2018-11-13 SAC MeetingCITY OF
SOUTHLAKE
SENIOR ADVISORY COMMISSION MEETING: TUESDAY NOVEMBER 13 2018
LOCATION: THE MARQ SOUTHLAKE
285 Shady Oaks Drive
Southlake, Texas 76092
REGULAR AGENDA
TIME: 1:00 P.M.
1. Call to Order
2. Public Forum
(This is the Public's opportunity to address the Senior Advisory Commission about non -agenda
items. During Public Forum, the Commission will not discuss, consider or take action on any
items presented.)
3. Discussion
A. Metroport Meals On Wheels Report
B. Call A Ride Southlake Report
C. City Manager's Office Report
D. Economic Development Report
E. Community Services Department Report
F. Senior Services Report
4. Consent
A. Approve the October 9, 2018 Senior Advisory Commission Meeting
Minutes
5. Consider
A. Election of Officers for Senior Advisory Commission
B. Senior Advisory Commission 4th Quarter Dashboard Report
6. Adjournment
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Meeting Date — November 13, 2018
Page 2 of 2
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, November 9, 2018 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code.
Carol Ann Borges, TRMC
City Secretary S
a
If you plan to attend this public meeting and have a dility t re
Secretary 48 hours in advance at 817.748.8016 reasonabltccolualroo at
Ib
ial needs, please advise the City
e made to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
November 13, 2018
LOCATION: Senior Activity Center
The Marq Southlake
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle
and SAC members Kathryn Orler, Esther Spickler, Greta Schumacher (Alt #2)
Commission Members Absent: Ed Grondahl, Barbara Pappy, and Patty Howell (Alt #1)
Staff Members Present: Deputy Director of Economic Development & Tourism Daniel
Cortez, Hospitality & Sales Manager Ashley Newhart, and Senior Services Coordinator
Soheila Phelps
Guests: CARS officers Ernie Meyer and Brighton Greene, MMOW Executive Director Mary
King, SSFI representative Bernie McCauley, and former Senior Advisory Commission
member Charlie Boyd
1. CALL TO ORDER
Chair Beverly Blake called the meeting of the Senior Advisory Commission to order
at 1:00 p.m.
2. PUBLIC FORUM — Chair Beverly Blake opened Public Forum at 1:00 p.m.
There being no one else to address the Commission, Public Forum was closed.
3. DISCUSSION
3A. METROPORT MEALS ON WHEELS REPORT
Metroport Meals On Wheels (MMOW) Executive Director Mary King presented the
MMOW year-end report and reviewed participation and financial statistics for the
congregate and home delivered meals programs. A copy of the September MMOW
report and the 2018 cumulative report were included in the meeting packet.
3B. CALL A RIDE SOUTHLAKE REPORT
Call A Ride Southlake, Inc. Vice Chair Ernie Meyer presented the quarterly ridership
report and was available to answer questions. The Commission received a copy of
the CARS 2018 cumulative report in the meeting packet. CARS continues to seek
opportunities to recruit volunteer drivers.
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the November 13, 2018
Page 2 of 4
CARS Chairman Brighton Greene presented examples of circumstances where
participants have canceled their scheduled trip rides, and addressed questions
concerning rides to other senior centers.
3C. CITY MANAGER'S OFFICE REPORT
Deputy Director of Economic Development & Tourism Daniel Cortez provided a City
Manager's Office Report in the absence of Assistant to the City Manager Lauren
LaNeave. Information regarding the City's fall and winter leaf recycling program,
Christmas tree recycling program, the mulch program, and trash collection during the
holidays was presented.
3D. ECONOMIC DEVELOPMENT
Deputy Director of Economic Development & Tourism Daniel Cortez updated the
Commission about the City's Fast Fact document and provided a comprehensive
report about economic issues, development projects within the City, and responded
to questions regarding construction, economic activities, and residential and business
indicators.
3E. COMMUNITY SERVICES REPORT
Hospitality & Sales Manager Ashley Newhart presented the September Senior
Center Dashboard Report and was available to answer questions. Members were
invited to attend the annual "Home for the Holidays" activities and VIP celebration at
Town Square on November 17.
3F. SENIOR SERVICES REPORT
Senior Services Coordinator Soheila Mashat-Phelps updated the Commission on
current and planned activities and programs, the first electronic quarterly newsletter
and marketing literature, and responded to questions. An email message was shared
from former SAC member Natasha Seibach. Ms. Phelps updated the Commission
about Senior Center membership statistics.
SOUTHLAKE SENIOR FUNDING, INC. (This item was not posted on the November
13, 2018 agenda.)
Southlake Senior Funding, Inc. (SSFI) representative Bernie McCauley presented a
report and was available to answer questions regarding SSFI activities. A summary
of recent SSFI's financial support for Southlake senior programs and activities was
provided. Fundraising efforts are presenting challenges for SSFI, however SSFI
continues looking for opportunities.
4. CONSENT
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the November 13, 2018
Page 3 of 4
CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE OCTOBER 9, 2018 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
Chair Beverly Blake presented the Consent Agenda, including approval of the
minutes of the October 9, 2018 meeting. Senior Advisory Commission had no
corrections to the meeting minutes.
APPROVED
A motion was made to accept the minutes of October 9, 2018 meeting as presented.
Motion:
Alford
Second:
Kyle
Ayes:
Alford, Blake, Kyle, Spickler, Orler, Schumacher (Alt#2)
Nays:
None
Abstention
None
Vote:
6-0
Motion passed.
5. CONSIDER
5A. ELECTION OF OFFICERS FOR SENIOR ADVISORY COMMISSION
The Commission discussed moving the election of officers to the January meeting to
allow the full membership an opportunity to participate in the election. Members also
favored holding the election by ballot instead of by show of hands.
This item was Tabled to the January 8, 2019 Senior Advisory Commission meeting.
No vote was taken for this item.
5B. APPROVE SENIOR ADVISORY COMMISSION 4T" QUARTER DASHBOARD
REPORT
Hospitality & Sales Manager Ashley Newhart presented the 4th Quarter SAC Report
for feedback and comments. The Report will be inserted in the City Council meeting
packets for the December 4, 2018 meeting.
The next quarter dashboard report will be refined and have a modified format.
APPROVED
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the November 13, 2018
Page 4 of 4
A motion was made to approve the SAC 4t" Quarter Dashboard Report.
Motion:
Alford
Second:
Spickler
Ayes:
Alford, Blake, Kyle, Spickler, Orler, Schumacher (Alt#2)
Nays:
None
Abstention
None
Vote:
6-0
Motion passed.
6. ADJOURNMENT
An announcement was made there will not be a Senior Advisory Commission
meeting held in December; the next meeting is scheduled for January 8, 2019.
APPROVED
A motion was made to adjourn the meeting at 2:43 p.m.
Motion:
Alford
Second:
Kyle
Ayes:
Alford, Blake, Kyle, Spickler, Orler, Schumacher (Alt#2)
Nays:
None
Abstention
None
ote: 6-0
Motion passed.
Beverly Blake, hair Community Servicesep ment
A digital recording of this meeting is available by request in the Office of the City Secretary.
City of Southlake Values.-
Integrity
alues:Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
19 CITY OF
SOUTHLAKE Senior Advisory Commission Sign -in Sheet
November 13, 2018 @ ipm
Senior Activity Center — The Marq Southlake
285 Shady Oaks Dr. - Southlake, TX
Ed Grondahl (Place 1)
MaryLee Alford (Place 2), Vice Chair
Kathryn Orler (Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5)
Beverly Blake (Place 6), Chairman
Margie Kyle (Place 7), Secretary
Patty Howell (Alt 1)
Greta Schumacher (Alt 2)
STAFF
Chris Tribble
Ashley Newhart
Soheila Phelps
GUESTS (PLEASE PRINT)
Ernie Meyer (CARS)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW)
Lauren LaNeave (CMO)
Daniel Cortez (ED)
Bernie McCauley (SSFI)
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