2002-6-3 Meeting Report (Buchanan Development)W
41
IF
Neighborhood Meeting
Report Form
SPIN Neighborhood City Wide
Meeting Topic and Description:
Meeting Date: 6/3/02
Buchanan Development
Featured Speakers: Tommy Pigg Executive Vice President
Greenway Investment Company
Number of neighbors attending: approximately 12
Location of meeting:
Notification Process:
Meeting Recap:
Southlake Town Hall Y Floor Conference Rooms
Signs
Tommy Pigg provided an overview of the project to the attending residents and
then introduced his first tenants Eatzi's representatives. The Eatzi's concept was
discussed and then the residents asked questions of the developer and the Eatzi's
representatives. The questions are captured below and have been provided to the
developer as an opportunity to respond if desired.
The key issues raised by the residents related to traffic, lighting and noise. The
key concern of the residents centered on the impact of this zoning change on the
balance of the property would it set a precedent for the balance of the property to
the rear of this site that is directly adjacent to residential property.
Mike Conrads SPIN 14 Representative
Please contact me with any questions at (817) 329 -3063.
SPIN Citywide Forum Buchanan Addition, 2171 E. Southlake Blvd.
Monday, June 3, 2002 7:00 p.m.
Southlake Town Hall 3 rd Floor Trainin Rooms
Summary of Questions Comments
Q uestions:
What time would Eatzi's accept deliveries? (Time of Day) Answer
Generally 5:30 to 6:30 a.m. for mornings and 2:45 4:30 p.m. for afternoons.
What type of delivery vehicles? Answer
No eighteen wheelers, tractor trailer— bobtail and panel truck only
Are there plans to have any night deliveries at Eatzi's? Answer
Believed to be none Eatzi's to confirm at public hearings.
How late does Eatzi's stay open? Answer
9:30 to 10:00, depending on local demand;
off makes the decision.
which simply means that customer traffic drop
How many employees would be at this Eatzi's location? Answer
30 -40 employees
Wasn't Eatzi's planning to go to Town Square? Why did you choose this location? Answer
Visibility to FM 1709 and freestanding serves their operation better.
Is Eatzi's counting on the cut through road granted by Gateway Church? Answer
Not at all.
The neighborhood has an agreement with George Grubbs of the church to not put in a road. Does that
impact this development? Answer
No
Is the developer aware that a Cotton Patch attempted to place a restaurant in this vicinity and was not
approved several years ago? Answer
Yes Property owner and the Eatzi's Group were both made aware.
The neighborhood residents don't want the zoning change because of the traffic that it brings. What is the
impact of Eatzi's and this retail development on traffic? Answer
Not specified The development of this project will generate less trips than typical office
medical /dental office during the AM PM peaks and approximately 10% more trips over a
24 hour period; completion of SH 114 widening will significantly reduce AM and PM peak
commuter traffic;
What is going to happen with the other 9.5 acres that makes up this property? Answer
Small user office retain the B -1 and use this development to spur interest from office
users.
Would this zoning change be a precedent for further development of retail restaurants on the back piece of
this property? Answer
No visibility for retail /restaurant will be blocked off from the property. Owner has stated
its intention to develop balance under the existing B -1 zoning. Remainder of property
located South of this project is not practical for further retail.
Is there any guarantee that the balance of the property will be developed 13-1? Answer
Best guarantee is the practical inappropriateness of retail users agreeing to go behind this
development retail simply would not work.
On Dallas Foam property, didn't Dave Thomas have a plan to develop office on that site? Answer
No, Mr. Thomas's interest was in establishing a car leasing operation on the 1.95 acres
owned by the Buchanan Brothers (Dallas Foam Property).
Since you have a Site Plan and obviously have invested a lot of resources in this plan, do you think that the
Planning and Zoning Commission is going to recommend this to the City Council? Answer
We did not presume anything; we do believe the project as presented has merit, is
architecturally pleasing, will attract quality tenants in addition to, and because of Eatzi's.
I like the lighting plan for Town Square, is there anyway that you would consider doing a similar lighting
plan for this development? Answer
Town Square lighting is unique to its zoning as a pedestrian oriented "downtown" this
project will have lighting appropriate under `dark sky' ordinances, such as those areas with
observatories in Arizona (please see attached letter from lighting consultant).
If the same lights are used in the B -1 area of the development, lighting is important and will impact the
neighborhood. What does the lighting look like? Answer
See exhibit, drawings, brochure; office, primarily due to different operating hours, does not
have an impact as to lighting; 20 foot poles, recessed-no visible light source; photometric
study shows no spillover of lighting other than to our own land.
Are the light pole locations noted on the plans? Answer
Yes
What is the height of the proposed lighting? Answer
Up to 20 feet larger developments (typically use poles that are 35 -40 feet tall); "hidden"
light source; no spillover of lighting;
Will there be light "spillage" into the neighborhood? Answer
No
Can we have the specifications for the proposed lights? Is there a sample around that we can look at?
Answer
Yes and Yes the specification for the proposed light fixture is addressed by the
`consultant's letter.
Regarding landscaping, what size and type of trees will you plant? Answer
Cedar Elm, Oak, Live Oak, 10 ft 3" caliper; all per the submitted landscaping plan which is
extensive; berms are being used at the south property line as well.
How tall will the berm be? Answer
36" to 48 undulating
Will all of the shrubs and landscaping have irrigation? Answer
Yes
Will you insure that the irrigation will not run all over F.M. 1709 Answer
Property is lower than 1709 runoff is unlikely storm water /irrigation runoff is not allowed
onto 1709 by grading plan per city staff requirement;
Where does the storm drainage go? Answer
Underground box culvert or the existing storm inlet in 1709
Are you confident in the drainage plan? Answer
Yes
Is drainage inlet along F.M. 1709 fixed so that it will function properly and not back up drainage? Answer
Yes; cleaned out prior to final payment to contractor.
Water from the Cambridge Place subdivision spills over in several adjacent areas, can you assure us that
there will be no water backing up on the Woodland Heights subdivision? Answer
Yes, per city drainage study
Smaller building on plan, is that the existing Dallas Foam Building? Answer
No; the existing building will be removed; all construction will be 100% new; the location
of the former Dallas Foam will be building A.
Is there a trail shown on the plan along F.M. 1709 Answer
Yes, in accordance with the Master Trail Plan.
Who builds the sidewalk trail? (City or Developer) Answer
Developer
Is Eatzi's planning to be open on Sundays? Answer
Yes
Can we get a hint on the tenants for the other buildings? Answer
Soft goods, retail, Italian ice; electronics; specialty shops.
How tall are the letters in Eatzi's sign, will that require a sign variance? Answer
Up to 4 feet, mainly 2 feet; do not believe variance required.
What will be the name of this center? Answer
Un- decided
What will the dumpster location for Eatzi's be and will it be hidden? Answer
Rear, enclosed; shown on site plan.
Will there be outside storage? Answer
Enclosed storage for Eatzi's boxes
Will you store things at the dumpster or burn materials? Answer
No, just boxes stored
What time does the "red dot" promotions at Eatzi's begin and how many times a week does that occur?
Answer
Evenings after 9:00/9:30 to 10:00, or the last half -hour or hour before closing.
Where will the employees park? Answer
Back or rear of property
Do you still own the property east of the proposed Eatzi's? Answer
Yes; remaining 1709 frontage is approximately 140 feet
Are you (the developer) going to be the landlord on this development or will you sell off the buildings
individually? Answer
Yes we will be Landlord Owner all buildings are being leased.
Who maintains the property and buildings? Answer
Tenant and Landlord
What is planned for the 9,000 square foot building? Answer
Most likely 4 to 5 individual tenants; no signed leases yet
How many tenants are planned for the 6,000 square foot building? Answer
One or possibly two
What could Greenway put on the remaining property they own that fronts F.M. 1709? Answer
Access to office and possibly a small, very linear building (north to south).
Do they (Eatzi's) have first right of refusal on tenants for the development? Answer
Eatzi's has an extensive "exclusive" on the balance of the property and the 9.5 acres of B -1
zoned remaining land.
On the balance of the property up to Kimball, will you work with us on what goes on that property and help
us insure desirable development occurs here? Answer
Yes
Do you see potential for an additional traffic light between Village Center and Kimball on F.M. 1709?
Answer
We do not decide that State and City control future signalization.
Could there be only one drive access onto F.M. 1709 with this development plan? Answer
No, per code; Eatzi's must have a full access drive.
Have you considered only right -in, right -out access? Answer
Won't work per building code; Eatzi's must have the two drives only one is full service.
What is the timing for construction? Answer
Want to start in July August 2002; turn buildings over to Tenants in Feb /March 2003
Will the zoning change request and the Site Plan go to Planning and Zoning and City Council at the same
time? Answer
Yes; the zoning change is site plan specific, SP -1
What happens to the Snow Cone stand? Answer
Others have reported that they intend to locate in Keller for the summer.
Comments
I appreciate what you are doing, everyone is sold on Eatzi's, we want to be sold on the zoning change that
you are requesting. Reply
Quality development under any zoning category; allows Eatzi's which is highly desired by
community will draw office users to balance of property; allows redevelopment of Dallas
Foam existing building.
The general concerns we have are noise, lighting, and traffic. Reply
1. Lighting and traffic are addressed herein
2. Retail and Eatzi's do not present noise issues
We have an empty lot at the entry to our subdivision (Woodland Heights) that is "B F zoning also this is a
great concept but we fear that with this change it would allow a similar change for that lot to become a
restaurant. Reply
Reason our zoning is SP -1; detailed and specific, separate owner and issue and should be
handled when it becomes an issue request.