2018-11-06 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 6 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — The Drunken Cow BBQ
4. Bob Jones Nature Center Management Analysis Update
5. Recognition of Outgoing Board & Commission Members
6. Proclamation for Veteran's Day
7. Proclamation for Arbor Day
8. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
Section 551.071: Consultation with city attorney.
a. Seek advice of the city attorney regarding legal issues related to
legislative items.
b. Consultation with city attorney regarding legal issues associated
with regulating residential units for short term vacation rentals.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 2 of 7
2. Section 551.072: Deliberation regarding real property
a. Deliberate the lease of City property.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Home for the Holidays event promotion
2. Leaf Recycling Program Kickoff
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 16, 2018 regular City Council meeting.
B. Approve Resolution No. 18-047, amending the City of Southlake
Personnel Policy 703 — Holidays and providing an effective date.
C. Approve the FY 2018-2019 Metroport Teen Court Interlocal Agreement
with the cities of Grapevine, Colleyville and Keller.
D. Ratify approval of an Engineering Services Agreement with Halff
Associates, Inc. for professional design services for the emergency repair
of the North White Chapel Road culvert Crossing of Kirkwood Branch
previously authorized by the City Manager, in an amount not to exceed
$59,000.
E. Authorize expenditures with Wildstone Construction LLC. for Emergency
Water and Wastewater Utility Infrastructure repairs in an amount not to
exceed $100,000.
F. Authorize expenditures with Smith Pump Company, Inc. for Water
Distribution Pump Station preventive maintenance in an amount not to
exceed $120,000.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 3 of 7
G. Approve an annual purchase agreement with Stripe -A -Zone, Inc. for
pavement markings in an amount not to exceed $125,000.
H. Approve the purchase of telecom systems and services from Mercury
Communications in an amount not to exceed $59,416.
Approve renewal of contract with Crowley Sports Officials for sports
officiating and scorekeeping services in the amount of $197,000.
J. Approve a three-year Enterprise Licensing Agreement and the contract
services to implement GeoEvent server from Environmental Systems
Research Institute Inc. (ESRI) in the amount of $53,000.
K. TABLE Ordinance No. 480-454a (ZA18-0034), 1st Reading, Zoning
Change and Concept/Site Plan for Central Market Curbside Pick Up on
property described as Lots 1-6, Block 1, Shops of Southlake, an addition
to the City of Southlake, Tarrant County, Texas, and located at 251 and
275 S. Carroll Ave. and 1201-1451 E. Southlake Blvd., Southlake, Texas.
Current Zoning: "S -P-2" Generalized Site Plan District. Proposed Zoning:
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #8. (The
applicant has requested to table this item to the November 8, 2018
Planning and Zoning Commission meeting. If approved at that meeting,
the first reading will be held at the December 4, 2018 City Council
meeting.)
L. TABLE Ordinance No. 480-740 (ZA18-006), 1st Reading, Zoning Change
and Concept/Site Plan for Southwest Meadows on property described as
Lot 1 R1 R2, Block 1, Sabre Group Campus Addition, an addition to the
City of Southlake, Tarrant County, Texas and located at 1901 W.
Kirkwood Blvd., Southlake, Texas. Current Zoning: "NR -PUD" Non -
Residential Planned Unit Development District. Proposed Zoning: "S -P-2"
Generalized Site Plan District. SPIN Neighborhood #1. (The applicant has
requested to table this item to the January 15, 2019 meeting. If approved
at 1st reading on January 15, 2019, the public hearing will be held at the
February 5, 2019 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 4 of 7
A. Ordinance No. 1203, 2nd Reading, Adopting the 2019 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. PUBLIC HEARING
B. Resolution No. 18-042, (ZA18-0040), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 1, Block 1, The Woods,
an addition to the City of Southlake, Tarrant County, Texas and located at
3165 Florence Road, Southlake, Texas. Current Zoning: "SF -1A" Single
Family Residential District. SPIN Neighborhood #11. PUBLIC HEARING
C. Resolution No. 18-045 (ZA18-0042), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 14, Block 2, Regal
Oaks Addition, an addition to the City of Southlake, Tarrant County,
Texas, and located at 1601 Regal Oaks Drive, Southlake, Texas. Current
Zoning: "SF -1A" Single Family Residential District. SPIN Neighborhood
#5. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-638a (ZA18-0030), 1st Reading, Zoning Change and
Site Plan for The Parq on property described as Lot 1R, Block 1, Medical
Villas at Tuscan Creek, an addition to the City of Southlake, Tarrant
County, Texas, and located at 351 W. Southlake Blvd., Southlake, Texas.
Current Zoning: "S -P-1" Detailed Site Plan District. Proposed Zoning: "S-
P -1" Detailed Site Plan District. SPIN Neighborhood #10. (If approved at
1 st Reading, the public hearing will be held on December 4, 2018.)
B. Ordinance No. 480-753 (ZA18-0032), 1st Reading, Zoning Change and
Development Plan for Oxford Place on property described as Tract 1B,
Thomas Mahan Survey, Abstract No. 1049, Southlake, Tarrant County,
Texas, and located at 1749 E. Highland St., Southlake, Texas. Current
Zoning: "AG" Agricultural District. Proposed Zoning: "R -PUD" Residential
Planned Unit Development District. SPIN Neighborhood #4. (If approved
at 1st Reading, the public hearing will be held on December 4, 2018.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration:
A. Consider SV18-0004, Variance to the Sign Ordinance 704, as amended,
for Axis Brain & Back Institute located at 1110 E. SH 114, Suite 100.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 5 of 7
10. Other items for discussion:
A. Facilities Utilization Agreement for Lacrosse
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, November 2, 2018, by 5:00 p.m.,
pursuant to the Texas Government Code, Chapter 551. _e....._
Carol Ann Borges, TRM
City Secretary
If you plan to attend this public meeting and ha%7&%W4jgaWy that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 6, 2018
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork