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2008-02-25 Meeting Report (Stratfor Gardens Office Park)SPIN MEETING REPORT CASE NO. ZA07 -158 PROJECT NAME: Stratfort Gardens Office Park SPIN DISTRICT: Citywide MEETING DATE: February 25, 2008 MEETING LOCATION: 1400 MAIN STREET, SOUTHLAKE, TEXAS MEETING ROOMS 3C 3D TOTAL ATTENDANCE: Approximately 25 SPIN REPRESENTATIVE(S) PRESENT: Kim Harper APPLICANT(S) PRESENTING: Kosse Maykus, Paul Spain, Mike Wright, and Josh Archer STAFF PRESENT: Jenny Crosby, Planner II STAFF CONTACT: Jenny Crosby, (817)748 -8195; jcrosby @ci.southlake.tx.us EXECUTIVE SUMMARY Property Situation The property is located at 425 W. Southlake Blvd. The property is north of the Gardens at Stratfort Parc neighborhood, between the Golden Triangle Animal Hospital and Dana's Studio of Dance. Development Details Property is approximately 2.2 acres and is zoned C -2 Local Retail Commercial. Applicant is proposing two office buildings on two lots. The rear (southern) lot will be developed first. For the rear building, applicant is anticipating "neighborhood services" uses, possibly insurance sales. The building may possibly have a small amount of medical office uses, but due to parking restrictions medical office uses will be very limited. Parking has been planned for general office uses, not medical office uses. Applicant will be returning with a site plan for the front (northern) building at a later date. QUESTIONS DISCUSSION QUESTION: How much parking will be put in with the rear (southern) building? RESPONSE: Only the southernmost parking shown on the plan. QUESTION: How will water drain off the lot? RESPONSE: It will shed into the drainage easement along the western side of the property. QUESTION: How will the retaining wall along the drainage easement impact drainage? Will water splash off onto the sidewalk? RESPONSE: The specifics are not known yet. Piping may be a possibility. Drainage will most likely be surface flow because there is not much water concentrated in any one place. QUESTION: How will the site be graded? What will be the final elevation? RESPONSE: 1 do not have the specifics at this time. QUESTION: There is a bulldozer and a dirt pile on the property now. What is going on? RESPONSE: They are not on this property. They maybe on the lot behind this property or on the lot to the east. QUESTION: Will there be a connection to the residential area? RESPONSE: No. QUESTION: Do you have a drawing of the development that shows it in context with the residential properties and the property with the donkeys? RESPONSE: Not tonight. (The applicant gave a description of the surroundings Dana's Studio of Dance to the west, Golden Triangle Animal Hospital to the east, and residential to the south.) QUESTION: Will there be any tall or bright lights illuminating the parking area? Will the lighting impact my backyard at night? RESPONSE: There will not be any pole lights. There is a development at Timberline and S.H. 121 in Grapevine that has the kind of lighting that is proposed. There should not be any light pollution. We may do a photometric study to address lighting concerns. QUESTION: Where will the mechanical equipment and dumpster be located? RESPONSE: The mechanical equipment will be along the rear of the building. The dumpster will be adjacent to the vet clinic. The intent is to have one dumpster serve both buildings. (The applicant pointed to the probable locations for the equipment and dumpster.) QUESTION: What about fencing behind the vet clinic? RESPONSE: The clinic currently has a wood stockade fence. We will work with the clinic to remove the current fence and put up something nicer, like a wrought iron fence. QUESTION: I am very concerned about a wrought iron fence. There is a tremendous amount of noise from dogs when the clinic property is not completely closed in. RESPONSE: We can work with the vet clinic to build a fence that is not see through. QUESTION: How much parking is proposed for the entire site? RESPONSE: (80 spaces answer inserted by staff based on submitted site plan) QUESTION: Have you considered special pavement for the parking lot to help with runoff? RESPONSE: No we are planning on concrete. QUESTION: How many acres are in the drainage basin? RESPONSE: About 314. QUESTION: The development east of the vet clinic will have a pond. Have you considered diverting the surface runoff from this site to the pond? RESPONSE: No —that property is higher than this site QUESTION: When will this be going to the Planning Zoning Commission? RESPONSE: March 6. We expect to go to City Council on April 1. QUESTION: What is the tallest point of the roof? RESPONSE: The tallest point is approximately 28 feet. The parapets are 20 feet. QUESTION: What materials are proposed for the building? RESPONSE: Stone, brick, and copper /metal (for the roof and canopies). QUESTION: Will there be cross access to Dana's Studio of Dance? RESPONSE: No, because of the drainage easement. QUESTION: When will the sidewalk connection to the trail along Southlake Boulevard be built? RESPONSE: Most likely with the construction of the front building. QUESTION: Will the entrance to the development be full access? RESPONSE: No it will be right -in /right -out. There will not be a median opening at this location. QUESTION: If you build the rear building first, won't it be difficult to complete the front building at a later date? RESPONSE: The construction staging for the front building will be in the parking lot for the front building. The access drive will not be blocked. DISCUSSION: Flooding in Timber Lake. Residents raised issues regarding flooding and drainage problems in Timber Lake. The applicant discussed improvements to the drainage easement on the west side of the Stratfort Gardens Office Park site. The construction of a new pond in Bicentennial Park was also discussed. SPIN Meeting Reports are general observations of SPIN Meetings by City staff and SPIN Representatives. The report is neither verbatim nor official meeting minutes; rather it serves to inform elected and appointed officials, City staff, and the public of the issues and questions raised by residents and the general responses made. Responses as summarized in this report should not be taken as guarantees by the applicant. Interested parties are strongly encouraged to follow the case through the Planning and Zoning Commission and final action by City Council.