Item 4BItem 4B
CITY OF
SOUTHLAKE
MEMORANDUM
(December 4, 2018)
To: Shana Yelverton, City Manager
From: James Brandon, Chief of Police
Subject: Approve an Interlocal Agreement with Carroll Independent
School District regarding the City's reimbursement of funds
for School Safety Task Force recommendations in an amount
not to exceed $305,534.
Action
Requested: Approve an Interlocal Agreement with Carroll Independent School
District regarding the City's reimbursement of funds for School
Safety Task Force recommendations in an amount not to exceed
$305,534.
Background: The purpose of this item is to approve an Interlocal Agreement with
Carroll Independent School District for the reimbursement of funds
allocated within the FY 19 Crime Control Budget in order to increase
security within CISD schools. As a result of the School Safety Task
Force, the following items will be purchased by CISD and
subsequently reimbursed by the City. The items include a
threat/case management system for $25,000, social media alerting
for $18,000, video intercoms for $30,000, and ballistic glass for
$232,534 for a total amount not to exceed $305,534.
Financial
Considerations: These items are accounted for in the approved FY 19 Crime Control
& Prevention District budget.
Strategic Link: This request is as a result of the following strategies: Crime Control
and Prevention District strategy 3 (achieve the highest standards of
safety and security through modern technology and equipment), City
strategy C1 (achieve the highest standards of safety and security)
and Police Department strategy PDC1 (reduce crime, the fear of
crime, and enhance public safety).
Citizen Input: N/A
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Item 4B
Board Review: N/A
Legal Review: Agreement drafted by the City Attorney.
Alternatives: Approve or deny the Interlocal Agreement.
Supporting
Documents: Interlocal Agreement
Staff
Recommendation: Approve the Interlocal Agreement regarding the reimbursement of
budgeted funds in an amount not to exceed $305,534.
Staff Contact: James Brandon, Chief of Police
INTERLOCAL AGREEMENT FOR THE REIMBURSEMENT OF FUNDS AND ACCESS TO
SCHOOL SECURITY SOFTWARE SYSTEMS
STATE OF TEXAS
COUNTY OF TARRANT
This Agreement is made by and between the City of Southlake, a home rule municipality, acting
herein by and through its City Council, hereinafter referred to as the "City," and the Carroll Independent
School District, an independent school district and political subdivision of the State of Texas, acting
herein by and through its Board of Trustees, hereinafter referred to as the "District."
WITNESSETH
WHEREAS, the City, through its Crime Control Prevention District has earmarked $550,000.00
to be expended for school safety and security needs; and
WHEREAS, the District desires to have these funds expended at schools within the City to
provide for security and safety measures; and
WHEREAS, the City provides the District with School Resource Officers ("Southlake SROs") to
help the District with security at its schools; and
WHEREAS, the City has earmarked $244,446.00 of the $550,000.00 to be expended for
Southlake SROs, leaving $305,534.00 to be expended as the City and District so desire; and
WHEREAS, the District utilizes certain software programs in furtherance of providing security
at its schools ("Threat Assessment System and Social Media Alert System"); and
WHEREAS, the Southlake SROs require access to the District's Threat Assessment System and
Social Media Alert System in order to perform their required duties; and
WHEREAS, the City and the District acknowledge the benefits and public purposes achieved
through cooperation on safety measures and a desire to recognize the value of such cooperation;
NOW, THEREFORE, for and in consideration of the mutual premises herein contained, the
mutual benefits flowing to both the City and the District and other good and valuable consideration
recited herein, the receipt and sufficiency of which is hereby acknowledged, the City and the District do
hereby contract, covenant, warrant, and agree as follows:
SECTION 1: RELVIBURSEMENT OF FUNDS
The City hereby agrees to reimburse the District for funds expended for the improvement of
security at District schools within the City in amounts not to exceed the amounts listed in the categories
below. Any payments made pursuant to this Agreement shall be from current revenues available to the
paying party. The City agrees to reimburse costs expended by the District for an amount not to exceed
$305,534.00 in accordance with the following schedule:
Threat/Case Management
Social Media Alerting
Video Intercoms
$25,000.00
$18,000.00
$30,000.00
Protective Glass $232,534.00
Total $305,534.00
The District will send the City written notice of expenditures, and the City will have thirty (30)
days from receipt to send the corresponding reimbursing funds to the District.
SECTION 2. ACCESS TO SYSTEMS
The District will grant Southlake SROs full access to the District's Threat Assessment System
and Social Media Alert System.
SECTION 3. TERM
The term of this Agreement shall be one (1) year from the date of execution of the last parry to sign this
Agreement.
SECTION 4. NO INDEMNITY
Neither Party is required to indemnify the other in connection with this Agreement. Neither party will be
liable to the other for any indirect, special, consequential, incidental, or punitive damages, including cost
of cover.
SECTION 5. NO JOINT VENTURE
Nothing contained herein shall be deemed or construed by the parties hereto, or by any third party, as
creating the relationship of principal and agent, partners, joint venturers, or any other similar such
relationship between the parties hereto.
SECTION 6. NO WAIVER OF IMMUNITY
No party hereto waives or relinquishes any immunity or defense on behalf of itself, its trustees, officers,
employees, and agents as a result of the execution of this Agreement and the performance of the
covenants contained herein. Neither party waives the limitations on liability which are provided to it or its
officers, and employees.
SECTION 7. NO THIRD PARTY BENEFICIARY
This Agreement inures to the benefit of and obligates only the parties executing it. No term or provision
of this Agreement shall benefit or obligate any person or entity not a parry to it. The parties hereto shall
cooperate fully in opposing any attempt by any third person or entity to claim any benefit, protection,
release or other consideration under this Agreement.
SECTION 8. NOTICE CONTACTS
Notices regarding this Agreement shall be sent to the following parties, and shall be effective upon
receipt:
CITY OF SOUTHLAKE (CITY) CARROLL INDEPENDENT SCHOOL
DISTRICT (DISTRICT)
Primary Contact:
Name:
Email:
Secondary Contact:
Name:
Email:
Primary Contact:
Name:
Email:
Secondary Contact:
Name:
Email:
SECTION 9. SEVERABILITY
The provisions of this Agreement are severable. If for any reason a clause, sentence, paragraph, or
other part of this Agreement should be determined to be invalid by a Court or a Federal or State Agency,
Board, or Commission having jurisdiction over the subject matter thereof, such invalidity shall not affect
other provisions which can be given effect without the invalid provision.
SECTION 10. NON -WAIVER
The failure of the City or the District to insist upon the performance of any term or provision of
this Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of the City's or the District's right to assert or rely upon such term or right
on any future occasion.
SECTION 11. NHSCELLANEOUS PROVISIONS
By execution of this Agreement, each party represents to the other that:
a. In performing its duties and obligations hereunder, it will be carrying out one or more
governmental functions or services which it is authorized to perform.
b. The undersigned officer or agent of the parry has been properly authorized by that parry's
governing body to execute this Agreement and that any necessary resolutions extending
such authority have been duly passed and are in effect.
SECTION 11. AUTHORIZATION
The parties agree that this Agreement may be executed in multiple counterparts, each having the
same force and effect.
CITY OF SOUTHLAKE (CITY)
L -M
, Mayor
Attest:
City Secretary
Approved:
City Attorney
CARROLL INDEPENDENT SCHOOL
DISTRICT (DISTRICT)
La
President
Board of Trustees
Date:
Attest:
Secretary
Board of Trustees
Approved as to Form: