Tower/Rucker roundabout, pending Art Council’s approval of the artist’s
modification to include three (3) mockingbirds in the tree instead of two. Your
packet memo contains a copy of the modified concept for your consideration.
5. Agenda Item No. 5. Discussion
A. APEX Report – This item will allow the Arts Council to review APEX events
and to continue planning upcoming APEX events. No packet document.
B. Staff Report – This item is for staff to provide an update about projects within
the City. No packet document.
6. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
CT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019
Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Cassie Tucker, Assistant to the Director; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, OCTOBER 23, 2018
LOCATION: The Marq Southlake
Legends Hall Club Lounge
285 Shady Oaks Drive
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing, Beatriz Terrazas (Alternate #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
WORK SESSION
1. The Arts Council toured Champions Club prior to the meeting.
REGULAR SESSION
2. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:08 p.m.
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:09 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
4. CONSENT AGENDA
4A. APPROVAL OF THE MINUTES FROM THE AUGUST 28, 2018 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the August 28, 2018 Southlake
Arts Council meeting as read.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
3A - 1
Minutes of the October 23, 2018 Southlake Arts Council Meeting
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Nays: None
Abstain: None
Vote: 7-0
5. CONSIDER
5A. REVIEW PROPOSALS AND SELECT FINALIST FOR THE ZENA RUCKER
ROAD AND TOWER BLVD ROUNDABOUT PUBLIC ART PIECE
Assistant to the Director and Arts Council liaison Cassie Tucker presented
eighteen artists submittals received from the Call to Artists for the Arts Council to
review and select 1-3 art finalist for the Zena Rucker Road and Tower Blvd.
roundabout art piece. The Arts Council discussed each submittal and
unanimously agreed to select only one finalist. The Mockingbird Tree art concept
by artist Michael Warrick was selected with a suggestion to modify the sculpture
to have three mockingbirds.
APPROVED
A motion was made to recommend artist Michael Warrick’s Mockingbird Tree
concept as the Art Council’s favorite.
Motion: Messing
Second: Cook, Murray
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
5B. CONSIDER RESCHEDULING NOVEMBER / DECEMBER MEETING DATES
TO AVOID HOLIDAY CONFLICTS
Assistant to the Director and Arts Council liaison Cassie Tucker presented Item
5B for consideration to reschedule the November and December meetings
around holiday obligations. The Arts Council agreed to cancel the November 27
and December 25 meetings and combine the meetings into one meeting to be
held Tuesday, December 11, 2018. (The following week, the meeting date was moved to
December 10, 2018, to follow a joint City Council and Arts Council meeting.)
APPROVED
A motion was made to cancel the regularly scheduled November and December
meetings and reschedule a meeting for December 11, 2018.
Motion: McMillan
Second: Murray
3A - 2
Minutes of the October 23, 2018 Southlake Arts Council Meeting
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
6. DISCUSSION
6A. STAFF REPORT
Assistant to the Director and Arts Council liaison Cassie Tucker and APEX
representative Terri Messing provided updates to Arts Council.
City Council approved Jane Dedecker donkeys’ sculptor for Southlake
Commons easement
Staff and the Library are working on a coloring book project for the Library
Art Week leading up to Art In The Square event
Art In the Square art jury is scheduled November 10, 2018
Artwork for the “Strokes of Art in the Square” event will highlight artists
who have been involved in Southlake arts for the last 15-20 years
The Arts Council favored having background music for entertainment for
the art reception. APEX art program brochures were distributed
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:44 p.m.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Terrazas
Nays: None
Abstain: None
Vote: 7-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
3A - 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 5, 2018
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Approve final concept of “Mockingbird Tree” by artist Michael Warrick for
public art to be installed at the Tower Road and Zena Rucker Boulevard
roundabout
Action
Requested: Approve final concept of “Mockingbird Tree” by artist Michael
Warrick for public art to be installed at the Tower Road and Zena
Rucker Boulevard roundabout
Background
Information: A Call to Artists was released on August 31, 2018 to local, regional
and national artists requesting proposals for public art to be placed
in the City’s seventh roundabout. Eighteen submittals were
reviewed by Arts Council October 23, 2018, with artist Michael
Warrick’s “Mockingbird Tree” being unanimously selected as the
finalist for consideration for the Rucker/Tower roundabout.
Renderings of the final concept are attached to this memo and a
moquette will be available for review at the meeting.
Financial
Considerations: Funding in the amount of $90,000 for the design and installation of
artwork is provided in the roundabout project budget. Additionally, a
$1500 stipend was provided to the finalist selected to provide their
complete proposal for Arts Council recommendation and City
Council consideration.
Strategic Link: Approval of the final concept is linked to the City’s Strategy Map
related to Quality Development and Performance Management and
Service Delivery and meets the corporate objectives of Collaborate
with Select Partners to Implement Service Solutions and Invest to
Provide and Maintain High Quality Public Assets.
Citizen Input/
Board Review: The selection of public art complies with provisions of the Public Art
Display and/or Performance Policy and the Southlake 2035 Public
Art Master Plan.
4B - 1
Southlake Arts Council
Meeting Date – December 10, 2018 @ 7:30 p.m.
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Southlake Arts Council review of responses and selection of artist
Michael Warrick’s “Mockingbirg Tree” sculpture proposal, pending
final concept approval October 23, 2018
Southlake Arts Council recommendation of concept December 10,
2018
Legal Review: Not Applicable
Alternatives: Decision not to select finalists and explore other options
Recommendation: Approve final concept of “Mockingbird Tree” by artist Michael
Warrick for public art to be installed at the Tower Road and Zena
Rucker Boulevard roundabout
4B - 2
4B - 3
4B - 4
4B - 5
4B - 6
1 Leslie Bartlett a 0 a a a a a 0 a 0 a 0 100%10.5 2018 79%
2 Mini Tran a 0 a a a r r 0 r 0 r 0 50%6.75
3 Jesika Cook a 0 a r a a a 0 a 0 a 0 88%9.25
4 Terri Messing r 0 a a a r r 0 a 0 a 0 63%7.5
5 Heather Engelhardt a 0 r a a a a 0 a 0 a 0 88%8.5
6 Miriam Murray a 0 r a a a r 0 a 0 a 0 75%8
7 Tamara McMillan a 0 a a a a a 0 a 0 a 0 100%10.5
Alt 1 Beatriz Terrazas a 100%1
0
Alt 1 Simon Rurka a 0 a r r n n 0 n 0 0 50%4
88%0 75%75%88%71%57%0 86%0 88%0 a In attendance
Total Hrs Per Month 2 0 2 1.25 1.5 0.5 0.5 0 1.75 0 1 0 10.5 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position0Meeting Canceled
9/25/18 10/23/18 Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
11/27/18 12/10/18
Southlake Arts Council Attendance Report
Place Name 1/23/18 2/27/18 3/27/18 4/23/18 5/22/18 6/26/18 7/24/18
Individual
Attendance
Rate
Hrs To
Date
Alternate #1 Simon Rurka resigned effective May 22, 2018
3/6/18 8/28/18
Packet Insert - Southlake Arts Council Attendance Report