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2002-6-3 Meeting Report (Buchanan Development)W 41 IF Neighborhood Meeting Report Form SPIN Neighborhood City Wide Meeting Topic and Description: Meeting Date: 6/3/02 Buchanan Development Featured Speakers: Tommy Pigg Executive Vice President Greenway Investment Company Number of neighbors attending: approximately 12 Location of meeting: Notification Process: Meeting Recap: Southlake Town Hall Y Floor Conference Rooms Signs Tommy Pigg provided an overview of the project to the attending residents and then introduced his first tenants Eatzi's representatives. The Eatzi's concept was discussed and then the residents asked questions of the developer and the Eatzi's representatives. The questions are captured below and have been provided to the developer as an opportunity to respond if desired. The key issues raised by the residents related to traffic, lighting and noise. The key concern of the residents centered on the impact of this zoning change on the balance of the property would it set a precedent for the balance of the property to the rear of this site that is directly adjacent to residential property. Mike Conrads SPIN 14 Representative Please contact me with any questions at (817) 329 -3063. SPIN Citywide Forum Buchanan Addition, 2171 E. Southlake Blvd. Monday, June 3, 2002 7:00 p.m. Southlake Town Hall 3 rd Floor Trainin Rooms Summary of Questions Comments Q uestions: What time would Eatzi's accept deliveries? (Time of Day) Answer Generally 5:30 to 6:30 a.m. for mornings and 2:45 4:30 p.m. for afternoons. What type of delivery vehicles? Answer No eighteen wheelers, tractor trailer— bobtail and panel truck only Are there plans to have any night deliveries at Eatzi's? Answer Believed to be none Eatzi's to confirm at public hearings. How late does Eatzi's stay open? Answer 9:30 to 10:00, depending on local demand; off makes the decision. which simply means that customer traffic drop How many employees would be at this Eatzi's location? Answer 30 -40 employees Wasn't Eatzi's planning to go to Town Square? Why did you choose this location? Answer Visibility to FM 1709 and freestanding serves their operation better. Is Eatzi's counting on the cut through road granted by Gateway Church? Answer Not at all. The neighborhood has an agreement with George Grubbs of the church to not put in a road. Does that impact this development? Answer No Is the developer aware that a Cotton Patch attempted to place a restaurant in this vicinity and was not approved several years ago? Answer Yes Property owner and the Eatzi's Group were both made aware. The neighborhood residents don't want the zoning change because of the traffic that it brings. What is the impact of Eatzi's and this retail development on traffic? Answer Not specified The development of this project will generate less trips than typical office medical /dental office during the AM PM peaks and approximately 10% more trips over a 24 hour period; completion of SH 114 widening will significantly reduce AM and PM peak commuter traffic; What is going to happen with the other 9.5 acres that makes up this property? Answer Small user office retain the B -1 and use this development to spur interest from office users. Would this zoning change be a precedent for further development of retail restaurants on the back piece of this property? Answer No visibility for retail /restaurant will be blocked off from the property. Owner has stated its intention to develop balance under the existing B -1 zoning. Remainder of property located South of this project is not practical for further retail. Is there any guarantee that the balance of the property will be developed 13-1? Answer Best guarantee is the practical inappropriateness of retail users agreeing to go behind this development retail simply would not work. On Dallas Foam property, didn't Dave Thomas have a plan to develop office on that site? Answer No, Mr. Thomas's interest was in establishing a car leasing operation on the 1.95 acres owned by the Buchanan Brothers (Dallas Foam Property). Since you have a Site Plan and obviously have invested a lot of resources in this plan, do you think that the Planning and Zoning Commission is going to recommend this to the City Council? Answer We did not presume anything; we do believe the project as presented has merit, is architecturally pleasing, will attract quality tenants in addition to, and because of Eatzi's. I like the lighting plan for Town Square, is there anyway that you would consider doing a similar lighting plan for this development? Answer Town Square lighting is unique to its zoning as a pedestrian oriented "downtown" this project will have lighting appropriate under `dark sky' ordinances, such as those areas with observatories in Arizona (please see attached letter from lighting consultant). If the same lights are used in the B -1 area of the development, lighting is important and will impact the neighborhood. What does the lighting look like? Answer See exhibit, drawings, brochure; office, primarily due to different operating hours, does not have an impact as to lighting; 20 foot poles, recessed-no visible light source; photometric study shows no spillover of lighting other than to our own land. Are the light pole locations noted on the plans? Answer Yes What is the height of the proposed lighting? Answer Up to 20 feet larger developments (typically use poles that are 35 -40 feet tall); "hidden" light source; no spillover of lighting; Will there be light "spillage" into the neighborhood? Answer No Can we have the specifications for the proposed lights? Is there a sample around that we can look at? Answer Yes and Yes the specification for the proposed light fixture is addressed by the `consultant's letter. Regarding landscaping, what size and type of trees will you plant? Answer Cedar Elm, Oak, Live Oak, 10 ft 3" caliper; all per the submitted landscaping plan which is extensive; berms are being used at the south property line as well. How tall will the berm be? Answer 36" to 48 undulating Will all of the shrubs and landscaping have irrigation? Answer Yes Will you insure that the irrigation will not run all over F.M. 1709 Answer Property is lower than 1709 runoff is unlikely storm water /irrigation runoff is not allowed onto 1709 by grading plan per city staff requirement; Where does the storm drainage go? Answer Underground box culvert or the existing storm inlet in 1709 Are you confident in the drainage plan? Answer Yes Is drainage inlet along F.M. 1709 fixed so that it will function properly and not back up drainage? Answer Yes; cleaned out prior to final payment to contractor. Water from the Cambridge Place subdivision spills over in several adjacent areas, can you assure us that there will be no water backing up on the Woodland Heights subdivision? Answer Yes, per city drainage study Smaller building on plan, is that the existing Dallas Foam Building? Answer No; the existing building will be removed; all construction will be 100% new; the location of the former Dallas Foam will be building A. Is there a trail shown on the plan along F.M. 1709 Answer Yes, in accordance with the Master Trail Plan. Who builds the sidewalk trail? (City or Developer) Answer Developer Is Eatzi's planning to be open on Sundays? Answer Yes Can we get a hint on the tenants for the other buildings? Answer Soft goods, retail, Italian ice; electronics; specialty shops. How tall are the letters in Eatzi's sign, will that require a sign variance? Answer Up to 4 feet, mainly 2 feet; do not believe variance required. What will be the name of this center? Answer Un- decided What will the dumpster location for Eatzi's be and will it be hidden? Answer Rear, enclosed; shown on site plan. Will there be outside storage? Answer Enclosed storage for Eatzi's boxes Will you store things at the dumpster or burn materials? Answer No, just boxes stored What time does the "red dot" promotions at Eatzi's begin and how many times a week does that occur? Answer Evenings after 9:00/9:30 to 10:00, or the last half -hour or hour before closing. Where will the employees park? Answer Back or rear of property Do you still own the property east of the proposed Eatzi's? Answer Yes; remaining 1709 frontage is approximately 140 feet Are you (the developer) going to be the landlord on this development or will you sell off the buildings individually? Answer Yes we will be Landlord Owner all buildings are being leased. Who maintains the property and buildings? Answer Tenant and Landlord What is planned for the 9,000 square foot building? Answer Most likely 4 to 5 individual tenants; no signed leases yet How many tenants are planned for the 6,000 square foot building? Answer One or possibly two What could Greenway put on the remaining property they own that fronts F.M. 1709? Answer Access to office and possibly a small, very linear building (north to south). Do they (Eatzi's) have first right of refusal on tenants for the development? Answer Eatzi's has an extensive "exclusive" on the balance of the property and the 9.5 acres of B -1 zoned remaining land. On the balance of the property up to Kimball, will you work with us on what goes on that property and help us insure desirable development occurs here? Answer Yes Do you see potential for an additional traffic light between Village Center and Kimball on F.M. 1709? Answer We do not decide that State and City control future signalization. Could there be only one drive access onto F.M. 1709 with this development plan? Answer No, per code; Eatzi's must have a full access drive. Have you considered only right -in, right -out access? Answer Won't work per building code; Eatzi's must have the two drives only one is full service. What is the timing for construction? Answer Want to start in July August 2002; turn buildings over to Tenants in Feb /March 2003 Will the zoning change request and the Site Plan go to Planning and Zoning and City Council at the same time? Answer Yes; the zoning change is site plan specific, SP -1 What happens to the Snow Cone stand? Answer Others have reported that they intend to locate in Keller for the summer. Comments I appreciate what you are doing, everyone is sold on Eatzi's, we want to be sold on the zoning change that you are requesting. Reply Quality development under any zoning category; allows Eatzi's which is highly desired by community will draw office users to balance of property; allows redevelopment of Dallas Foam existing building. The general concerns we have are noise, lighting, and traffic. Reply 1. Lighting and traffic are addressed herein 2. Retail and Eatzi's do not present noise issues We have an empty lot at the entry to our subdivision (Woodland Heights) that is "B F zoning also this is a great concept but we fear that with this change it would allow a similar change for that lot to become a restaurant. Reply Reason our zoning is SP -1; detailed and specific, separate owner and issue and should be handled when it becomes an issue request.