2018-08-28 SAC MinutesCITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, AUGUST 28. 2018
LOCATION: Southlake Town Hall
3`d Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
GUEST PRESENT: Bruce Rosenstiel
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:00 p.m.
2. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:00 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3. CONSIDER AGENDA
3A. APPROVAL OF THE MINUTES FROM THE JUNE 26 2018 SOUTHLAKE
ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the June 26, 2018 Southlake Arts
Council meeting as read.
Motion:
Cook
Second:
McMillan
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing
Nays:
None
Abstain:
None
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 28, 2018 Southlake Arts Council Meeting
Page 2 of 5
Vote: 5-0
4. CONSIDER
4A. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH APEX ARTS LEAGUE FOR THE TERM OCTOBER 1,
2018—September 30, 2021
4B. RECOMMENDATION ON RENEWAL OF COMMUNITY SERVICES
AGREEMENT WITH ARTS COUNCIL NORTHEAST FOR THE TERM
OCTOBER 1, 2018—September 30, 2021
Assistant to the Director and Arts Council liaison Cassie Tucker presented the
Community Services Agreements with APEX Arts League and Arts Council
Northeast for Arts Council's recommendation.
APPROVED
A motion was made to recommend approval of the Community Services
Agreements with APEX Arts League and Arts Council Northeast as presented in
the packets, Items 4A and 4B.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
Nays:
None
Abstain:
None
Vote:
6-0
4C. APPROVAL OF THE PERMITS FOR FY2019 ART GALLERY EXHIBITS AND
RECEPTIONS
Assistant to the Director and Arts Council liaison Cassie Tucker presented the
permit requests for FY2019 to allow art gallery receptions and exhibits to be held
in Town Hall Lobby. The art gallery events are: Art in the Square (Feb 2019),
Summer Historical Society Exhibit (July 2019), and Annual Fall Art Exhibit (Sept
2019).
APPROVED
A motion was made to approve the permits for FY2019 art gallery exhibits and
receptions in Town Hall lobby for the permits as presented.
Motion: Murray
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 28, 2018 Southlake Arts Council Meeting
Page 3 of 5
Nays:
None
Abstain:
None
Vote:
6-0
4D. RECOMMENDATION ON CP18-0004, ORDINANCE NO. 1199, ADOPTING
THE CITY OF SOUTHLAKE PUBLIC ARTS MASTER PLAN, AN ELEMENT OF
THE SOUTHLAKE 2035 COMPREHENSIVE PLAN
Assistant to the Director and Arts Council liaison Cassie Tucker presented the
Public Arts Master Plan and reviewed recommendations.
APPROVED
A motion was made to recommend approval of Ordinance No. 1199, adopting
the City of Southlake Public Arts Master Plan, an element of the Southlake 2035
Comprehensive Plan, as presented.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
Nays:
None
Abstain:
None
Vote:
6-0
4E. APPROVAL OF THE CALL TO ARTISTS FOR AN ART PIECE TO BE
INSTALLED IN A ROUNDABOUT AT THE INTERSECTION OF TOWER
BOULEVARD AND ZENA RUCKER ROAD
Assistant to the Director and Arts Council liaison Cassie Tucker presented a
proposed Call to Artists for an art piece to be installed in the City's 7th roundabout
at the intersection of Tower Blvd. and Zena Rucker Road for Arts Council's
feedback.
An alternative to releasing a new Call to Artist for the Zena Rucker Road
roundabout is to use the runner-up artist/art piece from the last Call to Artists.
Arts Council preferred moving forward with a new Call to Artists and using the
runner-up piece for another suitable location.
A suggestion was made that the Call to Artists specify a contemporary piece that
connects a high residential area with a medical area and a contemporary
shopping center, and include photos of the area to show the amenities and
natural features retained by the developer of the residential subdivision in
proximity to the roundabout.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 28, 2018 Southlake Arts Council Meeting
Page 4 of 5
APPROVED
A motion was made to approve the Call to Artists for an art piece to be installed
in a roundabout at the intersection of Tower Boulevard and Zena Rucker Road
as presented.
Motion:
Messing
Second:
Cook
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
Nays:
None
Abstain:
None
Vote:
6-0
4F. APPROVAL OF ART PIECES TO BE DISPLAYED IN TOWN HALL FOR THE
FALL ART GALLERY EXHIBIT
Assistant to the Director and Arts Council liaison Cassie Tucker lead a review of
the art submittals provided by Grapevine Arts Project artists. The Arts Council
selected pieces for the annual Fall Art Gallery Exhibit in September 2018.
Bruce Rosenstiel, representative of the Grapevine Arts Project (GAP), provided
information about the art submittals for Arts Council.
APPROVED
A motion was made to approve the artists, as selected by the Arts Council, to be
displayed in the Fall Art Gallery Exhibit in September 2018.
Motion:
McMillan
Second:
Messing
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
Nays:
None
Abstain:
None
Vote:
6-0
5. DISCUSSION
5A. STAFF REPORT
Assistant to the Director and Arts Council liaison Cassie Tucker provided an
update about programming and Champions Club, including total memberships
to -date; a tour of Champions Club for Arts Council on September 25 prior to the
meeting; an event for artist Seth Vandable; an art coloring book and contest;
creation of a Carillon Parc Steering Committee with a representative from Arts
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 28, 2018 Southlake Arts Council Meeting
Page 5 of 5
Council to be appointed; selection of an icon for the Arts Council Master Plan;
and a survey to capture Arts Council's Arts Master Plan experience.
5. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:26 p.m.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Cook, Engelhardt, McMillan, Messing, Murray
Nays:
None
Abstain:
None
Vote:
6-0
Leslie Bartlett, Chair
Attest:
Community Servic D partment
A digital audio recording of this meeting is available in the Office of the City Secretary.
City of Southlake Values.
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 3rd Floor, Room TH31D
Tuesday, August 28, 2018 @ 6:00pm
Guests:
Leslie Bartlett, Chair, Place 1
Mimi Tran, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Heather Engelhardt, Place 5
Miriam Murray, Vice Chair, Place 6
Tamara McMillan, Place 7
Vacant, Alternate 1
Cassie Tucker (staff liaison)
Chris Tribble
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