18-047RESOLUTION NO. 18-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, AMENDING CITY OF
SOUTHLAKE PERSONNEL POLICY 703 — HOLIDAYS
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Southlake (the "City") previously adopted personnel
policies; and
WHEREAS, the City wishes to revise Personnel Policy 703 — Holidays to replace
the previously adopted personnel policy; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE,TEXAS, THAT:
Section 1. The City of Southlake hereby approves and adopts the following policy
that has financial implications, a copy of which is attached as Exhibit "A" and is
incorporated into the Employee Handbook:
Policy 703 — Holidays
Section2. That this resolution is in effect upon passage and adoption by the City
Council effective January 1, 2019.
PASSED AND APPROVED
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THIS THE b-_ DAY OF
ATTEST:
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Resolution No. 18-047: Attachment A
703 HOLIDAYS
Page 1
703.01 Eligibility. Paid holidays are extended to all regular, full-time employees. Every other
employee is extended the official holiday, without pay. There is no waiting period for
employees to receive holiday pay. Part-time, temporary or seasonal employees are not
eligible for paid holiday leave. Holiday pay is subject to funding in the annual budget.
703.02 Official City Holidays. The following holidays will be observed by the city.
New Year's Day (January 1);
Martin Luther King, Jr. Day (third Monday in January);
Good Friday (Friday before Easter);
Memorial Day (last Monday in May);
Independence Day (July 4);
Labor Day / September 11 (first Monday in September);
Thanksgiving Day (fourth Thursday in November);
Day after Thanksgiving (fourth Friday in November);
Christmas Eve (December 24);
Christmas Day (December 25); and
Personal Day.
703.03 Personal Day. Employees are afforded one personal day per calendar year. The personal day
may be taken on a work day of the employee's choice, subject to their supervisor's approval.
The personal day shall not count as hours worked toward overtime eligibility. The personal
day may not be carried over at the end of the calendar year. If it is not used on or before
December 31st of each calendar year, it will be lost.
703.04 Holidays on Weekends. When an official holiday falls on a weekend, the following
alternative schedule applies:
i. A holiday which falls on a Saturday shall be taken on the Friday before the holiday.
ii. A holiday which falls on a Sunday shall be taken on the Monday after the holiday.
703.05 Holiday Pay.
703.05.01 Regular full-time employees shall receive holiday pay equivalent to a standard
eight (8) hour workday unless the employee is on a reduced work schedule as
Resolution No. 18-047: Attachment A
Page 2
provided for in the Reduced Work Schedule policy, in which case, the Reduced
Work Schedule policy applies. Eight hours of pay for regular employees is equal
to 12 hours of pay for firefighters on the 24-hour shift schedule. Refer to Section
4, Policy 406 — Reduced Work Schedule for more information.
703.05.02 An employee shall not receive pay for a holiday if he or she:
i. Is absent without approved leave either the day before or the day following
an official holiday; or
ii. Is absent without approved leave on a holiday on which the employee is
scheduled to work.
703.05.03 An official holiday occurring while vacation, sick or FMLA leave is being taken
will be reflected as a holiday on the payroll and no deduction from the vacation
or sick leave balance will be made for the holiday.
703.05.04 In the event an official city holiday conflicts with a city sponsored event, the City
Manager may designate an alternate holiday for employees designated as
essential personnel on the normally scheduled holiday.
703.05.05 Employees may request an approved absence to celebrate a religious holiday
that is not a scheduled city holiday. If approved, the employee must use a
personal day, vacation, compensatory time, or an excused absence without pay.
703.05.06 No holiday occurring after the date of separation of employment of an
employee will be included in the final paycheck. An unused personal day will not
be paid to an employee in the event of a separation of employment.
703.05.07 Employees who designate their last day of employment on an official city
holiday shall not receive holiday pay for that holiday.
703.06 Approval and Effective Date. This policy was approved by City Council on November 6, 2018
by Resolution No. 18-047 and is effective January 1, 2019. It supersedes all previous
policies.