2018-09-25 CEDC MinutesCITY OF
SOUTH LAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: September 25, 2018
LOCATION: Southlake Town Hall — Room 4A
1400 Main Street
Southlake, Texas 76092
TIME: 6:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Vice -President
Brandon Bledsoe, Board Secretary Suzanne Maisto, Tom DeCaro, Bob Mundlin, and
Frank Pittman.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: Jeff Wang
STAFF PRESENT: Assistant City Manager Ben Thatcher, Chief Financial Officer &
Board Treasurer Sharen Jackson, Director of Community Services Chris Tribble.
1. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
2. Consider approving the minutes from the July 24, 2018 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the July 24, 2018 meeting as
presented.
Motion: Bledsoe
Second: Pittman
Ayes: Bledsoe, DeCaro, Maisto, Mundlin, Pittman, & Schelling
Nays: None
Abstain: None
Vote: 6-0
Motion Carried —APPROVED
3. Consider designating a CEDC Board representative to serve on the Carillon
Parc Public Space Steering Committee
Assistant City Manager Thatcher explained the role of the CEDC representative to
City Council's Carillon Parc steering committee. Board President Schelling then
asked who on the board was interested in this assignment. After some discussion
the board selected Suzanne Maisto as the board's representative and Tom DeCaro
September 25, 2018 CEDC Minutes
as the alternate should Boardmember Maisto become unavailable to attend the
meetings.
4. Economic Development
a. Consider for funding the renewal of a professional consultant agreement
with Jerry Hodge and Associates for project management services for the SH
114 Improvements Project in an amount not to exceed $120,000
Assistant City Manager Thatcher presented this item noting Mr. Hodge's added
value as project manager on many City transportation projects. Assistant City
Manager also added that Mr. Hodge has helped the City gain a lot of traction with
TxDOT on the SH 114 frontage road between Kirkwood and Solana, specifically in
the following ways:
• Worked with the County Commissioner to allocate $250,000 of County
funds for the SH 114/Kirkwood/Solana intersection improvements, and
• Saved over $50,000 by having TxDOT waive review and inspection fees
on signal and intersection improvements.
• Worked with the County Commissioner to allocate $250,000 of County
funds for the SH 114/Kirkwood/Solana intersection improvements.
• Saved over $50,000 by having TxDOT waive review and inspection fees
on signal and intersection improvements.
• Participated in the Design Concept Conference with TxDOT. This is the
initial meeting that generated the Design Summary report, which is a
working document and updated throughout the life of the project.
• Completed development of a concept schematic and preliminary budget
estimates.
• Oversaw the development of design schematic. This is the first step
toward full engineering design.
Boardmember Pittman asked a question about why the CEDC fund was paying
100% of this expense since this project was being funded by the General Fund and
CEDC Fund. CFO Jackson said that this expense was funded in the prior year's
CEDC budget and is an allowable use of CEDC funds, and Assistant City Manager
Thatcher reminded the board that the approved FY19 CEDC budget accounted for
this contract.
A motion was made to approve the agreement with Jerry Hodge and Associates as
presented.
Motion: Bledsoe
Second: Mundlin
Ayes: Bledsoe, DeCaro, Maisto, Mundlin, Pittman, & Schelling
Nays: None
Abstain: None
Vote: 6-0
Motion Carried —APPROVED
September 25, 2018 CEDC Minutes
5. Staff reports:
a. Financial reports
i. The Marq Southlake financial highlights
Chief Financial Officer and Board Treasurer Jackson presented the monthly
dashboard status for the Marq and noted the following for the board:
• Cost recovery for Legends Hall is at 62%
• Budgeted revenue for Legends Hall is $409,000 with YTD revenue of
$431,908
ii. Champions Club membership sales report
Director Tribble informed the board that there has been great enthusiasm
from the community with membership sales and that at the moment the City
has sold 523 memberships to Champions Club, which is 102% of the pre -sale
goal and 30% of the year one goal.
iii. Sales tax report
Chief Financial Officer and Board Treasurer Jackson asked the board if there
were any questions regarding the sales tax report that was in the packet. She
informed the Board that the Corporation brought in $455,113 in revenue for
the month of July 2018. The total revenue for the year is under $5m
($4,766,666).
b. Economic and development activity report
Assistant City Manager Thatcher gave a quick update on retail closings and
openings, and noted the following:
Closings
• Cafe Express
• Mellow Mushroom
• Firehouse Subs
• Protein Fit Kitchen
• Accents (Town Square)
Noteworthy Coming Soon
• The Crab Station (formerly Protein Fit Kitchen)
• Shake Shack
• Apple
• Little Red Wasp Kitchen & Bar
• Urban Air Adventure Park (former Wal-Mart space)
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September 25, 2018 CEDC Minutes
c. Construction management report
Director Tribble provided a brief update on the project including several recent
updated pictures of the building. He informed the board that the project is 66%
complete and that substantial completion is targeted for November. He noted that
$19.9 million has been paid to the contractor thus far.
& ADJOURNMENT
Meeting adjourned at 6:43 p.m.
artin Schelling, President
Community Enhancement and Development Corporation Board
Suzan a Maisto, cretary
Comm nity Enhance ent and Development Corporation Board
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