Item 4ACITY OF
SOUTHLAKE Item 4A
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES NOVEMBER 6, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad
Patton, John Huffman, and Christopher Archer.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant to the City Manager Lauren LaNeave, Chief Performance &
Innovation Officer Dale Dean, Deputy Director of Economic Development Daniel Cortez,
Deputy Director of Marketing and Communications Pilar Schank, Communications
Manager Vicky Schiber, Chief Financial Officer Sharen Jackson, Director of Community
Services Chris Tribble, Deputy Director of Community Services Kate Meacham,
Assistant to the Director of Community Services Cassie Tucker, Community Relations
Manager Jenni Lanier, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Deputy Director of Information Technology Greg
Hendricks, Senior Director of Planning and Development Services Ken Baker, Director
of Public Works Rob Cohen, Deputy Director of Public Works Kyle Hogue, City Attorney
Allen Taylor, and City Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT — THE DRUNKEN COW BBQ
Deputy Director of Economic Development Daniel Cortez introduced Lisa Avila, owner
of the Drunken Cow BBQ, who addressed Council.
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4. BOB JONES NATURE CENTER MANAGEMENT ANALYSIS UPDATE
[Note — This item was taken up after WS 7.]
Director of Community Services Chris Tribble provided an update on the Bob Jones
Nature Center and answered questions from Council.
5. RECOGNITION OF OUTGOING BOARD & COMMISSION MEMBERS
Mayor Hill recognized the following outgoing Board & Commission members for their
service to the City:
Aaron Camele, Community Engagement Committee, 2016-2018
Frank Pittman, Community Enhancements & Development Corporation, 2017-2018
William McGuire, Crime Control & Prevention District Board, 2006-2018
Craig Sturtevant, Crime Control & Prevention District Board, 2000-2018
Cheri' Ross, Library Board, 2010-2018
Mr Sturtevant and his wife were present and took pictures with the Council.
6. PROCLAMATION FOR VETERANS DAY
Mayor Hill read the proclamation for Veteran's Day. Director of Public Works Rob
Cohen accepted the proclamation on behalf of all veterans. Employee veterans in
attendance took pictures with Council.
7. PROCLAMATION FOR ARBOR DAY
Senior Director of Planning and Development Services Ken Baker provided a brief
update on Arbor Day awards, as follows:
Tree City USA has been awarded to the City of Southlake for 21 consecutive years.
Tree City USA Growth Award has been awarded to the City for 16 years.
Mayor Hill presented Director Baker with a proclamation and Planning Dept employees
in attendance took pictures with Council.
8. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION: Immediately followina the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill.
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2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney, and 551.072 deliberation regarding real property. City
Council adjourned for Executive Session at 6:30pm. Executive Session began at
6:51 pm and concluded at 7:20pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:29pm.
3. REPORTS:
3A. MAYOR'S REPORT
Mayor Hill had nothing to report.
3B. CITY MANAGER'S REPORT
City Manager Shana Yelverton announced the Executive Leadership Team's selections
for Deputy Director of the Year: Deputy Police Chief Ashleigh Douglas, and Co -
Strategic Performers of the Year: Chief Financial Officer Sharen Jackson and Senior
Director of Planning and Development Services Ken Baker.
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Community Relations Manager Jenni Lanier provided an overview of the month-long
holiday happenings in and around Southlake Town Square as part of Southlake's 17'"
annual "Home for the Holidays" events, which begin November 17, 2018.
3132. LEAF RECYCLING PROGRAM KICKOFF
Assistant to the City Manager Lauren LaNeave provided an update on the City's leaf
recycling program and collection dates.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion.
4A. APPROVE MINUTES FROM THE OCTOBER 16, 2018 REGULAR CITY
COUNCIL MEETING.
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4B. APPROVE RESOLUTION NO. 18-047, AMENDING THE CITY OF
SOUTHLAKE PERSONNEL POLICY 703 — HOLIDAYS AND PROVIDING AN
EFFECTIVE DATE.
4C. APPROVE THE FY 2018-2019 METROPORT TEEN COURT INTERLOCAL
AGREEMENT WITH THE CITIES OF GRAPEVINE, COLLEYVILLE AND
KELLER.
4D. RATIFY APPROVAL OF AN ENGINEERING SERVICES AGREEMENT WITH
HALFF ASSOCIATES, INC. FOR PROFESSIONAL DESIGN SERVICES FOR
THE EMERGENCY REPAIR OF THE NORTH WHITE CHAPEL ROAD
CULVERT CROSSING OF KIRKWOOD BRANCH PREVIOUSLY
AUTHORIZED BY THE CITY MANAGER, IN AN AMOUNT NOT TO EXCEED
$59,000.
4E. AUTHORIZE EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC.
FOR EMERGENCY WATER AND WASTEWATER UTILITY
INFRASTRUCTURE REPAIRS IN AN AMOUNT NOT TO EXCEED $100,000.
4F. AUTHORIZE EXPENDITURES WITH SMITH PUMP COMPANY, INC. FOR
WATER DISTRIBUTION PUMP STATION PREVENTIVE MAINTENANCE IN
AN AMOUNT NOT TO EXCEED $120,000.
4G. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH STRIPE -A -ZONE,
INC. FOR PAVEMENT MARKINGS IN AN AMOUNT NOT TO EXCEED
$125,000.
4H. APPROVE THE PURCHASE OF TELECOM SYSTEMS AND SERVICES FROM
MERCURY COMMUNICATIONS IN AN AMOUNT NOT TO EXCEED $59,416.
41. APPROVE RENEWAL OF CONTRACT WITH CROWLEY SPORTS OFFICIALS
FOR SPORTS OFFICIATING AND SCOREKEEPING SERVICES IN THE
AMOUNT OF $197,000.
4J. APPROVE A THREE-YEAR ENTERPRISE LICENSING AGREEMENT AND
THE CONTRACT SERVICES TO IMPLEMENT GEOEVENT SERVER FROM
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC. (ESRI) IN THE
AMOUNT OF $53,000.
4K. TABLE ORDINANCE NO. 480-454A (ZA18-0034), 1ST READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR CENTRAL MARKET CURBSIDE
PICK UP ON PROPERTY DESCRIBED AS LOTS 1-6, BLOCK 1, SHOPS OF
SOUTHLAKE, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, AND LOCATED AT 251 AND 275 S. CARROLL AVE. AND
1201-1451 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT
ZONING: "S -P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED
ZONING: "S -P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
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NEIGHBORHOOD #8. (THE APPLICANT HAS REQUESTED TO TABLE THIS
ITEM TO THE NOVEMBER 8, 2018 PLANNING AND ZONING COMMISSION
MEETING. IF APPROVED AT THAT MEETING, THE FIRST READING WILL
BE HELD AT THE DECEMBER 4, 2018 CITY COUNCIL MEETING.)
4L. TABLE ORDINANCE NO. 480-740 (ZA18-006), 1ST READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR SOUTHWEST MEADOWS ON
PROPERTY DESCRIBED AS LOT 1 R1 R2, BLOCK 1, SABRE GROUP
CAMPUS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS AND LOCATED AT 1901 W. KIRKWOOD BLVD.,
SOUTHLAKE, TEXAS. CURRENT ZONING: "NR -PUD" NON-RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #1. (THE
APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 15,
2019 MEETING. IF APPROVED AT IST READING ON JANUARY 15, 2019,
THE PUBLIC HEARING WILL BE HELD AT THE FEBRUARY 5, 2019 CITY
COUNCIL MEETING.)
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Motion was made to approve the Consent agenda as presented, Items 4A through 4L
[Including TABLING Item 4K, Ordinance No. 480-454 (ZA18-0034), 1St Reading, Zoning
Change and Concept/Site Plan for Central Market Curbside Pick Up, to the December
4, 2018 City Council meeting, per the applicant's request; and TABLING Item 4L,
Ordinance No. 480-740 (ZA18-006), 1St Reading, Zoning Change and Concept/Site Plan
for Southwest Meadows, to the January 15, 2019 City Council meeting, per the
applicant's request].
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, and Archer
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:43pm. There being no one wishing to speak,
Mayor Hill closed the public forum at 7:43pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
6A. ORDINANCE NO. 1203, 2ND READING, ADOPTING THE 2019 STANDARDS
OF CARE FOR THE RECREATION PROGRAMS FOR ELEMENTARY
SCHOOL AGE CHILDREN OPERATED BY THE COMMUNITY SERVICES
DEPARTMENT. PUBLIC HEARING
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APPROVED
Director of Community Services Chris Tribble presented Item 6A.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1203, 2nd Reading, adopting the
2019 Standards of Care for the recreation programs for elementary school age children
operated by the Community Services Department.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1203
AN ORDINANCE ESTABLISHING STANDARDS OF CARE FOR THE RECREATION
PROGRAMS FOR ELEMENTARY SCHOOL AGE CHILDREN OPERATED BY THE
CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
6B. RESOLUTION NO. 18-042, (ZA18-0040), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 1, BLOCK 1, THE WOODS, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 3165
FLORENCE ROAD, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #11.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B.
Mohammed Abdalla, owner of Good Faith Energy Company and property owner Ron
Bollinger addressed Council. They thanked the Council, P&Z Commission, and staff for
working with them through the SUP process.
Mayor Hill opened the public hearing.
Rick Bollar, 551 East Dove Road, Southlake, thanked Council for supporting solar
energy [regarding both agenda Items 6B and 6C].
Mayor Hill closed the public hearing.
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Motion was made to approve Item 6B, Resolution No. 18-042 (ZA18-0040), Specific
Use Permit for a Residential Solar Energy System on property described as Lot 1, Block
1, The Woods, subject to the Updated Staff Report dated November 5, 2018, and
Specific Use Permit Review Summary, dated October 30, 2018, and noting the
following:
- The solar panels will be installed in a manner consistent with the exhibits presented
this evening.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 18-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 3165 FLORENCE ROAD, BEING DESCRIBED AS LOT 1, BLOCK 1, THE WOODS,
AN ADDITION TO THE CITY OF SOUTHLAKE AS DEPICTED ON THE APPROVED
SITE EXHIBIT ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "A"
AND PROVIDING AN EFFECTIVE DATE.
6C. RESOLUTION NO. 18-045 (ZA18-0042), SPECIFIC USE PERMIT FOR A
RESIDENTIAL SOLAR ENERGY SYSTEM ON PROPERTY DESCRIBED AS
LOT 14, BLOCK 2, REGAL OAKS ADDITION, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1601 REGAL
OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "SF -1A" SINGLE
FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #5. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6C.
Applicant did not address Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6C, Resolution No. 18-045 (ZA18-0042), Specific
Use Permit for a Residential Solar Energy System on property described as Lot 14,
Block 2, Regal Oaks Addition, subject to the Staff Report dated October 30, 2018, and
the Specific Use Permit Review Summary dated October 9, 2018, and noting the
following:
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- The solar panels will be installed in a manner consistent with the exhibits presented
this evening.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 18-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR A SOLAR ENERGY SYSTEM ON
RESIDENTIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED
AT 1601 REGAL OAKS DRIVE, BEING DESCRIBED AS LOT 14, BLOCK 2, REGAL
OAKS ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE AS DEPICTED ON
THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS
7A. ORDINANCE NO. 480-638A (ZA18-0030), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR THE PARA ON PROPERTY DESCRIBED AS LOT 1R,
BLOCK 1, MEDICAL VILLAS AT TUSCAN CREEK, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 351
W. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT. PROPOSED ZONING: "S -P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #10. (IF APPROVED AT 1ST
READING, THE PUBLIC HEARING WILL BE HELD ON DECEMBER 4, 2018.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7A
and answered questions from Council.
Applicant did not address Council.
Motion was made to approve Item 7A, Ordinance No. 480-638A (ZA18-0030), 1st
Reading, Zoning Change and Site Plan for The Parq, subject to the Staff Report dated
October 30, 2018, and Site Plan Review Summary dated October 25, 2018, and noting:
- Council is approving the revised elevations of Building 1 presented this evening.
Motion: Williamson
Second: McCaskill
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Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved: 7-0
7B. ORDINANCE NO. 480-753 (ZA18-0032), 1ST READING, ZONING CHANGE
AND DEVELOPMENT PLAN FOR OXFORD PLACE ON PROPERTY
DESCRIBED AS TRACT 1B, THOMAS MAHAN SURVEY, ABSTRACT NO.
1049, SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 1749 E.
HIGHLAND ST., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG"
AGRICULTURAL DISTRICT. PROPOSED ZONING: "R -PUD" RESIDENTIAL
PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #4. (IF
APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON
DECEMBER 4, 2018.)
TABLED
Senior Director of Planning and Development Services Ken Baker presented Item 7B
and answered questions from Council.
Curtis Young with the Sage Group and Travis Franks with Willowtree Luxury Homes,
representing the property owner, addressed Council and answered questions. The
applicant asked Council to table the item.
Motion was made to TABLE Item 713, Ordinance No. 480-753 (ZA18-0032), 1st
Reading, Zoning Change and Development Plan for Oxford Place to the December 4,
2018 City Council meeting.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Hill, Williamson, Huffman, Archer
Nays:
Patton
Approved:
6-1
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. CONSIDER SV18-0004, VARIANCE TO THE SIGN ORDINANCE 704, AS
AMENDED, FOR AXIS BRAIN & BACK INSTITUTE LOCATED AT 1110 E. SH
114, SUITE 100.
APPRnVFn
Senior Director of Planning and Development Services Ken Baker presented Item 9A
and answered questions from Council.
Applicant Curt Horak with Priority Signs & Graphics addressed Council and answered
questions.
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Motion was made to approve Item 9A, SV18-0004, Variance to the Sign Ordinance 704,
as amended, for Axis Brain & Back Institute located at 1110 East State Highway 114,
Suite 100, subject to the Staff Report dated October 30, 2018, and noting the following:
- On the south facing wall, Council is approving a 2nd floor sign placement, as
presented this evening;
- On the west facing elevation, Council is approving sign placement either above the
1 st floor or on the left or right, at the same height;
- All subject to staff's administrative approval, both on letter size and lighting options;
- And limited to a total of two signs on the building.
Motion:
Williamson
Second:
McCaskill
Ayes:
Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer
Approved:
7-0
10. OTHER ITEMS FOR DISCUSSION:
10A. FACILITIES UTILIZATION AGREEMENT FOR LACROSSE
Councilman Chad Patton recused himself from discussion of this item and left the
meeting.
Director of Community Services Chris Tribble provided an update on FUA requests for
Lacrosse.
EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071
consultation with city attorney. City Council adjourned for Executive Session at 9:07pm.
Executive Session began at 9:09pm and concluded at 9:26pm.
RECONVENE
Mayor Hill reconvened the meeting at 9:28pm.
No action was taken. This item will be placed on the December 4, 2018 City Council
agenda.
11. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:37pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
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MINUTES APPROVED ON THIS, THE 4T" DAY OF DECEMBER, 2018.
Laura Hill
Mayor
ATTEST:
Carol Ann Borges, TRMC
City Secretary
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