Item 4HCITY OF
SOUTHLAKE
MEMORANDUM
(December 4, 2018)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4H
Subject: Approve Professional Services Agreement with Kimley-Horn
and Associates, Inc. for engineering services to construct a
roundabout at Continental Blvd and Peytonvile Ave in an
amount not to exceed $212,000.
Action
Requested: Approve Professional Services Agreement with Kimley-Horn and
Associates, Inc. for engineering services to construct a roundabout
at Continental Blvd and Peytonvile Ave in an amount not to exceed
$212,000.
Background
Information: Phase 1 of the Intersection Capacity Analysis included traffic data
collection for 17 existing intersections and initial recommendations
for improvements. Phase 2 included a similar scope of work but
added an additional 12 intersections. From these two Phases, 5
intersections (Continental/Byron Nelson, Conti nental/PeytonviIle,
Continental/Davis, White Chapel/Dove and Carroll/Southlake
Boulevard) were identified as candidates for further engineering
evaluation in Phase 3.
This final phase of the process requires Kimley-Horn and
Associates, Inc to provide design and construction phase services
for the project.
Financial
Considerations: Funding for this Phase of the Intersection Capacity Analysis is
included in the FY18 Capital Improvement Program (CIP) Budget.
Strategic Link: The Intersection Analyses project and phases link to the City's
strategy map relative to focus areas of Infrastructure, Mobility and
Quality Development. The specific corporate objectives that are
met by this mobility project are (C2) to provide travel convenience
within the City & region and (F2) to invest to provide and maintain
high quality public assets. The critical business outcome is to
(CB02) enhance mobility through aggressive traffic management
initiatives and capital project implementation.
4L
Citizen Input/
Board Review: N/A
Legal Review: This is a standard Engineering Services Agreement that has been
previously reviewed by the City Attorney.
Alternatives: The Council may approve the Engineering Services Agreement or
deny it.
Supporting
Documents: Attachment A, Engineering Services Agreement
Staff
Recommendation: Approve Professional Services Agreement with Kimley-Horn and
Associates, Inc. for engineering services to construct a roundabout
at Continental Blvd and Peytonvile Ave in an amount not to exceed
$212,000.
Staff Contact: Rob Cohen, Public Works Director
Kyle Hogue, P.E., Deputy Director Public Works/City Engineer
Kimley>>> Horn Attachment
November 9, 2018
Robert Cohen
City of Southlake Public Works Director
1400 Main Street, Suite 320
Southlake, Texas 76092
Re: Continental Boulevard and Peytonville Avenue Roundabout; Southlake, Texas
Dear Mr. Cohen,
Kimley-Horn and Associates, Inc. (the "ENGINEER") is pleased to submit this proposal (the
"Agreement") to the City of Southlake (the "CITY") for providing professional engineering services
associated with the design of a single -lane roundabout at the intersection of Continental Boulevard and
Peytonville Avenue. Our Scope of Services, Schedule, Fee and Billing are set forth below.
Project Understanding
Based on previous studies and conceptual layouts prepared under separate agreements by
ENGINEER, and discussions with the CITY, the CITY has requested the ENGINEER to provide design
and construction phase services for the Continental Boulevard and Peytonville Avenue intersection.
The design will be based on the 30% design developed during the Intersection Analyses — Conceptual
Layouts project (prepared under a separate agreement by ENGINEER).
This scope of services includes the design of the following:
• Design of a single -lane, three -leg roundabout at the intersection of Continental Boulevard and
Peytonville Avenue
• Sidewalk and crosswalk improvements at the intersection and adjacent to the
approach/departure legs
• Evaluation of phasing/traffic control alternatives
• Extension of existing 2-7'X4' RCB and associated channel tie-in
• Enclosed storm drain system design
• The existing pedestrian bridge will be removed and a sidewalk will be designed across the
proposed box culvert extension
• Lighting design and associated photometric analysis of illumination within the roundabout
• Right-of-way and easement document exhibits and associated acquisition services
• Bidding and construction phase services
Scope of Services
Task 1— Topographic and Boundary Survey (Lump Sum)
The ENGINEER (through a Subconsultant) will perform additional topographic survey for areas beyond
the limits acquired during the Intersection Analyses — Conceptual Layouts project. The following items
will be performed:
• Limits will include the following:
0 150 linear feet north, east and west of the previous survey limits of the Continental
Boulevard and Peytonville Avenue intersection
o A 100 -foot wide swath centered on the existing channel, from the headwall at the south
end of the intersection to approximately 150 linear feet south
• Data Collection and Property Research
o Gather existing plat information
Kimley»>Horn
Attachment A - Page 2
o Collect property owner information
o Gather existing right-of-way and easement information based on available plats and
record drawings. Title research, if required by the CITY, can be provided as an
Additional Service
Perform field survey ground control
Locate pertinent objects and above -ground features, typically including:
o Roadway pavement
o Drainage structures (i.e. culverts, ditches, inlets, manholes, and outfalls)
o Utilities (signs or markers showing the presence of underground utilities, valves,
manholes, flowlines, meters, backflow preventers, vents, poles, and guy wires)
o Large (6 inch diameter and up), significant trees (identify species and caliper)
o Limits of landscaped areas will be defined. Individual plants and or trees (less than 6
inch diameter) will not be located.
o Fences (including material type) and gates
o Sidewalks
o Street lights
o Signs
o Right -of -Way monumentation
Process survey data to create plan view of existing features
Prepare a final topographic drawing in digital format (including contours and break lines)
showing the features located in the field as well as right-of-way information, an ASCII
coordinate file of the points located in the field, and a hard copy of the coordinates and feature
descriptions. Digital files will be in .DWG format. The ENGINEER will conduct one site visit to
field verify the topographic survey.
Task 2 — ROW and Easement Document Preparation (Reimbursable/Hourly)
The ENGINEER (through a Subconsultant) will prepare up to two (2) right-of-way exhibits and
set corners in the field. Additional right-of-way documents can be prepared as Additional
Services at $1,200.00 per document. This cost includes setting corners in the field
The ENGINEER (through a Subconsultant) will prepare up to four (4) easement exhibits.
Additional easement documents can be prepared as Additional Services at $1,050.00 per
easement. This cost does not include setting corners in the field
Then ENGINEER will coordinate with the surveyor regarding proposed right-of-way and
easements.
Task 3 — ROW Agent Services (Reimbursable/Hourly)
The ENGINEER (through a Subconsultant) will provide services for obtaining acquisitions and
easements for the project at the following locations:
• Billy Jon Curb; TAD Account #: 05992273 (ROW and Easement Acquisition)
• Carroll ISD; TAD Account #: 41602315 (Easement Acquisition, if needed)
• Southlake Woods Homeowners; TAD Account #: 07690398 (Easement Acquisition, if needed)
• Kirk J Koogler; TAD Account #: 40350371 (ROW Clearance, if needed)
If through the design process it is determined that right-of-way and/or easements are not needed for a
particular parcel, the associated fee will not be charged to the CITY.
The following services will be provided:
• Attendance at one (1) Town Hall or similar meeting to be introduced to the affected Property
Owners.
• Review of the title commitments provided for possible title encumbrances.
Kimley»>Horn
Attachment A - Page 3
• Will send to each affected property owner a registered receipt Letter of Introduction, while
waiting for receipt of the appraisal reports.
• Will send each property owner an offer letter packet complete with a copy of the appraisal
report.
• Will follow up with a contact phone call offering to meet and discuss the offer.
• If no response is offered after 45 days, a final offer letter will be sent.
• Will follow up with a contact phone call offering to meet and discuss.
• Prepare condemnation packets for up to two (2) parcels.
• Provide a completed documented file complete with copies of all correspondence and phone
records for each parcel.
• The ENGINEER will coordinate with the ROW Agent.
The following services are not included in the scope of services, but can be provided as Additional
Services:
• Condemnation packets beyond those included in the scope - $550.00 per parcel.
• Attendance at hearing or prehearing before the Tarrant County Commissioners Court - $85
per hour.
CITY will provide appraisals and title work to be used for the acquisition services, along with document
templates
Task 4 — Geotechnical Services (Reimbursable/Hourly)
The ENGINEER, through a subconsultant, will perform a geotechnical investigation as follows:
Subsurface Exploration. Along the roadway retaining wall, drill and extrude four (4) sample
borings to up to 10 -feet (2) and 15 -feet (2) below existing ground (all within existing pavement
where applicable) using truck -mounted equipment.
o Check samples for consistency with a hand penetrometer
o Backfill bore holes and plug at the surface
Laboratory Services. Considering the planned facilities, anticipated soil conditions, and
geology, the following laboratory tests will be required for classification purposes and to
determine strength characteristics
o Moisture content and soil identification
o Liquid and plastic limit determinations
o Percent passing the No. 200 sieve
o Unconfined compression tests on soil
o Unit weight determinations
o Eades and Grim lime series test
Engineering Services
o Prepare an engineering report presenting the following:
■ Sample boring location map
■ General soil and ground -water conditions
■ Recommendations for retaining wall foundation type, depth, allowable loading
■ Foundation construction requirements
■ Recommended lateral pressures for the design of retaining structures
■ An evaluation of the swell characteristics of the subgrade soils
■ Recommendations for pavement subgrade type, depth, and stabilization
concentration
■ Pavement thickness recommendations in accordance with City of Southlake
standards
Kimley>>) Horn Attachment - Page 4
o The geotechnical engineer's design recommendations shall be relied upon by the
ENGINEER for the proposed pavement section for Continental Boulevard and
Peytonville Avenue
• Submit one (1) copy of the report to the CITY
• The ENGINEER will coordinate with the geotechnical engineer and implement
recommendations into the design.
Task 5 — Subsurface Utility Engineering (SUE) (Reimbursable/Hourly)
The ENGINEER, through a subconsultant, will perform SUE Quality Level "B" using
geophysical prospecting equipment to identify CITY and franchised utilities at critical locations.
The ENGINEER, through a subconsultant, will perform up to four (4) SUE Quality Level "A"
potholes at the below rates. Contract amount for this task assumes 4'-8' Deep (Paved Area)
conditions.
o 0'-4' Deep (Native Soil) - $1,100 each
o 0'-4' Deep (Paved Area) - $1,300 each
o 4'-8' Deep (Native Soil) - $1,400 each
o 4'-8' Deep (Paved Area) - $1,600 each
o 8'-12' Deep (Native Soil) - $1,700 Each
o 8'-12' Deep (Paved Area) - $2,000 Each
0 12'-18' Deep (Native Soil) - $2,600 Each
0 12'-18' Deep (Paved Area) - $2,800 Each
The ENGINEER will evaluate the SUE results and provide a summary of potential utility
conflicts to the CITY.
Task 6 — Preliminary Design Construction Plans (Lump Sum)
Project Management and Administration
o Develop project production plan and schedule
o Prepare for and attend up to two (2) meetings
o Project site visits
o Data collection
o Coordination with CITY
o Coordination with subconsultants
o Prepare meeting agendas and summaries
o Project correspondence and invoicing
o Quality control and internal plan reviews
The ENGINEER will prepare preliminary construction plans for the intersection. The preliminary
construction plans may include the following sheets:
o Title Sheet
o Index
o General Notes
o Project Control
o Typical Paving Sections
o Roundabout sheets
■ Alignment data sheet for the roundabout which will illustrate the alignment for
each leg
■ Paving plan layout sheets
■ Pavement marking and signing sheets
■ Profile sheets
■ Grading sheets
■ Jointing Plan
o Existing Drainage Area Map
Kimley»>Horn
Attachment A - Page 5
o Proposed Drainage Area Map
o Storm drain hydraulic calculations
o Storm drain plan and profile sheets
o Landscape Plan Sheet for central island (concepts only, sheets to be submitted as part
of Final Design)
o Irrigation Plan Sheet for central island (concepts only, sheets to be submitted as part
of Final Design)
o Lighting Plan
■ Photometric analysis of proposed lighting
o Erosion Control Plan for each specific construction phase. Erosion control plans will
be for plan review, approval, and contractor use in preparing the SWP3. The plan will
conform to the City and Texas Commission on Environmental Quality (TCEQ) General
Permit TXR150000 provisions. The elements of the Erosion Control Plan provided
under this basic service shall include location and sizing of erosion control facilities,
construction entrances, vegetative filters, inlet protection, sedimentation pond facilities,
and the Best Management Practices (BMP's) for the purposes of erosion control for
each phase of construction indicated above along with appropriate construction details.
Basic services do not include a complete SWP3 Notebook. The General Contractor,
Owner or other applicable Operators shall coordinate preparation of all elements
comprising a complete SWP3 plan including but not limited to the project notebook,
delegation letters, records keeping, inspections and reporting. The General Contractor
or authorized site contractors/consultants shall install the storm water pollution control
facilities, maintain the facilities, provide all construction phase documentation,
inspection and pollution system management. The BMP's indicate on the erosion
control plans shall be considered the minimum control to be provided for this project.
Contractor shall be responsible for inspecting and modifying or replacing BMP's that
are proving to be ineffective for site conditions.
o Cross Sections at 50 -ft intervals
o Pedestrian signal (Rectangular Rapid Flashing Beacon (RRFB), or equivalent) layout
■ Four (4) RRFB's will be placed along the west crosswalk
o Utility Adjustment Plan
o Pavement Markings and Signing
o Traffic Control Narrative (plan to be submitted as part of Final Design)
The ENGINEER will submit four (4) copies of the preliminary plan sheets (two (2) full size (22"
x 34"), two (2) half scale (11" x 17")) and a .PDF to the CITY.
The ENGINEER will address comments from the CITY on the preliminary plan sheets. The
ENGINEER will meet with the CITY to discuss the review comments. An ENGINEER's Opinion
of Probable Construction Cost (EOPCC) will be prepared and provided to the CITY.
Task 7 — Final Design Construction Plans (Lump Sum)
Project Management and Administration
o Prepare for and attend up to two (2) meetings
o Project site visits
o Data collection
o Coordination with CITY
o Coordination with subconsultants
o Prepare meeting agendas and summaries
o Project correspondence and invoicing
o Quality control and internal plan reviews
The ENGINEER will update the plans based on comments received on the Preliminary Design.
In addition, the ENGINEER will submit the following:
0 Landscape Plan
Kimley>>) Horn Attachment - Page 6
o Irrigation Plan
o Electric Plan (if needed for future art)
o Traffic Control Plan
o Details
• The ENGINEER will submit four (4) copies of the final plan sheets (two (2) full size (22" x 34"),
two (2) half scale (11" x 17")) and a .PDF to the CITY.
• The ENGINEER will address comments from the CITY on the final plan sheets. The
ENGINEER will meet with the CITY to discuss the review comments. An ENGINEER's Opinion
of Probable Construction Cost (EOPCC) will be prepared and provided to the CITY.
Task 8 — Bidding Phase Services (Reimbursable/Hourly)
This task includes up to 60 hours and may include the following as requested by the CITY:
• The ENGINEER will prepare a Project Manual for public bidding
• The ENGINEER will prepare the documents via an electronic bidding site such as CivCast.
Hosting fees are included in the contract price.
• Issue addenda as appropriate to interpret, clarify, or expand the bidding document
• Attend the Bid Opening
• Tabulate the bids received and evaluate the compliance of the bids received with the bidding
document
• Prepare a written summary of this tabulation and evaluation together with a letter addressing
the award of the construction contract
• The ENGINEER will coordinate with the lowest qualified bidder and prepare the contract
documents for execution (including printing up to six (6) plan sets)
Task 9 — Construction Phase Services (Reimbursable/Hourly)
This task includes up to 60 hours and may include the following as requested by the CITY:
Attend the pre -construction meeting
Visits to Site and Observation of Construction. ENGINEER will provide on-site construction
observation services during the construction phase. ENGINEER will make visits at intervals
as directed by CITY in order to observe the progress of the Work. Such visits and observations
by ENGINEER are not intended to be exhaustive or to extend to every aspect of Contractor's
work in progress. Observations are to be limited to spot checking, selective measurement, and
similar methods of general observation of the Work based on ENGINEER's exercise of
professional judgment. Based on information obtained during such visits and such
observations, ENGINEER will evaluate whether Contractor's work is generally proceeding in
accordance with the Contract Documents, and ENGINEER will keep CITY informed of the
general progress of the Work. The purpose of ENGINEER's site visits will be to enable
ENGINEER to better carry out the duties and responsibilities specifically assigned in this
Agreement to ENGINEER, and to provide CITY a greater degree of confidence that the
completed Work will conform in general to the Contract Documents. ENGINEER shall not,
during such visits or as a result of such observations of Contractor's work in progress,
supervise, direct, or have control over Contractor's work, nor shall the ENGINEER have
authority over or responsibility for the means, methods, techniques, equipment choice and
usage, sequences, schedules, or procedures of construction selected by Contractor, for safety
precautions and programs incident to Contractor's work, nor for any failure of Contractor to
comply with laws and regulations applicable to Contractor's furnishing and performing the
Work. Accordingly, ENGINEER neither guarantees the performance of any Contractor nor
assumes responsibility for any Contractor's failure to furnish and perform its work in accordance
with the Contract Documents.
Kimley»>Horn
Attachment A - Page 7
• Recommendations with Respect to Defective Work. ENGINEER will recommend to CITY
that Contractor's work be disapproved and rejected while it is in progress if, on the basis of
such observations, ENGINEER believes that such work will not produce a completed Project
that conforms generally to Contract Documents.
• Clarifications and Interpretations. ENGINEER will respond to reasonable and appropriate
Contractor requests for information and issue necessary clarifications and interpretations of the
Contract Documents to CITY as appropriate to the orderly completion of Contractor's work.
Any orders authorizing variations from the Contract Documents will be made by CITY.
• Change Orders. ENGINEER may recommend Change Orders to CITY, and will review and
make recommendations related to Change Orders submitted or proposed by the Contractor.
• Shop Drawings and Samples. ENGINEER will review and approve or take other appropriate
action in respect to Shop Drawings and Samples and other data which Contractor is required
to submit, but only for conformance with the information given in the Contract Documents.
Such review and approvals or other action will not extend to means, methods, techniques,
equipment choice and usage, sequences, schedules, or procedures of construction or to
related safety precautions and programs.
• Substitutes and "or -equal." Evaluate and determine the acceptability of substitute or "or -
equal" materials and equipment proposed by Contractor in accordance with the Contract
Documents, but subject to the provisions of applicable standards of state or local government
entities.
• Inspections and Tests. ENGINEER may require special inspections or tests of Contractor's
work as ENGINEER deems appropriate, and may receive and review certificates of inspections
within ENGINEER's area of responsibility or of tests and approvals required by laws and
regulations or the Contract Documents. ENGINEER's review of such certificates will be for the
purpose of determining that the results certified indicate compliance with the Contract
Documents and will not constitute an independent evaluation that the content or procedures of
such inspections, tests, or approvals comply with the requirements of the Contract Documents.
ENGINEER shall be entitled to rely on the results of such tests and the facts being certified.
• Disagreements between CITY and Contractor. ENGINEER will, if requested by CITY,
render written decision on all claims of CITY and Contractor relating to the acceptability of
Contractor's work or the interpretation of the requirements of the Contract Documents
pertaining to the progress of Contractor's work. In rendering such decisions, ENGINEER shall
be fair and not show partiality to CITY or Contractor and shall not be liable in connection with
any decision rendered in good faith in such capacity.
• Applications for Payment. Based on its observations and on review of applications for
payment and accompanying supporting documentation, ENGINEER will determine the
amounts that ENGINEER recommends Contractor be paid. Such recommendations of
payment will be in writing and will constitute ENGINEER's representation to CITY, based on
such observations and review, that, to the best of ENGINEER's knowledge, information and
belief, Contractor's work has progressed to the point indicated and that such work -in -progress
is generally in accordance with the Contract Documents subject to any qualifications stated in
the recommendation. In the case of unit price work, ENGINEER's recommendations of
payment will include determinations of quantities and classifications of Contractor's work,
based on observations and measurements of quantities provided with pay requests. By
recommending any payment, ENGINEER shall not thereby be deemed to have represented
that its observations to check Contractor's work have been exhaustive, extended to every
aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond
the responsibilities specifically assigned to ENGINEER in this Agreement. It will also not
impose responsibility on ENGINEER to make any examination to ascertain how or for what
purposes Contractor has used the moneys paid on account of the Contract Price, nor to
determine that title to any portion of the work in progress, materials, or equipment has passed
to CITY free and clear of any liens, claims, security interests, or encumbrances, nor that there
Kimley»>Horn
Attachment A - Page 8
may not be other matters at issue between CITY and Contractor that might affect the amount
that should be paid.
Substantial Completion. ENGINEER will, promptly after notice from Contractor that it
considers the entire Work ready for its intended use, in company with CITY and Contractor,
conduct a site visit to determine if the Work is substantially complete. Work will be considered
substantially complete following satisfactory completion of all items with the exception of those
identified on a final punch list. If after considering any objections of CITY, ENGINEER
considers the Work substantially complete, ENGINEER will notify CITY and Contractor.
Final Notice of Acceptability of the Work. ENGINEER will conduct a final site visit to
determine if the completed Work of Contractor is generally in accordance with the Contract
Documents and the final punch list so that ENGINEER may recommend, in writing, final
payment to Contractor. Accompanying the recommendation for final payment, ENGINEER
shall also provide a notice that the Work is generally in accordance with the Contract
Documents to the best of ENGINEER's knowledge, information, and belief based on the extent
of its services and based upon information provided to ENGINEER upon which it is entitled to
rely.
Limitation of Responsibilities. ENGINEER shall not be responsible for the acts or omissions
of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity
performing or furnishing the Work. ENGINEER shall not have the authority or responsibility to
stop the work or direct Contractor.
Task 10 — Franchise Utility Coordination (Reimbursable/Hourly)
This task includes up to 30 hours and includes the following:
• Assist the CITY in the franchise utility coordination efforts during the survey, design, and
bidding phases
• CITY to provide a list of franchise utility contacts
• Request utility maps and records from franchisees located within the project limits
• Prepare and maintain a listing of potential franchise utility conflicts
• Prepare for and attend up to three (3) franchise utility coordination meetings
• Monitor and update the utility companies of CITY's project schedule during design
• Monitor each utility company's relocation efforts and schedule during construction
Task 11— Record Drawings (Reimbursable/Hourly)
This task includes up to 20 hours and includes the following:
The CITY will furnish to the ENGINEER a "marked -up" field set of plans that identifies any
modifications to the "As -Bid" contract documents. The ENGINEER will be entitled to rely upon
the "marked -up" field set for the purpose of preparing the record drawings.
Record drawings submittal will include the following:
o One blackline (22" x 34") copy of all sheets of the approved civil drawings with all
details, cover sheet, etc.
o The record drawings shall be sealed in accordance with current Texas Board of
Professional Engineers' requirements
o All changes shall be shown and noted in the revision block
ENGINEER shall submit to the CITY a draft set of completed record drawings for CITY review
and approval. Upon CITY approval, the ENGINEER will submit the following:
o One blackline (22" x 34") set of the plans, including all sheets of the approved civil
drawings with cover sheet, details, etc.
o Record drawing digital files on a flash drive including the following:
Kimley>>) Horn Attachment - Page 9
■ AutoCAD (.dwg file format)
■ Adobe Portable Document Format (PDF file format)
Information to Be Provided By the CITY
The CITY shall provide the following to the ENGINEER:
■ Record drawings for the project intersection
■ Appraisals and title work to be used for the acquisition services, along with document templates
Additional Services
Any services not specifically identified in the Scope of Services shall be considered Additional Services.
These may be performed on an individual basis upon written authorization by the CITY at our then
current hourly rates under the existing Agreement if budget allows.
Schedule
The ENGINEER will provide its services as expeditiously as practical to meet a mutually agreed upon
schedule.
Fee and Billing
The ENGINEER will perform the services identified in the Scope of Services on either a Lump Sum or
Reimbursable/Hourly basis in accordance with the following tasks:
Lump Sum: Task Fee:
Task 1 — Topographic and Boundary Survey $7,500
Task 4 — Preliminary Design Construction Plans $65,000
Task 5 — Final Design Construction Plans $45,000
Total Lump Sum: $117,500
Reimbursable/Hourly:
Task Fee:
Task 2 —
ROW and Easement Document Preparation
$8,000
Task 3 —
ROW Agent Services
$20,000
Task 6 —
Geotechnical Services
$11,000
Task 7 —
Subsurface Utility Engineering (SUE)
$13,000
Task 8 —
Bidding Phase Services
$15,000
Task 9 —
Construction Phase Services
$15,000
Task 10
— Franchise Utility Coordination
$7,500
Task 11
— Record Drawings
$5,000
Total Reimbursable/Hourly:
$94,500
Total Fee: $212,000
The ENGINEER will perform the Lump Sum Tasks identified in the Scope of Services for a lump sum
fee of $117,500. All permitting, application, and similar project fees will be paid directly by the CITY.
Lump Sum fees will be invoiced monthly based upon percentage of services performed as of the invoice
date.
The ENGINEER will provide the Reimbursable/Hourly Tasks services on a labor fee plus expense
basis. For your budgeting purposes, we recommend allocating $94,500 for these tasks (not -to -exceed).
The fee breakdowns for each task are for budgeting purposes only and ENGINEER reserves the right
Kim l ey >>) Horn Attachment A - Page 10
to reallocate the reimbursable budget among tasks as necessary. Direct reimbursable expenses
(subconsultant fees, out -of -house printing, courier services, etc.) will be billed at a rate of 1.10 times
cost. Labor fee will be billed on an hourly basis based on then hourly rates. A percentage of labor fee
(6%) will be added to each invoice and is included in the not -to -exceed budgets, to cover certain other
expenses such as telecommunications, printing, in-house reproduction, postage, computer expenses,
supplies, and local mileage. Administrative time related to the project will be billed hourly. All permitting,
application, and similar project fees will be paid directly by the CITY.
Fees will be invoiced monthly based on the actual amount of services performed and expenses
incurred. A description of services provided and hourly breakdown will be provided with each invoice.
Payment will be due within thirty (30) days of your receipt of the invoice.
Closure
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons execute the Agreement for Engineering Services and return to us. Fees and times
stated in this Agreement are valid for sixty (60) days after the date of this letter.
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Ryan Delmotte, P.E., CFM
Project Manager