2018-11-12 Parks Board MeetingCITY OF
SOUTHLAKE
PARK AND RECREATION BOARD MEETING
Monday November 12, 2018
6:00 P.M.
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas 76092
TIME: 6:00 P.M.
REGULAR AGENDA:
1. Call to Order
2. Consent
A. Approve minutes from the Parks and Recreation Board meeting held October
8, 2018
B. Absence of Parks and Recreation Board members
3. Public Forum
4. Reports
A. Bob Jones Nature Center & Preserve
B. Southlake Tennis Center
C. Recreation Programs
D. Park Facility Rentals
5. Discussion
A. Parks & Recreation Update
B. Carillon Parc Steering Committee Update
C. December Park Board Meeting
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, November 9, 2018 by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code. _ t100Mg.—
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Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disabilit*that'd uires s bade
ds, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonable acSVpmai ill to assist you.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: NOVEMBER 12, 2018
LOCATION: Southlake Town Hall Council Chambers, 1400 Main Street, Southlake, Texas
TIME: 6.00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli, and Board Members Mitch Hill, Kevin Craddock
PARKS AND RECREATION BOARD MEMBERS ABSENT: Secretary Lori Palmer, Chad
Bedwell and Paul Venesky
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Kate Meacham, Recreation Manager Ryan McGrail
GUESTS: Roxy Tennis LLC president Mia Gordon-Poorman
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 6:08 p.m.
2. CONSENT AGENDA
2A. APPROVE MINUTES FROM THE REGULAR PARKS AND RECREATION BOARD
MEETING HELD OCTOBER 8, 2018
The minutes were corrected to show Park Board member Chad Bedwell was present at
the October 8, 2018 meeting.
2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
There was no absence to consider at this meeting as the Minutes were corrected to
show Park Board member Chad Bedwell, although arriving late, was present at the
October 8, 2018 meeting.
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
APPROVED
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 12, 2018 Parks Board Meeting
Page 2 of 4
A motion was made to approve the Consent items as presented.
Motion:
Scharli
Second:
Hill
Ayes:
Craddock, Hill, Scharli and Wasserman
Nays:
None
Abstain:
None
Vote:
4-0
Motion carried.
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum. There being no one to speak,
Chairman Wasserman closed public forum.
4. REPORTS
4A. BOB JONES NATURE CENTER & PRESERVE
This item was Tabled.
4B. SOUTHLAKE TENNIS CENTER
Deputy Director Kate Meacham presented the Southlake Tennis Center Dashboard
Report, explained dashboard variances, and responded to Board questions.
Mia Gordon-Poorman, 220 Canyon Lake Drive, Roxy Tennis LLC, and manager of the
city -owned Southlake Tennis Center, answered questions from the Board regarding age
metrics; residency and gender percentages; reporting of participation numbers being
impacted by the variations to the adult and youth seasons; how the Center handles
construction issues; the impact of the new Keller Birch Center to Southlake Tennis
Center; and the appeal and growth of game of pickle ball.
4C. RECREATION PROGRAMS
Recreation Manager Ryan McGrail explained the dashboard variances for the
recreation programs, events and services offered by the Department during FY 2018
and answered questions from the Board regarding accounting of programs that do not
make in the "Programs Cancelled" category. The Board suggested the report also list
the positive variances.
Dashboard reports are to be transitioned to an automated dashboard report next year
which will improve the reports' presentation format.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 12, 2018 Parks Board Meeting
Page 3 of 4
4D. PARK FACILITY RENTALS
Deputy Director Kate Meacham addressed the dashboard variances for park rentals for
Fiscal Year 2018 and answered questions. The Board would like the dashboard to
include statistics on events hosted by the Recreation Department, such as concerts and
movies held at The Marq Southlake.
5. CONSIDER
5A. PARKS & RECREATION UPDATE
Deputy Director of Community Services Kate Meacham presented the Parks &
Recreation update on upcoming events and progress on hiring for the opening of the
Champions Club.
Director Chris Tribble presented an update on construction and membership of the
Champion Club, Bicentennial Park Phase 3 improvements (enclosed tennis courts), and
Bob Jones Park playground.
The Board requested a summary of the two November job fairs and membership
information for Champions Club to share with their contacts and associates.
5B. CARILLON PARC STEERING COMMITTEE
Director Chris Tribble presented Item 5B. This is a standing item on the agenda to allow
Carillon Parc Steering Committee Park Board representative Lori Palmer and Chris
Tribble to update the Board on the Carillon Parc project. To -date, City Council has not
officially set the committee. Once that is completed and the committee is activated,
reports will be provided to the Board.
5C. DECEMBER PARK BOARD MEETING
Director Chris Tribble presented Item 5C. The Board agreed to cancel the December
10, 2018 Parks & Recreation Board meeting. The next Park Board meeting is scheduled
January 14, 2019.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 6:41 p.m.
Motion: Scharli
Second: Craddock
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 12, 2018 Parks Board Meeting
Page 4 of 4
Ayes:
Craddock, Hill, Scharli and Wasserman
Nays:
None
Abstain:
None
Vote:
4-0
Motion carried.
Tin -Wasserman, Chairman
Parks & Recreation Board
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Chris Tribble, Director
Community Services Dept.
A video and audio recording of this meeting may be available upon request from the Office of City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork